Debate on future organisation of UEMS ORL Election of President of UEMS ORL? Voting rights How should the Agenda for Annual Meetings be agreed? ‘Balance’ of representation on UEMS ORL Composition of the executive

Election of President In the recent past previous President identifies successor ? Often ‘best’ person ‘elected’ New President elected by e election – simple majority (“to be declared elected, a candidate shall receive the absolute majority of votes of full Members. If no majority emerges at the first round, a second round shall take place involving all candidates except the candidate with the least votes recorded in the first round. This process is repeated until such time as one candidate receives the absolute majority of votes available”. UEMS 2010/26 Rules of Procedure V.1) In the future use e election or take vote at annual meeting / revert to original arrangement?

Election of President Decision required - In the future use e election or take vote at annual meeting / revert to original arrangement?

Voting rights Otto highlighted an issue regarding this which he wished to be debated: “The two delegates of each European country are in cooperation of one of these two sectors. They should sit at the meetings together, because they have only one voting and if one is giving his voice with yes and the other no the vote will not have any importance”.

Voting rights Rules of Procedure.UEMS 2010/26 Article VI.4 (relates to Council of UEMS) Voting Right – “only full member countries, where the specialty of the section is officially recognised, are enabled to cast a vote”. However - 2 (c) Rights & Duties of delegates to sections – “When representing their countries within the Section delegates shall: Have a voting right in the Section, should their nominating Association be Full UEMS Member”. (Explanatory Note on the Functioning of UEMS Specialist Sections. Aug 2013) 7 (b) – Each UEMS MA can nominate 2 delegates to the Section. There is one vote per delegation (Explanatory Note on the Functioning of UEMS Specialist Sections. Aug 2013) On the basis of the above it would appear there is ‘one vote per country’. However, as long as I have been attending each representative has been asked to cast their vote whenever a vote has been called. I am not sure if this is a ‘problem’ even if it is not fulfilling the ‘letter of the law’ as far as the Rules of Procedure is concerned?

Voting rights Need to decide – one vote per country vs. one vote per delegate?

Agenda for Annual Meetings Otto tells me that in the past senior members met with Pres/Gen Sec after Brussels meeting to set agenda (Ulf,Klaus,Dicky,David, Reidar, Eberhard, Otto & Maria) In recent times (largely as I was unaware of this meeting) Agenda set by the Executive

Agenda for Annual Meetings The agenda shall consist of subjects proposed by the Section’s Bureau and the members of the section (UEMS 2010/26 Rules of Procedure V.1) The Bureau of the Section drafts the agenda (Explanatory note on the functioning of UEMS Specialist Sections, Divisions etc – Aug 2013)

Agenda for Annual Meetings Decision required – how to set the agenda in the future?

‘Balance’ of representation on UEMS ORL Each delegation to a Section shall consist in 2 delegates from the country of each member country of the Council of UEMS nominated by that member of Council (Explanatory Note on the Functioning of UEMS Specialist Sections. Aug 2013) Each delegation to a Board shall consist in 2 members, one from the Section and one from the recognised academic or scientific Society of the country (UEMS Statutes 2010/25 Article X.2)

‘Balance’ of representation on UEMS ORL The document circulated from Brussels in August (Explanatory Note on the Functioning of UEMS Specialist Sections etc) does not highlight the issue of one candidate from the Section and the other from the recognized academic or scientific society. For the UK and Ireland there is no differentiation between a ‘private practice’ and ‘academic’ delegate –both delegates are simply nominated by ENTUK on the basis of whom is thought best suited to represent the UK

‘Balance’ of representation on UEMS ORL Decision required – future balance of representation? Or do we leave this decision to National Medical Associations?

Composition of the executive Currently President, General Secretary and Treasurer Increasing workload Case for an enlarged executive? UEMS Executive = Pres/Gen Sec/Treasurer/Liaison Officer (expanded executive has 4 vice- presidents in addition)

Composition of the executive (bureau) of UEMS ORL Currently President, General Secretary and Treasurer Increasing workload Case for an enlarged executive? UEMS Executive = Pres/Gen Sec/Treasurer/Liaison Officer (expanded executive has 4 vice- presidents in addition)

Increasing workload In the past : 1.Annual meeting UEMS ORL 2.Bi-annual meeting of Board & Council of UEMS Now: 1.Annual meeting UEMS ORL 2.Bi-annual meeting of Board & Council of UEMS 3.Board of EBEORL 4.Member of presidential council of CEORL 5.Member of International Liaison Committee held at AAO-HNSF 6.Member of General Assembly of EAORL

Composition of the executive Decision - ?enlarge executive/leave in current form If enlarge - Pres Elect/ Assistant Gen Sec?

Election of the executive Officers elected for 4 years (renewable once in same position) Sections have to hold elections every 2 years to elect alternately the President or the Secretary of the Section The voting procedure should be carried out according to the rules adopted by the Section (Explanatory Note on the Functioning of UEMS Specialist Sections. Aug 2013)

Afternoon Session Marc Remacle, President of CEORL & Eufos will present his ‘vision’ of how CEORL and UEMS may interact in future. There will then be Q & A session with him. Later in the day we will have an opportunity to discuss/debate these issues in a forum consisting of UEMS delegates alone

Afternoon Session The Confederation will collaborate with the UEMS ORL Section and Board and the aforementioned organisations to: assist in the distribution and use by trainees of the UEMS-ORL logbook encourage the principle of regular visitation of ORL-HNS Training Departments develop programs for subspecialty training in the field of ORL-HNS develop European Board Certification of ORL-HNS recommend, encourage and facilitate continuing medical education (CME) and continuing professional development (CPD)