NASA IT Governance Overview Gary Cox August 18, 2010

Purpose Presentation Title —2— August 18, 2010  Brief aspects of the NASA IT Governance structure  Provide a summary of the March 2010 IT Governance survey results and action plan

IT Governance Presentation Title —2— August 18, 2010  “Specifying the decision rights and accountability framework to encourage desirable behavior in the use of IT” (Weill & Ross – IT Governance, HBS Press, 2004)  Types of decisions »IT Principles »IT Architecture »IT Infrastructure Strategies »Business Applications Needs »IT Investments

Presentation Title —2— August 18, 2010 NASA IT Governance Structure M/B SIG Agency Governance IT Management Board IT Program Management Board IT Strategy & Investment Board IT Governance NPR 2800 NASA Governance NPD Sub Board Technical Architecture Business App Needs Principles, major investment selection Infrastructure Strategies and investment recommendations IT Investment Control IT Program Management Board (PMB): Decisions regarding application and infrastructure projects to ensure that investments approved by the IT Strategy and Investment Board stay on track during development and implementation. Meets monthly. IT Management Board (ITMB): Decisions regarding management of the IT operational environment to implement IT strategy, policy, and investment initiatives, including configuration management, integration, and performance of IT systems. Meets weekly via teleconference, quarterly via face to face.

IT Governance Board Membership Presentation Title —2— August 18, 2010  IT Strategy and Investment Board (SIB) NASA CIO (Chair) Senior-level stakeholders from the Mission Directorates Mission Support Offices (Procurement, Human Capital, etc) Associate Center Directors  IT Program Management Board (PMB) Deputy CIO or Designee (Chair) IT Management Board (ITMB) Representative Office of the Chief Engineer Representative Representatives from Mission Directorates (2) Representatives from Centers (2) Division Chief, OCIO Policy and Investment Division (ex officio)  IT Management Board (ITMB) Associate CIO for Architecture and Infrastructure (Chair) Center CIOs Deputy CIO for IT Security Enterprise Architecture Lead Mission Directorates may provide a representative at their discretion. Management/Business Systems Integration Group (M/B SIG) Associate CIO for Enterprise Portfolio Management Mission Support Representatives Center Representatives Mission Directorate Representatives

Presentation Title —2— August 18, 2010 NASA IT Policy Tree – Part 1 NASA IT Policy Tree – Part 1 icy Tree – Part 1

Presentation Title —2— August 18, 2010 NASA IT Policy Tree – Part 2

Presentation Title —2— August 18, 2010 IT Project Management Lifecycle (NPR )

Presentation Title —2— August 18, 2010 Federal IT Dashboard – Part 1

Presentation Title —2— August 18, 2010 Federal IT Dashboard – Part 2

Presentation Title —2— August 18, 2010 OCIO Projects Dashboard – Part 1

Presentation Title —2— August 18, 2010 OCIO Projects Dashboard – Part 2

IT Governance Improvement Presentation Title —2— August 18, 2010  April 2010 NASA IRM Strategic Plan »Goal 1: Strengthen Management and Delivery of IT Objective 1.1: Strengthen organizational alignment and governance for providing IT services –Initiative 1.1.1: Assess and Improve IT Governance  Approach »Survey members of IT governance boards by Q3, FY10 »Analyze survey results for core issues »Identify root causes for core issues »Develop plan of action and milestones by Q3, FY10 »Execute improvement plan »Readminister the IT Governance Survey by Q3, FY11

IT Governance Survey – March 2010 Presentation Title —2— August 18, 2010  Objective: Baseline effectiveness of NASA IT governance structure, to include board activities, policy, and strategy.  Survey solicited input from governance board membership (37 responses).  Core issues:  NASA’s IT governance is not effective for mission IT.  Decisions are made outside of IT governance.  Intended benefits of IT investments are not tracked or realized.  There is insufficient visibility into IT spending in order to inform decision making. Note: Some Participants belong to more than one governance board.

Presentation Title —2— August 18, 2010 IT Governance Improvement Actions (Near Term)  Begin reporting at least annually to IT SIB and MSC on realization of benefits and success criteria for IT investments based on a common business case template  Validate EA project and service reviews are being conducted, per NPR , NASA EA Procedural Requirements  Ensure sunsetting of legacy applications as part of NPR project requirements  Define Mission Directorate CIO roles and responsibilities with regard to IT governance, as well as NASA CIO role in Mission Directorate planning and investment selection  Incorporate accountability for investment results in CIO performance plans  Reassess membership of Boards to ensure appropriate stakeholder representation  Establish rules of order for Boards and ensure rigor in application

Questions? Presentation Title —2— August 18, 2010