Pennsylvania Banner Users Group 2008 Fall Conference Scripted Data Entry

General Announcements: Please turn off all cell phones/pagers If you must leave the session early, please do so as discreetly as possible Please avoid side conversations during the session Questions will be answered ….. Thank you for your cooperation

Temple University Paul Amrhein Director, Accounting Information Systems 1100 Wachman Hall 1803 North Broad Street Philadelphia, PA

Intro Getting a new system Migrating to Banner Attachmate Gap 18,000 – 20,000 check requests per month Similar number of journal entries Mass maintenance Loading, updating of tables

Scripted Data Entry What it is; how it works Text vs. graphical Text: screen tags, cursor position, text messages, 80x24 coordinates Graphical: icons, buttons, input boxes, character recognition

Data Sources Flat files Spreadsheets Vendor files Web downloads Proprietary file from other applications Reports, reports, reports

Four Demos From a FUPLOAD formatted file From a FUPLOAD spreadsheet Single-invoice, multi-line spreadsheet from a vendor (Xerox) Multi-invoice, multi-line file from another TU application (Library)

About Banner Screens Simulated screens Title bar is different Liberties taken with tab stops, field formatting Some things that would normally change do not (messages) Using FGAJVCQ and FAAINVE Slowed things down (using Typespeed, Pauses)

FGAJVCQ

FAAINVE

Demo 1 From a FUPLOAD formatted file Show the file A word about naked line feeds

Demo 1 Goes Here Demonstration 1: FUPLoad formatted file

About Scripting Customized version of VBScript As easy to use as ASP or VBA Maintained with any text editor 51 custom interactive functions with Application: WaitForApp, SendKeys with Operator: MsgWindow, PromptBox with Itself: AddToLog, RunStatsUpdate 100 macros Keyboard macros (,, ) Mouse macros (, ) Control macros (, )

Maintaining Order and Pace Pause Waiting for a fixed interval WaitForPicture Waiting for the arrival of an icon or image WaitForCursor Waiting for the mouse pointer to return to normal WaitForText Waiting for a message to appear in a text area

Demo 2 From a FUPLOAD spreadsheet Show the file

Demo 2 goes here Demonstration 2: FUPLoad spreadsheet

Many Uses of SDE Journal entries, check requests, grant budgets Loading tables, mass maintenance Off-line data entry Alternative to manual input and programmatic interface Editing, parsing, sorting, converting formats

SDE supports COM (DLLs, ActiveX, OLE, Automation) Custom Data Entry Services Custom user interfaces (forms, file boxes) Edits, error handling Subtotalling, offsets COM Objects APEntryX (Invoices, Check Requests) JetEntryX (Journal Entries) Crosswalk (on-the-fly FOAPAL conversion, including indexing)

Demo 3 Check requests, single invoice, multi-line (Xerox) Show the file

Demo 3 goes here Demonstration 3: Invoices from Vendor Spreadsheet

Demo 4 Check request, multi-invoice, multi-line (Library... before) Show the file

Demo 4 Check request, multi-invoice, multi-line (Library... after) Show the file

Demo 4 goes here Demonstration 4: Invoices from Library System

Benefits of SDE Data Quality Untouched by human hands Data Speed Productivity Format flexibility and control Makes the machine do the work Once data has been keyed, it shouldnt be keyed again!

In Summary From its humble beginnings in the pre- Attachmate days, Scripted Data Entry has evolved over the years from a tool for special situations into an integral part of our operating strategy.

Open to the Floor Questions Comments

Temple University Paul Amrhein Director, Accounting Information Systems 1100 Wachman Hall 1803 North Broad Street Philadelphia, PA