University of Mary Hardin-Baylor Risk Management Student Organizations

Risk Management Risk Management is the process of considering the potential risks to Students and the University, as well as identifying ways to avoid the dangers of activities. Texas law requires universities to provide risk management training to participants of student organizations

Presidents have until October 16, 2015 to present the Risk Management PowerPoint to their membership. An attendance log certifying membership attendance of the Risk Management PowerPoint presentation should be submitted by October 16, 2015 before 5pm. FUNDING/RECOGNITION WILL NOT BE GRANTED WITHOUT THIS DOCUMENTATION Risk Management

Types of Risk Physical: Example: Injuries from physical activities, injuries from travel related accidents. Reputation: Example: Negative publicity for UMHB, your organization, your advisor and/or the venue where you are holding event. Emotional: Example: Causing a participant at your event to feel alienated or negatively impact the feelings of a member or members of the UMHB community.

Types of Risk Financial: Example: Things that can negatively impact the fiscal stability of your organization and/or other organizations financially supporting your event. Facilities: Example: Things which may cause property damage and/or prevent event from being held;  bad weather  not enough space for the number of participants  lack of equipment or materials needed for the event.

Types of Risk Information: Example: Personal information must be maintained confidentially under various laws to protect individuals. FERPA – Family Education Rights & Privacy Act

RISK MANAGEMENT MATRIX If you have any questions, contact the Office of Student Organizations at or Safety Dept. at Instructions for completion Step 1: Choose an event your organization plans on conducting. Step 2: List all event activities that are associated with the event. Step 3: Thoroughly identify any potential risks. Step 4: Brainstorm with various event stakeholders to try mitigating any identifiable risk. Name of Event: ____________________ List of Special Activities Types of RiskSeriousnessProbabilityMethod to Manage Risk Types of Risk: PhysicalEmotional Financial Reputationa l Facility Information al SERIOUSNESS I– May result in death. II- May cause severe injury, major property damage, significant financial loss, and/or result in negative publicity for the organization and/or institution III– May cause minor injury, illness, property damage, financial loss, and/or result in negative publicity for the organization and/or institution IV– Hazard presents a minimal threat to safety, health and well-being of participants. PROBABILITY A– Likely to occur immediately or in a short period of time, expected to occur frequently. B– Probably will come in time. C– May occur in time. D– Unlikely to occur. PROBABILITY Seriousne ss ABCD I II III IV If any event activity score is within the red or yellow please be sure to check with the Office of Student Organizations or Safety Dept. for assistance in reducing the activity’s risk. The form has been provided as an educational tool to help student leaders to develop a process for identifying and discussing potential risk issues. It is intended for use as part of a larger event planning process, and should only serve as a starting point for your discussion on risk management. Completion of this form does not imply approval or authorization of your event by The University of Mary Hardin-Baylor.

Required Forms ARA - Acknowledgement & Release Agreement (Waiver) must be signed by all participants  18 years and older, for  All high risk activities  (<18 – signed by Parent/Legal Guardian)  Please do not alter these forms in any way

SAFETY ON CAMPUS

Fire & Life Safety If you discover a fire: Activate the nearest fire alarm pull station – located at or near each exit. Evacuate immediately – Go to your designated “Emergency Assembly Point” (EAP) - list in Safety Manual Sect. 6.0 If the fire alarm sounds: Evacuate immediately – to the EAP. Note: Do not return to the building until cleared and re-entry authorized by Campus Police.

Emergency Preparedness Emergency Sirens: Two locations:  At 10 th Ave. and College Street  On Parker Dr. (behind McLane Hall) Activated for various events:  haz-mat incident  tornado warning  shooter in vicinity When the sirens are activated :  SHELTER-IN-PLACE  Check CRU Alert  Check UMHB website  Remain sheltered until notified “all clear”

Emergency Preparedness TORNADO Watch – conditions favorable  stay close to “home” Warning – tornado sighted/detected  Shelter-in-Place immediately  On lowest floor  In most interior rooms w/o windows  Remain sheltered until “all clear” Important: Do NOT shelter in hallways & corridors (unless absolutely necessary) - lesson learned from the Joplin, MO tornado in 2011.

