Lesson 7: Creating and Editing Business Letters. 2 Learning Objectives After studying this lesson, you will be able to:  Type a professional business.

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Presentation transcript:

Lesson 7: Creating and Editing Business Letters

2 Learning Objectives After studying this lesson, you will be able to:  Type a professional business letter  Save a document  Select and edit text  Use the AutoCorrect feature  Set AutoFormat as You Type options  Copy and move text  Set Page Layout options  Preview a document

Typical Business Letter Styles Block Style Modified Block Style – Standard Format Modified Block Style – Indented Paragraphs 3

Block Style 4 Date line Inside address Salutation Body Signature Initials Enclosures

Modified Block Style-Standard Format 5 Date, close and signature begin at the 3½ inch mark Other lines begin at the left margin

Modified Block Style-Indented Paragraphs 6 First lines of the body paragraphs are indented ½ inch

Inserting Text AutoComplete  Recognizes names, dates Using the [Enter] Key  New paragraph or blank line Word Wrap  Makes formatting consistent when text is added or removed 7

Showing Formatting Marks 8 [Enter] inserts a paragraph symbol in the document Show/Hide to see paragraph markers

Spacing in Letters Different styles use different spacing Apply spacing changes with the Line Spacing button 9

Creating an Envelope 10 Envelope size and more options are available Return address Print separate envelope or add to document top Word recognizes the delivery address

Saving Your Work The Save Command  Save button  [Ctrl]+[S]  Save vs. Save As  Save As allows new versions and locations  Save As allows different formats .docx format  Different format from Word 2003 and earlier 11

Selecting Text Mouse  Double-click to select a word  Hold down the left button and drag to select a block  [Ctrl]+click to select a sentence Keyboard  Navigate with arrow keys  Hold [Shift] to select blocks  [Ctrl]+[A] to select all 12

Editing Text Inserting and Deleting  [Backspace] and [Delete] to remove text  [Backspace] deletes left  [Delete] removes right characters Undo and Redo  Undo or [Ctrl]+[Z] reverses your last action  Redo undoes an undo! 13

Working with AutoCorrect Corrects common spelling errors AutoCorrect Options Setting Options  File tab > Backstage View > Options 14

AutoFormat as You Type Options Found in the AutoCorrect dialog box Place checkmarks to set your options 15

Copying and Moving Text Commands on the Ribbon Cut, Copy, and Paste  [Ctrl]+[X], [Ctrl]+[C], [Ctrl]+[V] Clipboard 16 Number of items Paste all at once Clear Clipboard Paste one item

Switching Between Documents Viewing open documents on the Windows Taskbar  Active document is lighter  Hover for a preview (Win 7/Vista only) 17

Using Page Layout Options Margins  Set for entire document or a selection Orientation  Vertical (portrait) or landscape (horizontal) Paper size  Letter, legal, or custom 18

Combined Print and Print Preview Print & Print Preview combined in Word 2010 File tab > Print Print options Layout options 19 Note! You can no longer edit while previewing.

Lesson 7: Creating and Editing Business Letters