Navision 4.0 General Ledger

TOPICS PART 1 General & Specific Posting Groups VAT & WHT Posting Groups Dimensions & Dimensions Values Journal Templates Trail Codes Currencies No. Series Accounting Periods General Ledger Setup

TOPICS contd. PART 2 1.Chart of Accounts 2.Budgets 3.General Journal 4.Periodic Processing 1.Recurring Journals 2.VAT Statement 3.Currency Exchange Rate adjustments 4.Close Year 5.Account Schedules & Dimensions Analysis 6.Reports 1.Entries 2.Financial Statements 3.VAT Reporting

A.General Ledger Posting Groups Business Posting- Who we sell to (Customers) & who we buy from (Vendors) Income Statement Product Posting- What we sell/buy POSTING SETUP – A matrix combining the Business & Product Posting Groups B.Specific Posting Groups  Defines the primary Balance Sheet accounts for each supporting ledgers (Customer – A/R; Vendor – A/P; Items – IC; Banks – Bank Accounts) Customer Vendor Bank Account Inventory General & Specific Posting Groups  Posting groups provides links to other parts of the System.

VAT Posting Groups A.VAT Business Posting Groups B.VAT Product Posting Groups C.VAT Posting Setup A.WHT Business Posting Groups B.WHT Product Posting Groups C.WHT Posting Setup WHT Posting Groups

Dimensions, Dimension Values & Combinations  Creating new dimensions and dimension values A dimension value is a subset within a dimension. Standard – Standard posting of dimension values Heading – Heading for a group of dimension values Total – total a series of dimension values – you must fill in the totaling field with range of accounts to toal. Begin-Total – marker for beginning of a series of dimension values to be totaled End-Total – total of dimension values that starts with Begin-Total.  Combining dimensions Dimension combinations give the ability to determine if particular dimensions can be combined on a journal or in a document. Used to restrict or allow combination of dimensions. Dimension combinations window displays a matrix off all combinations Blank – dimension combination is always allowed Limited – dimension combination is only allow in certain circumstances. Blocked – dimension combination is excluded from use on entries.

Dimensions, Dimension Values & Combinations contd..  Default dimensions Default dimension values can be defined for all dimensions on all accounts. Can define default dimension values on individual accounts, groups of accounts, or for entire account type (ex. Customer Account Type). For each default you can define Value Posting Rules. Default Dimensions make it easier to handle the high number of dimensions in connection with different account types. Blank – No restriction on the way values can be posted Code Mandatory – checks that the entry contains the dimension code, does not check for dimension value. Same Code – checks for the Dimesion Code and the Dimension Value Code. No Code – checks that no dimension code is present, provides account level of dimension blocking.

Dimensions, Dimension Values & Combinations contd.. Three levels of default dimensions: Dimensions – Single: Single Account Dimensions – Multiple: Multiple Accounts – define for group of accounts Account Type Default Dimensions: All Accounts of an account type ex. Customer Group Default Dimension Priority is set up to resolve conflicts. For example, give G/L Accounts a higher priority than Customer Accounts. If there are no priorities set up then the system will favor the last entered account, nonblank dimensions a prioritized than blank, individual default dimensions are given priority over table default dimensions.

Journal Templates are used for types or groups of entries General, Sales, Purchases, Cash Receipts, Payments, and Assets. Recurring flag is checked to determine if the journal template is used to make recurring journals. If the recurring flag is checked the No. Series field must be blank. Batches are used within templates and entries are in Batches. Journal Templates

Journal Templates contd.. Journal Template Journal Batches Entries Journal Batches Entries

Trail Codes

Currencies

General Ledger Setup

Part 2

I. General Ledger Setting up the parameters Setting up the beginning balances Processing day to day transactions Periodic processing Account Schedules Analysis by Dimension Reports

II. Cash Management Setting up the parameters Setting up the beginning balances Processing day to day transactions Periodic processing Reports

III. Accounts Receivable Setting up the parameters Setting up the beginning balances Processing day to day transactions Periodic processing Reports

IV. Accounts Payable Setting up the parameters Setting up the beginning balances Processing day to day transactions Periodic processing Reports

V. Fixed Assets Setting up the parameters Setting up the beginning balances Processing day to day transactions Periodic processing Reports

VI. Inventory Control Setting up the parameters Setting up the beginning balances Processing day to day transactions Periodic processing Reports