Recruitment Training Sebrina Carroll, M.S. September 9,2010

HS and EHS Recruitment Declaration Form Fill out Declaration Form first If the family is an employee of SPCAA or related to an employee of SPCAA contact someone from the employee list to do the recruitment for you.

HS and EHS Recruitment There are two criteria used to determine eligibility for Head Start and Early Head Start Age Income

Age The following documents can be used to determine a child’s age. Birth Certificate Hospital Court Health Department DFPS Foster Placement Letter with child’s date of birth can be used until a birth certificate is located.

Age A recruitment application for a Homeless family can be completed without a birth certificate. The FSW will be responsible for working with the family to get a birth certificate as soon as possible.

Age The following documents can not be used to determine a child’s age. Crib Cards Birth Announcements Baby Books Hospital Bills

Income 45 CFR (i) Income means gross cash income and includes earned income, military income (including pay and allowances), veterans benefits, Social Security benefits, unemployment compensation, and public assistance benefits. Additional examples of gross cash income are listed in the definition of "income" which appears in U.S. Bureau of the Census, Cur- rent Population Reports, Series P

Income Income Documentation 2009 Income Tax Return 2009 W-2 Check Stubs (Gross, Previous 12 Months) Social Security Child Support Scholarships and Grants Alimony Unemployment No Income Declaration

Over Income 10% of the children enrolled in our program can be over income. (130% over poverty level) 35% of the children enrolled can fall between 110%-130% over poverty level.

Public Assistance A family is eligible due to public assistance if they are receiving : TANF (Ongoing, not a one time benefit) Supplemental Security Income CCS (Child Care Services: Form 2050) Workforce Investment Act Transportation Assistance (Dated Gas or Transit Voucher, Medicaid transportation not applicable) Foster Care: DFPS Placement Authorization (Kinship Placements are now applicable)

Homeless A family is eligible due to Homeless if they answer yes to any of the questions on the McKinney Vento Determination Questionnaire McKinney Vento Act Subtitle B of Title VII of the McKinney-Vento Homeless Assistance Act (Title X, Part C, of the No Child Left Behind Act) defines "homeless" as follows: The term "homeless children and youths"—

McKinney Vento Act (A) means individuals who lack a fixed, regular, and adequate nighttime residence (within the meaning of section 103(a)(1)); and (B) includes-- (i) children and youths who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement; (ii) children and youths who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings (within the meaning of section 103(a)(2)(C)); (iii) children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and (iv) migratory children (as such term is defined in section 1309 of the Elementary and Secondary Education Act of 1965) who qualify as homeless for the purposes of this subtitle because the children are living in circumstances described in clauses (i) through (iii).

Definition of Family 45 CFR (9)(i)(A)(B)(ii) (9) Family means for the purposes of the regulations in this part all persons: (i) Living in the same household who are: (A) Supported by the income of the parent(s) or guardian(s) of the child enrolling or participating in the program; or (B) Related to the child by blood, marriage, or adoption; or (ii) Related to the child enrolling or participating in the program as parents or siblings, by blood, marriage, or adoption.

Number in Family Activity The Brown Family Jack: Sue and John’s father Liz: Sue and John’s mother Sue: 6 year old female John: 4 year old male How many people are in the Brown Family?

Number in Brown Family 4

Number in Family Activity Henderson Family Jeffery – 44 yr. old – Kim’s Dad Susan – 43 yr. old – Kim’s Mom Kim – 18 yr. old – Unemployed Tim Reid – 19 yr. old – Kim’s Boyfriend Sarah 17 yr. old – High School Student Nancy – 3 yr. old – Kim’s Daughter Sue – 1yr. old Kim and Tim’s Daughter How many people are in Nancy’s family?

Number in Henderson Family 2

Number in Household Number in Household indicates how many people are living in the home. Include: Grandparents Other Family Members (children) Boyfriend/Girlfriend (children) Friends (children) The recruitment contact note should document who is living in the home.

Income Guidelines Federal Guideline and information sheet.

Age Guidelines Age Guideline Information Sheet

Selection Criteria PS (a) (a) Each Head Start program must have a formal process for establishing selection criteria and for selecting children and families that considers all eligible applicants for Head Start services.

Selection Criteria 2010 Selection Criteria Form

Selection Criteria Selection Criteria Activity

Children with Disabilities 45 CFR (2) Children with disabilities means, for children ages 3 to 5, those with mental retardation, hearing impairments including deafness, speech or language impairments, visual impairments including blindness, serious emotional disturbance, orthopedic impairments, autism, traumatic brain injury, other health impairments, specific learning disabilities, deaf-blindness, or multiple disabilities, and who, by reason thereof, need special education and related services

Children with Disabilities The term "children with disabilities" for children aged 3 to 5, inclusive, may, at a State's discretion, include children experiencing develop-mental delays, as defined by the State and as measured by appropriate diagnostic instruments and procedures, in one or more of the following areas: Physical development, cognitive development, communication development, social or emotional development, or adaptive development; and who, by reason thereof, need special education and related services. Infants and toddlers with disabilities are those from birth to three years, as identified under the Part H Program (Individuals with Disabilities Education Act) in their State.

Children with Disabilities At least 10% of the children enrolled in our program must be diagnosed with a disability. The Local Education Agency must diagnose the disability and a ARD/IEP must be developed.

Children with Disabilities Ask parents the following questions. Has your child ever been diagnosed with a disability? Has your child ever been diagnosed with a disability by a local education agency? Do you have any concerns about your child’s development? (EX: Speech, walking, running, using a spoon, focusing ect… Be sure to collect all supporting documentation before completing the recruitment application.

The child may ONLY receive 70 points for a diagnosed disability if you are given a copy of one of the following: current IEP (Individualized Education Plan) showing that the child requires special educational services IFSP (Individualized Family Services Plan) If the child has an IFSP that expired when s/he turned 3, but the child is not yet 4 years old, it will still qualify the child for 70 pts as long as there is a copy of the IFSP with the application

The following do NOT count as documentation of diagnosed disabilities according to the Office of Head Start: Referral letter from physician or LEA- MUST be either an IEP or IFSP. Medical diagnosis report- Children must be diagnosed by an education agency. Physicians don't count. Parent's word that s/he has an IEP or IFSP at home- They MUST bring it with them and allow you to copy it for it to count as 70 pts.

Disabilities If you do not have a copy of either a current IEP or IFSP IN YOUR HAND as you do the application, but the parent has concerns or thinks the child will qualify, the child can only be given 40 pts for a disability concern.

Disability Concerns The following are the types of disability concerns we can give 40 pts for: Speech impairment Mental retardation Hearing impairment Visual impairment Learning disabilities Autism Developmental delays

Disability Concerns Children should NOT receive any disability points for the following (UNLESS there is an IEP with the application): Health Impairment Orthopedic Impairment Behavioral issues Aggression ***If you have questions about whether a child should receive disability points, call the Mental Health & Disability Manager or Assistants for clarification!!***

Recruitment Contact Note Recruitment Contact Note should include: Employment information Homeless documentation Members of the household Information regarding referral needs

Recruitment Application Recruitment Application Order Selection Criteria Recruitment Declaration Form ChildPlus Recruitment Application Recruitment Contact Note Birth Certificate Immunization Record Legal Documentation Insurance Documentation Income Documentation

Recruitment Documents needed for Recruitment Application.