? Back Next INTRO. ? Back Next INTRO Main Menu What is Mail Merge? Slide 2 Purpose of Mail Merge Slide 3 Mail Merging Certificates Slide 5 Help Slide.

Slides:

Advertisements

Similar presentations

Using a database to organize information

Advertisements

Using Outlook Benefits of Using Outlook Now – Better formatting of HTML mail (with bullets, fonts, etc.) – Great calendar, ability to send meeting.

Outlook Contacts Export Guideline Powered by DonorCommunity TM DonorCommunity eLearning Series v1.2, September 2012 Outlook Contacts Export Guideline Outlook.

WORKING SMART Crystal M. Thomas Henrico County DSS (804) POSSESS Central Region Member October 31, 2007.

Intro to Excel Computer Technology Timpview High School.

Pasewark & Pasewark 1 Word Lesson 8 Increasing Efficiency Using Word Microsoft Office 2007: Introductory.

SUNY Morrisville-Norwich Campus- Week 7 CITA 130 Advanced Computer Applications II Spring 2005 Prof. Tom Smith.

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 11 1 Microsoft Office Excel 2003 Tutorial 11 – Importing Data Into Excel.

Spreadsheet. Objectives Create a new blank workbook. Create a new blank workbook. Identify user interface elements that you can use to accomplish basic.

Mail Merge Training PRESENTED BY RICHARD SNAPP – NOVEMBER 4, 2014.

Operating Systems Day 6. Page Setup 1.Open notepad and type a document or file 2.Click on file menu 3.Click on page setup menu item 4.Select paper size,

FIRST COURSE Integration Tutorial 3 Integrating Word, Excel, Access, and PowerPoint.

Create Mailing Labels (Word 2007) Word 2007 using the Mail Merge function and an Excel spreadsheet Create mailing labels from Member Rosters in.

Microsoft Word 2000: Mail Merge Basics Peggy Serfazo Marple Molly Calvello Support Professionals Business Applications - Desktop Microsoft Corporation.

Lesson No:9 MS-Word Tools, Mail Merge and working with Tables CHBT-01 Basic Micro process & Computer Operation.

Mail merge letters are used to send the same or similar documents to many different people. Since they contain the recipient’s name, address, and other.

3.01 – Understand Business Documents Mail Merge. Administration Congratulations in order! Objective 3.01 Business Documents Test –Test Wednesday –Review.

MS Word – Mail Merge Basic Steps Create Letter/Labels general information Create Excel File with variable Data Link Files through Mail Merge in Word Print.

Preview four Pages Click Here-----Click and Drag to Select 4 pages.

Penny Pearson, Facilitator OTAN. Personalize communication with students 3 parts: Main document, data source, results Results are: letters, name badges,

Word & Mail Merge: Magic in the Classroom Penny Pearson, OTAN

Microsoft Word 2013 Bob Gill

Chapter 6 Generating Form Letters, Mailing Labels, and a Directory

Standard Grade Computing General Purpose Packages WORD-PROCESSING WORD-PROCESSING Chapter 2.

MAIL MERGING IN MICROSOFT PUBLISHER CREATING LABELS AND DOCUMENTS FOR MULTIPLE PEOPLE AT ONCE.

This is the first sheet of a spreadsheet workbook. The workbook begins initially with 3 work sheets. A spreadsheet is made of columns and rows. The intersection.

How to Setup MS Word for a Research Paper Steps and Procedures.

JaeHwan Nam Module 3 Microsoft Word. 1. Self registration yourselves online. See read only folder on Student P Drive 2. Understand Mail Merge 3. Rage.

Lesson 12: Creating a Manual and Using Mail Merge.

MS-Word XP Lesson 9. Mail Merge The Mail Merge feature combines a list of data, typically name and address that is contained in one file with a document.

Microsoft Publisher 2010 Chapter 7 Advanced Formatting and Merging Publications with Data.

Using Microsoft Word & Excel §Open a new document in MS Word §Click on Tools & then Mail Merge l a dialogue box, like the one on this page, will appear.

CREATING A LABEL MAIL MERGE IN WORD. TERMS FIELDS RECORDS MERGE CODES.

 Decide on the information needed, and create column headings. (See picture below.)

Working With Mail Merge Software Applications. Mail Merge 1.Choose Tools on the Menu Bar 2.Choose Mail Merge (The Mail Merge Helper dialogue box appears)

Lesson 10 - Mail Merge and Reviewing Documents Advanced Microsoft Word.

CCS – Mail Merge Mail Merge This presentation is incomplete without the associated discussion 1 Coloma Community Schools In-service 21 March 2014.

Instructions.  Open up the letter that Adam has given to you  Format it so it look professional.

12 steps for Mail Merge Setup Mpact Magic. Step 1 Open Your MS Outlook program and put it an offline mode. Go to Main Menu >> File >> Work Offline.

Finding Your Audience LSTA Grant Recipients Workshop May 20, 2015 Presenter: Mary Villegas

Senior Labels for Graduation One set First/Middle/Last Name Two sets Full Name Last, First Middle April 29, 2009.

FIRST COURSE Word Tutorial 6 Using Mail Merge. Objectives Learn about the mail merge process Use the Mail Merge task pane Select a main document Create.