Emergency Preparedness Haz-Mat Incident Example: Leaking chemical railroad car  Shelter-in-Place  Get everyone inside immediately  Close doors & windows  Turn AC/Heat system off  Remain sheltered until “all clear”

Emergency Preparedness Shooter/Person w/weapon Shelter-in-Place immediately Lock and/or barricade doors Shelter in interior rooms  i.e. out of sight Call 911, then if time allows call Campus Police – 5555 Remain sheltered until “all clear”

Firearms and Explosive Devices Prohibition includes:  Individuals who are licensed to carry firearms:  All vehicles.  Use, storage, or possession of weapons or dangerous devices including, but not limited to:  Firearms  Ammunition  Martial arts devices  Knives  Sling shots  Air powered guns  Blow guns  Fireworks  Flammable liquid.  Possession of a weapon or threat of use of a weapon may result in immediate expulsion in addition to the filing of criminal charges.  CHL / Concealed Handgun License holders:  May not carry firearms on campus, but  May store lawfully owned firearms in privately owned locked motor vehicles in university parking areas. Note: to prevent theft in the event of vandalism it is recommended that any such stored firearms be kept in a locked “lock-box” inside the locked vehicle.

Crime Prevention To report a police, fire, or medical emergency, or to report a crime in progress, dial 911 FIRST and then call or extension 5555 from any campus telephone.

Student Organizations often meet at night During hours of darkness, walk along lighted pathways. Stay on the lighted paths. Use the "buddy" system. If you find that you must go somewhere on campus by yourself, call the police department for an escort. If you see something suspicious, get the University Police involved by calling on campus.

VEHICLES Alarm your vehicle to discourage would-be thieves from breaking into your automobile. Have your car keys in your hand before you leave a building Park in lighted areas Look in the back seat before you enter your car

SAFETY OFF CAMPUS

Travel, Safety and Common Sense Driving in unfamiliar locations - have a planned route, drive carefully, observe speed limits, lock doors Lodging in unfamiliar locations – know fire exits, lock doors, don’t open door to strangers, know where your sponsors are, use the buddy system

Travel, Safety and Common Sense Conduct – UMHB’s student rules of conduct apply off campus as well as on campus. See student handbook for rules of conduct.

Travel, Safety and Common Sense Drivers and passengers must use seat belts at all times when vehicle is in motion (one person per seat belt). Drivers must Obey all traffic laws at all times Take 15 minute break every 4 hours Not drive more than 10 hours in any 24 hr. period Have at least 2 drivers for trips over 400 miles Drive with headlights on at all times Not use electronic devices (i.e. cell phone) while driving

The Business of Travel

The Business of Travel All travel must be approved a week in advance. See UMHB Student Organization Transportation Policy at Participation in trips and activities is at the student’s own risk.

The Business of Travel All drivers must possess a valid driver’s license. Drivers utilizing personal vehicles must  be at least 18 years of age Drivers utilizing university vehicles must  Be 21 years of age &  complete the STARS driving program

The Business of Travel Personally owned vehicles used by members of student organizations for travel must be maintained in compliance in respect to State requirements:  Valid insurance  Valid registration  Valid State inspection (tires, lights, wipers, brakes, horn, etc.)

The Business of Travel Insurance & Responsibility The Member’s vehicle insurance serves as primary insurance coverage for third-party liability and physical damage to the owner’s vehicle. The Member must assume personal responsibility for any and all fines or traffic violations associated with the use of their personal vehicle.

The Business of Travel Disqualification Drivers will be disqualified for Accumulation of 6 points (3 moving violations). Exceeding the speed limit in excess of 20 miles per hour. Driving under the influence of alcohol or drugs. Offenses against a person involving a vehicle. Drivers must notify their respective Advisor and Student Organization Director immediately if any conditions occur such as those listed above that would disqualify them from driving for the organization.

