USPS Updates December 2006

2 General STRS district codes added to validation file –See Release Notes in the USPS forum for complete listing

3 AUDRPT Modified default to always generate ‘Demand’ report

4 USPEMS USPEMX –Record indicated was changed for FY 07 Now set to an “H” PERDET –Validation updates Hours in day less than.25 Date of birth less than 7/1/1935 or greater than 7/1/1985 Updated cross validations on position codes and assignment areas FTE can not be greater than 2.0 per position code

5 Employee Direct Deposit Flag Flag added to USPSCN/BIOSCN

6 Employee Direct Deposit Flag Flag can be used to indicate if the employee should receive a direct deposit notice by –Direct deposit procedures no longer would key on just an address to make decision –Changes must be completed by ITC if implementing this flag

7 Employee Direct Deposit Flag The value in this new field will be used to determine if the employee is to get an direct deposit notice, the address will not determine if the employee is to get this notification –The address will be used for the send of the notice as in the past

8 Employee Direct Deposit Flag The address will be used secondary for access to the HR Kiosk information available to each employee if your ITC is participating –An employee can now have an in BIOSCN and not receive direct deposit notices Eliminates having to enter the “*” preceding the address –Contact ITC if uncertain you can utilize the HR Kiosk

9 Employee Direct Deposit Flag Implementation of this field is optional for districts not using the HR Kiosk –Districts using the HR kiosk who have direct deposit employees must implement this flag

10 Employee Direct Deposit Flag Implementation option with MASCHG –New option called MASENOT

11 Employee Direct Deposit Flag Provide Actual/Projection option Sorting options for report generated

12 Employee Direct Deposit Flag MASCHG/MASENOT provides selection options

13 Employee Direct Deposit Flag Options include

14 Employee Direct Deposit Flag District should run MASCHG/MASENOT one time to implement and then should update the records in USPSCN/BIOSCN as new employees are added

15 Employee Direct Deposit Flag CHKPRT –New token included in.DAT files for printing and notice generation CHKPRT.DAT (Payroll checks) –Set to “N” – address included on all records if it exists DIRCHK.DAT (Direct deposits) –Set to “Y” if BIOSCN flag is set – address included on all records if it exists

16 Employee Direct Deposit Flag CHKPRT –Overrides the USPSCN/BIOSCN flag if ‘ignore direct deposit’ is selected in INICAL Token value is always set to “N” Employee will always receive payroll check

17 Employee Direct Deposit Flag Added to UDMS views USPLOAD/EMPLOAD –Allows “Y”, “Yes”, “1” ”N”, “No”, “2”

18 Employee Direct Deposit Flag USPRPT/EMPMST

19 W2 Reporting Changes New field added to USPSDAT/DEDNAM REG type –Indicates designated Roth IRA

20 W2 Reporting Changes Designated Roth IRA values –1 = 401(k) –2 = 403(b) District should set value on existing REG deduction type after December release installed at ITC –No changes required on USPSCN/DEDSCN –W2PROC will handle values

21 W2 Reporting Changes W2PROC –Will read Designated Roth records and will create labels and amounts for Box 12 AA for 401(k) contributions BB for 403(b) contributions –Amounts will appear on W2REPT Same place as other special reporting such as life insurance, medicare pickup, etc. appear

22 W2 Reporting Changes W2PROC –The suffix for employee name will print by itself on the forms –Default for tape file creation changed to “N”

USPS Problems Corrected December 2006

24 CHKSTA Increased size of internal table so more checks can be processed in a single run for a void and reissue –800 at a time can now be processed

25 NEWCNT NEWPAY –Problem with report caused employee name to be blank in some cases

26 USPRPT/CHKSTS Incorrect gross amount appeared –Affected situations where a negative amount was processed

27 ODJFSRPT Records were not being selected for the 12 th of the month counts correctly

USPS Technical Updates December 2006

29 CHKPRT New token added for direct deposit processing – Indicates if employee is to receive an direct deposit notice Must be implemented if district intends to use HR Kiosk

30 Employee Direct Deposit Flag ITC must modify paper notice.FRM files to use the token rather than in IF Statements – ”>

31 Employee Direct Deposit Flag ITC must modify notice.FRM files to use the token such as this example – ”>

32 W2PROC Added new tokens for Roth IRA amounts – Added new token for suffix –

33 W2TAPE New fields added for Roth IRA contribution amounts –Library –Totals