Introduction. A function in a word processor Integrates the structured data source to a document template Produces multiple documents such as letters,

LESSON 1 NOTES MAIL MERGE Chapter 10. Mail Merge – Form Letters Mail merge merges data stored in an database with a Word document. Mail merge is commonly.

Producing a Mail Merged Letter Step 1 Create an Access database for Names and Addresses you can use the ‘Customers’ template in Group Work. Enter the necessary.

MAKING YOUR FIRST PRESENTATION GRADE 9 MISS L. MCVEIGH ROOM PowerPoint Enter.

Lesson 7: Using Mail Merge

Word 2010 Headers and Footers You can make your document look professional and polished by utilizing headers and footers. The header is a section of the.

To create text styles click on Home >> Tab under Change Styles

Mail Merge Introduction to Word Processing ITSW 1401 Instructor: Glenda H. Easter Introduction to Word Processing ITSW 1401 Instructor: Glenda H. Easter.

Creating Salary Notices Using Mail Merge

A step-by-Step Guide For labels or merges

Step 1: Prepare data in Excel for mail merge

Source file containing the data (Spreadsheet or Database)

MS Word 2007/8 Mail Merge By Carolynne White 10/6/08.

Word Tutorial 6 Using Mail Merge

Printing Address Labels

Mail Merge And Macros in MS WORD

Page Layout Header & Footer Font Styles Image wrapping List Styles

MS-Office It is a Software Package It contains some programs like

How to Create Tables & Charts/Graphs in Excel

Microsoft Excel 101.

Creating your MLA format

How to Create Tables & Graphs in Excel

Intro to Microsoft Excel

MLA Formatting Instructions

How to Create Tables & Graphs in Excel

Lab 08 Introduction to Spreadsheets MS Excel

Presentation transcript:

? Back Next INTRO

? Back Next INTRO Main Menu What is Mail Merge? Slide 2 Purpose of Mail Merge Slide 3 Mail Merging Certificates Slide 5 Help Slide 24

? Back Next INTRO Mail Merge allows you to create more than one document that contains the same information on each document. Each document can be personalized to address each person by name, date, or unique information that is different from page to page. Personalized information comes from entries in a data source. An Excel spreadsheet helps create a data source.

? Back Next INTRO You can create many documents without having to enter individualized personalized information on each document, which can usually can take hours to create with multiple documents.  Mail Merge allows to create one document and re-create the same document over 100 times and it does it in seconds.  You can create many documents with efficiency and saves you time in the end.

? Back Next INTRO

? Back Next INTRO You will create your data source that contains the personal information to be merged into a document. OPEN EXCEL

? Back Next INTRO This example uses the following headers in the first row and first column: Type headings Student’s First Name, Last Name, Street, and Award

? Back Next INTRO Insert information in the spreadsheet starting with the second row, do not skip rows. Type the personal information

? Back Next INTRO Save the data source. In the example create a folder called CMSAwards. Saving the data source file specific to it’s contents, Such as CMSAwardsDataSource. Click SAVE

? Back Next INTRO Follow the steps to create the certificate and to connect to the data source to the document being created. OPEN WORD First things first, to get the most use of the paper being used set all margins a.5

? Back Next INTRO 1. Click on Mailings tab 2. Click on Select Recipients 3. Click on Use Existing List Connect the document to Excel

? Back Next INTRO Find your Excel data saved in the folder called CHSAward Click OPEN Click OK for Sheet1$ TIP: Sheets are where you saved your data in Excel. There can be as many sheets you want in file called a workbook.

? Back Next INTRO Create the Certificate by typing the following information including the text recipient instead of actual student names or the type of awards.

? Back Next INTRO Highlight the word Recipient,CLICK Insert Merge Fields

? Back Next INTRO The fields are the same name as you typed as headers in each column of your Excel spreadsheet. Select First_Name Last Name Make sure you put the spaces in between first and last name. Change the appropriate font

? Back Next INTRO Place cursor in front of Honor Roll and INSERT MERGED FIELDS, Honor_Roll Change to the appropriate font.

? Back Next INTRO So far this is what the certificate should look like with fields inserted.

? Back Next INTRO NOW merge the certificate with the data source. 1. Click on Finish & Merge 2. Click on Edit Individual Documents 4. Check All 5. CLICK OK

? Back Next INTRO The certificate with the personal information from the data source.

? Back Next INTRO You will notice that you have two files open: one containing the merged fields (called Document 2). Make sure you save this certificate if you want to use it again. Save in the same folder (CMSAwards) with your data source.

? Back Next INTRO one containing all the letters (called Letter1). You only have to save this file for your own reason but is not necessary. If you do save it Save it in the same folder (CMSAwards) with your data source as CMSAwardsDone

? Back Next INTRO Congratulations! On merging your certificates! A FAST and EASY way to create an award letter that goes to many recipients.

? Back Next INTRO HELP If you add or change your data source just re-save and select recipients again in your word document. The data source or Excel spreadsheet must be closed to use it in a mail merge. To view how to mail merge letters tions/index.html and click mail merge documents. tions/index.html  To view “How to create Mail Merge” go to HELP Button Go back one slide Go back to Main Menu Go forward one slide Takes you back to the INTRO