Risky Business! Misconduct Alcohol and Drugs Discrimination and Harassment Hazing

General Rules of Student Conduct A student’s enrollment at the University of Mary Hardin-Baylor is considered by the university to be a declaration of acceptance of the university’s standards of conduct. While attending UMHB, a student is expected to obey the laws of the United States, the State of Texas and the City of Belton. Each student is a representative of UMHB and its Christian standards and is therefore expected to demonstrate appropriate conduct BOTH ON AND OFF CAMPUS. All local, state, and federal laws are supported by the university. Therefore, any such violations are subject to discipline by civil authorities as well as university officials. Students who engage in these behaviors on or off campus may expect disciplinary action to be imposed by the university.

Misconduct Misconduct – whether on or off campus will be reported to the Dean of Students or other appropriate university official. See student handbook for details regarding student misconduct (process, sanctions and appeal).

Alcohol and Drugs The university is committed to the spiritual, mental, social, and emotional development of students and believes that growth in these areas is greatly impaired by mind-altering substances. Education and learning are especially impaired by alcohol abuse and other drug use. It is the goal of the university to provide an alcohol and drug-free environment in which to live, work, and learn, to discourage the use of alcohol and drugs and to promote sobriety. The UMHB community cares deeply about the health and safety of our students. Furthermore, UMHB recognizes the heightened dangers associated with alcohol and drug use. The consequences of life choices and decisions that students make extend far beyond the college experience. Therefore, the possession, use, sale, purchase, manufacturing, or distribution of alcohol, illegal or controlled substances, mind or perception altering drugs, or the misuse of chemicals such as glues or solvents, is strictly prohibited on campus and at all University sponsored events and trips. Intoxication, on or off campus is a violation of the Student Standards of Conduct. Any student who engages in conduct that violates the UMHB Student Standards of Conduct or federal, state, or local laws is subject to discipline whether or not civil or criminal penalties are also imposed for such conduct.

Alcohol and Drugs If a student violates this policy, at a minimum, the university will impose a disciplinary penalty of disciplinary probation for a specified period of time. Other penalties that may be imposed include suspension from school, suspension of rights and privileges, payment for damage to or misappropriation of property, expulsion, or such other penalty deemed appropriate under the circumstances. Certain programs within the university have a drug and alcohol policy (which may include requirements for drug screening or random drug testing) applicable specifically to participants in that program. Information will be published and made available directly to program participants. The only exception to this policy is the lawful use of prescription medications by the person for whom the medication was intended, or the reasonable use of over-the-counter medications for their intended purpose.

Alcohol and Drugs Exceptions to Disciplinary Action : In order to encourage students to seek medical attention if necessary for themselves or other students and to promote students’ safety, the university will not impose disciplinary sanctions for violation of the alcohol policy against a student who: requested emergency medical assistance in response to the possible alcohol overdose of the student or another person; was the first person to make the request for medical assistance; and if the student requested emergency medical assistance for the possible alcohol overdose of another person, remained on the scene until the medical assistance arrived; and cooperated with medical assistance and law enforcement personnel.

Available Drug or Alcohol Counseling and Rehabilitation Services UMHB Counseling, Testing and Health Services offers confidential and anonymous referral information regarding community substance abuse resources. UMHB Counseling, Testing & Health Services’ Alcohol and Drug Education Program offers a variety of educational programs related to college students and the use of alcohol or other drugs. Printed information and confidential educational consultations are available to students to assist them with alcohol and/or other drug- related questions or concerns. For information on the health risks of alcohol and drugs, click here. Call (254) or come to the UMHB Counseling, Testing & Health Services (8 a.m. to 5 p.m. weekdays) to obtain information, request assistance, or schedule an appointment.

Discrimination or Harassment The University of Mary Hardin-Baylor does not unlawfully discriminate in admissions or any of its programs or activities on the basis of race, color, national or ethnic origin, sex, age, or disability. The university reserves the right to take its religious convictions and principles into account in connection with its policies and decisions. The University strives to create a campus environment that is free of unlawful discrimination and harassment for all of its students and employees. Students who violate the university’s discrimination and harassment policies are subject to disciplinary sanctions up to and including expulsion and/or termination of student employment status, and may be subject to criminal charges.

