Permit to Fly: EASA Procedures for Approval of Flight Conditions Caroline Ruga Certification Policy Officer

European Aviation Safety Agency Certification Policy and Planning Department Table of contents Application for Approval of Flight Conditions Approval of flight conditions Charging Scheme

European Aviation Safety Agency Certification Policy and Planning Department How to apply? Forms EASA Form 37 Form 18B Supporting documents Address Mailbox: Fax:

European Aviation Safety Agency Certification Policy and Planning Department Scope application-approval Flexible for individual S/N; or for series of aircraft but limited to one type of aircraft

European Aviation Safety Agency Certification Policy and Planning Department Shared responsibility Application Certification Manager the administrative follow-up of Applications/Allocations; and The administrative closure of the file the financial closure of the file Responsible Certification Manager (RCM) and/or EASA PCM technical investigation implementation of the certification procedures Approval of Form 18B (only by authorised EASA staff)

European Aviation Safety Agency Certification Policy and Planning Department Technical Investigation In principle: internally In-house PCM or RCM Exception: outsourcing NAA State of Registry EASA PCM, outside EASA Contractual arrangements Subject to internal working procedure

European Aviation Safety Agency Certification Policy and Planning Department Fast Track vs Normal Track Available turnaround time: maximum 20 working days Ad-hoc evaluation Rule: internally Exception: outsourced Responsible CM In-house PCM Available turnaround time: exceeds 20 working days Morning meeting Rule: internally Exception: outsourced In-house PCM Fast Track (1)Normal Track (1)

European Aviation Safety Agency Certification Policy and Planning Department Fast Track vs Normal Track (Cont.) Statement Technical Satisfaction In-house PCM NAA State of Registry EASA PCM, outside EASA Form 18B (Approval Form Flight Conditions) In-house PCM or RCM Statement Technical Satisfaction In-house PCM NAA State of Registry EASA PCM, outside EASA Form 18B (Approval Form Flight Conditions) In-house PCM or RCM Fast Track (2)Normal Track (2)

European Aviation Safety Agency Certification Policy and Planning Department Applicant Administrative Process Plans and Programmes Technical Investigation: 1. Start checklist 2. Verification of the supporting documents 3. Check compliance 4. Discuss open topics with applicant or request missing info 5. Complete Statement of Technical Satisfaction ACDB - Registration application - Attribution P-number - First check eligibility – completeness application - Determine fast / normal track - Task Allocation Application Form (EASA Form 37) Approval Form (Form 18b), if available Supporting Documents Part 21A.709(b) Task Allocation Letter Confirmation Missing Info If not yet done: - Approval Form (Form 18b) - Supporting Documentation Evaluation: - application - workload - resources Responsible CM action items & additional justifications Technical Process Externally / EASA PCM

European Aviation Safety Agency Certification Policy and Planning Department Send advance Copy (pdf/fax) of EASA Approved Form 18B to applicant Copy to NAA, upon request applicant, urgent cases only Applicant Administrative Process Plans and Programmes Responsible CM Technical Process Externally Externally: NAA/EASA PCM EASA PCM: in-house Copy EASA Approved Form 18B Financial closure project Administrative closure project Transmittal Letter Form 18 B EASA Approved Invoice Complete and provide Statement Technical Satisfaction & Accounting Information Submit: - Statement Technical Satisfaction - Approval Form 18B Sign, date, stamp Approval Form 18B

European Aviation Safety Agency Certification Policy and Planning Department Send advance Copy (pdf/fax) of EASA Approved Form 18B to applicant Copy to NAA, upon request applicant, urgent cases only Applicant Administrative Process Plans and Programmes Responsible CM Technical Process Internally Externally: NAA/EASA PCM EASA PCM: in-house Copy EASA Approved Form 18B Financial closure project Administrative closure project Transmittal Letter Form 18B EASA approved Invoice Complete Statement Technical Satisfaction & Accounting Information Sign, date, stamp Approval Form 18B Submit: - Statement Technical Satisfaction - Approval Form 18B

European Aviation Safety Agency Certification Policy and Planning Department Charging Scheme Regulation (EC) No 488/2005 amended by Regulation (EC) No 779/2006 Service: charges = real cost Hours performed by technical experts of EASA and/or the Agencys contractors (NAAs) are charged at an hourly rate Administrative/management efforts: 1 w. hour

European Aviation Safety Agency Certification Policy and Planning Department Charging Scheme Following hourly rates apply: For EASA staff, 197 For NAA staff, the rate at which EASA has to reimburse NAAs under the respective Framework Contracts Travel costs are charged in full to the applicant EU travel: –Transport costs –Per diem (hotel, daily allowance, incidental expenses)

European Aviation Safety Agency Certification Policy and Planning Department Charging Scheme Travel costs Non-EU travel: –Transport costs –Per diem (hotel, daily allowance, incidental expenses) –Time spent in means of transport