Financial Aid Overview, Application Process and Student Eligibility Lisa Stewart Texas A&M University at Galveston TASFAA 2013 ABC Workshop

Four components that make up financial aid: – Scholarships Institutional and outside – Grants Federal and state – Loans Federal, state, and institutional – Work Study Federal and state

Free Application for Federal Student Aid (FAFSA) is the central element of the federal student aid application process FAFSA data are used to: – Compute the expected family contribution (EFC) – Confirm certain student eligibility criteria

Module Objectives Explain how to apply for Title IV aid Identify and describe various methods students may use to apply for financial aid Practice completion of FAFSA.

Module Objectives Explain how FAFSA data are processed by Central Processing System (CPS) Identify and describe types of FAFSA processing output Review how to: – Make changes to applicant data – Override student dependency status

Free Application for Federal Student Aid There are multiple versions of the FAFSA: The paper FAFSA FAFSA on the Web (FOTW) FAA Access to CPS Online FAFSA on the Phone

Electronic FAFSAs FAFSA may be filed electronically via: FAFSA on the web (completed by student) FAA Access to CPS Online (completed by advisor)

FAFSA on the Web Available in English and Spanish Real-time FAFSA submission and updates Ability to electronically sign using a Federal Student Aid (FSA) Personal Identification Number (PIN) Instructions and “help text” for certain questions Skip-logic allowing student and/or parent to skip unnecessary questions “Chat” help.

FAFSA on the Web cont. Built-in edits check for errors prior to submission Ability to check application status on-line Printable FOTW Worksheet assists in collecting necessary application information

FAA Access to CPS Online To use: School must register with U.S. Department of Education (ED) Financial aid administrator must have user ID and password

Dependent Student Status: Special Circumstances Dependent applicants unable to provide parental information due to a special family circumstance, may use FAFSA on the Web to bypass the parent questions

Internal Revenue Service Data Retrieval Process enables students and parents to transfer tax return information from IRS website directly to FOTW application IRS Data Retrieval also available for corrections

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Completing FAFSA on the Web Answer all applicable questions accurately List colleges to receive FAFSA results Sign and submit. If selecting “Will File”, return and input corrected information.

Signing the FAFSA on the Web Three methods to sign application: Electronically using FSA PIN; Sign printed copy of signature page; or Sign rejected Student Aid Report (SAR) - (when using CPS completion method)

Application Signatures Signing application: – Certifies accuracy of data – Acknowledges ED authority to verify information reported with other federal agencies – Agrees to provide any info requested – Certifies identity – Acknowledges consequences of false information – Agrees to certain application certification statements

Expected Family Contribution (EFC) Amount family can reasonably be expected to contribute Stays the same regardless of college Calculated using FAFSA data and a federal formula

What makes up the EFC? Number of individuals in the household Number of individuals in college Parents income/assets Students income/assets

Student Eligibility for Title IV Aid Students must meet several general eligibility requirements Some requirements are student related Others relate to the program of study

General Student Eligibility Requirements Criteria categories: 1.Checked via application process 2.Checked and monitored by school 3.Not specifically checked, but must be resolved if conflicting information exists

Department of Homeland Security Primary Verification Database match between Central Processing System (CPS) and Department of Homeland Security (DHS) to confirm eligible noncitizen status If primary verification confirms eligible noncitizen status, no further proof is required

DHS Secondary Confirmation CPS submits automated DHS secondary confirmation request to DHS if primary verification failed and an Alien Registration Number was provided on the FAFSA Automated secondary confirmation usually is completed within 3 days

Social Security Number Three types of Social Security Administration (SSA) database matches: Student’s Social Security Number (SSN) Parent’s SSN Date of death

National Student Loan Data System Student and parent PLUS borrower must: Not be in default on a Title IV loan Not owe a Title IV overpayment Not have exceeded Title IV loan limits Have fully repaid any fraudulently obtained Title IV funds

Drug Convictions Two sets of student eligibility requirements apply Different means used to determine whether student meets the requirements – Department of Justice database match – Question 23 on 2013 – 14 FAFSA

Institutional Eligibility Regulations School may not admit as a regular student persons who: Do not have high school diploma or its recognized equivalent; and Are below the age of compulsory attendance in the state in which school is located

CPS Database Matches Social Security Administration: – Social Security Number (SSN) – Master Death File – U.S. citizenship Department of Homeland Security: – Eligible noncitizen status Selective Service System: – Registration with Selective Service

CPS Database Matches National Student Loan Data System (NSLDS) for Title IV funds: – Loan defaults – Exceeds loan limits – Any unpaid fraudulently obtained funds – Repayments

CPS Database Matches Department of Defense: Identify eligible students for increased aid due to parent or guardian death as a result of U.S. military service in Iraq or Afghanistan after 9/11/2001 Department of Veterans Affairs (VA): Verification of veteran status

Application Output Processed application output sent to: Student in form of SAR (paper or electronic) School in form of Institutional Student Information Record (ISIR) Student’s state agency in form of ISIR

Student Aid Report (SAR) Summarizes information reported on application (paper or electronic) Provides processing results including: – EFC – Messages related to database matches – Verification selection – Eligibility for Title IV aid

Application Output Student output depends on whether the student provided address CPS sends student: – Notification of SAR Processing, if address is provided; – Paper SAR, if paper FAFSA and no address; or – Paper SAR Acknowledgement, if electronic application and no address

Paper Student Aid Report Paper SAR enables students to readily determine: Status of their FAFSA (complete or incomplete) Eligibility or ineligibility for Federal Pell Grant Next steps in the application process

SAR Acknowledgement SAR Acknowledgement is sent to student whose application data was electronically submitted and no address provided Includes EFC Establishes student’s Title IV eligibility Cannot be used to make changes

Changing Applicant Data Corrections: Changes to incorrect data Updates: Changes required for some data items that change after FAFSA was filed Adjustments: Changes to applicant data by financial aid administrator using PJ – Dependency override: Adjustment of student’s status from dependent to independent by FAA

Corrections: Adding Schools Adding a school to CPS record is considered a correction Student can add schools by: – Using FAFSA on the Web and FSA PIN; – Calling Federal Student Aid Information Center at and providing Data Release Number; or – Submitting correction on paper SAR

Electronic Corrections Students with a FSA PIN can electronically make and sign corrections FSA PIN or signature of dependent’s parent required only if change is made to parental data

Paper SAR Corrections Student or parent must follow SAR instructions SAR must be signed by: – Student – Parent, if dependent

Items That Must Be Updated Household size, if selected for verification Number in college, if selected for verification Dependency status, whenever change occurs, whether or not selected for verification, except updating not permitted for: – Change in student’s marital status (This is an option for the school, if it chooses)

Adjustments Made only by financial aid administrator May be made using FAA Access to CPS Online Financial aid administrator can perform dependency overrides on paper FAFSA Student’s and/or parent’s signature not required if documentation used as basis of the adjustment is signed

Dependency Status Override Student may be considered independent if unusual circumstances exist Decision must be made and documented on case-by-case basis Can override dependency status on initial paper application or after initial application is filed

Dependency Override: After Initial Application Override performed using FAA Access to CPS Online (or EDExpress) – Only the school submitting the override will be sent a revised ISIR. – Your school may accept a decision made by another school for that award year.

Questions?