Discrimination or Harassment On and Off-Campus Conduct Students and employees are expected to comply with the university’s policies that prohibit unlawful discrimination, including sexual harassment, gender harassment, sexual misconduct, sexual assault, and stalking whether on or off campus. Any student who witnesses or experiences such conduct on campus or off-campus by someone who is a member of the university community is encouraged to report the matter as described in the student handbook.

Discrimination or Harassment Harassment Harassment is verbal or physical conduct by any individual which creates an intimidating, offensive, or hostile environment. If harassment involves age, race, color, sex, gender, disability, national origin, or religion, it may be a form of illegal discrimination. Harassment is contrary to the Christian standards of conduct expected of all members of the university community. The university strictly prohibits harassment directed at any student, employee, or visitor to UMHB whether or not that conduct is illegal in the eyes of the law.

Examples of Harassment degrading jokes, comments or gestures to, about or in the presence of another person communicating verbally or non-verbally, through any medium of communication, offensive or degrading jokes, comments or gestures to, about, or in the presence of another person using abusive language or directing abusive conduct toward a particular person or group communicating rumors, defamatory statements or inflammatory comments, verbally or non-verbally, through any medium of communication concerning a particular person or group Harassment, including verbal and nonverbal behaviors that convey insulting, hostile and degrading attitudes about persons based on their gender. Bullying (any kind of conduct, speech, gesture, communication or other act which causes or is intended to cause one to suffer fear of physical harm, alarm, intimidation, humiliation or embarrassment, or which creates a hostile environment). Bullying can be a form of unlawful harassment. Whether the conduct is illegal or not, bullying is prohibited by the university. Sexual Harassment, including sexual violence (see student handbook for more information) Retaliation for having reported the harassment.

More about Sexual Harassment and Sexual Violence “Sexual harassment” is unwelcome conduct of a sexual nature. One kind of sexual harassment occurs when decisions about a student’s grades, educational opportunities, or university employment depend on the student’s response to sexual advances, requests for sexual favors, or other verbal, nonverbal, or physical conduct of a sexual nature. At other times sexual harassment may create an environment which is hostile to education or university employment. Sexual harassment creates a hostile environment whenever it is sufficiently severe or pervasive to interfere with a person’s work or educational performance or to deny or limit a student’s ability to participate in or benefit from the university’s programs, benefits, services, or opportunities. Even a single instance may be sufficient to constitute a hostile environment (for example, in the case of a sexual assault). Sexual harassment is defined by the perception of the person who feels harassed: does it involve sexual conduct unwelcome to that person? In other words, sexual harassment is subjective and it is “in the eye of the beholder.” Conduct can be sexual harassment whether or not any sexual harassment or hostile feelings were intended.

Examples of Sexual Harassment Verbal Conduct such as epithets, derogatory comments, slurs or unwanted sexual advances, invitations or comments. Other examples include such conduct as persistent, unwanted sexual or romantic attention; discussing or rating another’s sexual attributes, attractiveness, or clothing; or asking or commenting about someone's sexuality or sex life. Visual/Electronic Conduct such as derogatory posters, cartoons, calendars, drawings, pictures, or text, whether disseminated through hard copy or electronically through , internet, or other mediums. Physical Conduct such as unnecessary touching, patting, hugging or brushing against another’s body; assault; blocking normal movement; or interference with work that is sexual in nature and directed at an individual because of his/her gender. Threats and Demands to submit to sexual requests in order to keep a job, or academic status, or to avoid some other loss, and offers of job benefits or academic opportunity in return for sexual favors.

Examples of Sexual Harassment Sexual Violence, Sexual Misconduct, and Stalking Sexual violence refers to a broad range of physical sexual acts perpetrated without a person’s consent, including where a person is incapable of giving consent due to an intellectual or other disability or to the victim’s use of drugs or alcohol. A number of different acts fall into the category of sexual violence, including rape, sexual assault, sexual battery, and sexual coercion. All such acts of sexual violence are forms of sexual harassment when they occur on campus or when students experience the continuing effects of off- campus sexual harassment in the educational setting. Stalking is engaging in a pattern of threatening conduct that would cause a reasonable person to fear for his or her own safety; the safety of a family member; the safety of someone the person is dating; or the safety of property belonging to any of those persons. Stalking violates the university’s code of conduct and is a felony under Texas law. Stalking may also be a form of sexual harassment when it occurs on campus or when students experience its continuing effects in the educational setting.

