1 European Union Regional Policy – Employment, Social Affairs and Inclusion List of Beneficiaries study prepared by Technopolis Main findings Estimated time spent on publishing the beneficiary list

2 European Union Regional Policy – Employment, Social Affairs and Inclusion Do you consider the amount of time and resources required for data maintenance on beneficiary and project information to be?

3 European Union Regional Policy – Employment, Social Affairs and Inclusion Formats used by the Managing Authorities to publish information on beneficiaries: (n=50, multiple choices)

4 European Union Regional Policy – Employment, Social Affairs and Inclusion Formats used by the Managing Authorities to publish information on beneficiaries of ETC programmes

5 European Union Regional Policy – Employment, Social Affairs and Inclusion Frequency of the update of LoB information Frequency of the update National / regional programmes ETC programmes It's done automatically51 Daily1 Weekly2 Every second week3 Monthly101 Quarterly71 Twice a year21 Yearly7 Ad-hoc including it's linked to the call for proposals 1215 Total4919

6 European Union Regional Policy – Employment, Social Affairs and Inclusion Types of processes used to publish data Figure 8 Process to publish beneficiary list Type of process to publish beneficiary list Classification of responses (no.) Automatic17 Semi automatic12 Manual15 Other6 Total50

7 European Union Regional Policy – Employment, Social Affairs and Inclusion Importance of data comparability Importance of comparability For your internal purposes - how important is it to be able to directly compare with other regions? Not at all impo rtant Of some import ance Importa nt Crucially impo rtant Number of respo nses With regions in your country With other Member State regions

8 European Union Regional Policy – Employment, Social Affairs and Inclusion MA compare rather within the MS

9 European Union Regional Policy – Employment, Social Affairs and Inclusion Only 42% (28% for ETC) of programmes collect any user feedback on the List of Beneficiaries 22% (11) of the programmes have information in a foreign language

10 European Union Regional Policy – Employment, Social Affairs and Inclusion Technical approaches National vs regional databases (sometimes 2 databases exist) Basic IT solutions: MS Excel/Access / Manual processes Intermediate IT solutions: My SQL databases, (e.g. SI; Vienna) / semi- automated processes (e.g.: data extracted data from db ->PDF) Advanced IT solutions: e.g. Oracle-based (i.a. DK, HU, PL), IBM cognos (CZ) or Presage (FR) -> Fully automated processes: these are very efficient and powerful but costly to implement

11 European Union Regional Policy – Employment, Social Affairs and Inclusion Data should be downloadable, searchable and compatible (at least on a national basis) Commission to provide more detailed and prescriptive format, including common field descriptors for each compulsory field (e.g. Public co-financing and EU co- financing separate) Commonly agreed data standards have to include field separators to allow the export of data (-> CSV file format) and the comparability and searchability of the data MA to increase the update frequency of the information in the Lists of Beneficiaries (LoB) List of Beneficiaries study Main recommendations of Technopolis

12 European Union Regional Policy – Employment, Social Affairs and Inclusion Suggested field names Project name (Lead) beneficiary name EU co-funding National public co-funding Total funding (Lead) Beneficiary address lines 1-3 Post code Project Summary Project Summary (EN) Project start date Project end date Project duration Country Last updated

13 European Union Regional Policy – Employment, Social Affairs and Inclusion Please discuss this in the INFORM network group on