REPORT IT! Report discrimination or harassment or sexual violence to a university official! If you have immediate safety concerns, first call 911, then call the Campus Police at

HAZING As defined by the Education Code: “Any intentional, knowing, or reckless act occurring on or off campus, by one or more persons, directed against a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in an organization. It is a criminal violation under Texas law.”

HAZING Is strictly prohibited at UMHB, including solicitation to engage in hazing and aiding and abetting another person who is engaged in hazing. Hazing and failure to report hazing are also criminal violation under Texas law Reporting is mandatory! Any person reporting a specific hazing incident to the Dean of Students or other appropriate institutional official is immune from civil and criminal liability unless the report is in bad faith or malicious.

Examples of Hazing Paddling in any form, pushing, hitting, or physical threats Creation of excessive fatigue, or forced or coerced participation in calisthenics Physical or psychological shocks Misuse of authority by virtue of one’s class rank or leadership position Striking another student by hand or with any instrument Any form of physical bondage of a student Taking a student to an outlying area and dropping him/her off

Examples of Hazing Forcing a student into a violation of the law or a university rule such as indecent exposure, trespassing, violation of visitations, etc. Forcing, requiring, or endorsing another student to drink alcohol or any other substance and/or providing such alcohol or other substance Theft of property under any circumstances Defacing trees, ground, or buildings Unapproved quests, treasure hunts, scavenger hunts, road trips, or other such activities Causing a person to wear, publicly, apparel that is conspicuous and not normally in good taste Engaging in public stunts, buffoonery, or morally degrading or humiliating games or activities Late work sessions Other activities not consistent with the rules, regulations, and policies of the University of Mary Hardin-Baylor.

REPORT IT! To make a report of hazing, or to determine if a proposed activity constitutes hazing, contact the Office of the Dean of Students or, if the Dean of Students is not available, to the Campus Police Department. If the hazing incident is currently occurring, it should be reported without delay. If you have immediate safety concerns, first call 911, then call the Campus Police at

Report It! Crimes Hazing Alcohol and Drug Concerns Students of Concern Sexual Harassment Sexual Violence Discrimination

Report It! Ray Martin Dean of Students Dr. Byron Weathersbee Vice President for Student Life Susan Owens Vice President for Human Resources & Title IX Coordinator Donna Plank Director of Residence Life UMHB Police Department If you have immediate safety concerns, first call 911, then call the Campus Police at

A Final Word: BE CAREFUL BE SAFE BE APPROPRIATE HAVE FUN! Have the experience of a lifetime at UMHB!

Questions??? Student Organizations  Tiffany Wurdemann –  Katy Hartt - Safety Department  Larry Pointer –

This Section Just for Student Organization Advisors

Reporting Discrimination or Harassment You have a duty to immediately report any incident you become aware of regarding harassment or discrimination, including sexual assault. Be aware of the UMHB Title IX webpage and victim information brochure regarding sexual assault. Do not conduct an investigation yourself or impose any sanctions for conduct violations. You may initiate interim safety steps, such as changing a room on a trip or instructing students to refraining from any contact including electronic/social media or through a third party until the issue can be sorted out. Call a university official immediately – do not delay reporting. University police can contact the Title IX Coordinator after hours.

Reporting Crimes As a Student Organization Advisor, you are a designated Campus Security Authority (ref: Clery Act). Report ALL crimes you are made aware of (no matter of the location) to the University Police Department. You are not required to provide the name of the crime victim to the police if the victim request anonymity Additional information pertaining to the university’s annual report can be found at: UMHB has specific procedures for reporting sexual assault, as discussed earlier in this presentation. Be familiar with your duty to report and be familiar with the Victim Information Brochure.