1 IT Governance 2006 Strategy/Business Case Presentation CORRECTIONS & REHABILITATION DEPARTMENT

2 Business Case Summary CORRECTIONS & REHABILITATION DEPARTMENT 1. REPLACE MAINFRAME TERMINALS 2. INMATE VIDEO VISITATION 3. JAIL SECURITY INMATE TRACKING PILOT (Active RFID)

3 Business Case Summary CORRECTIONS & REHABILITATION DEPARTMENT All three of these business solutions have been recommended to the County Manager by his Joint Managerial Task Force composed of Police, Fire and Corrections

4 Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT 1.REPLACE MAINFRAME TERMINALS – Technology is obsolete (coax and 3274 controllers) and is no longer supported by IBM (after market parts are expensive) – Staff requires mainframe access for Objective Jail Classification, Incident Reporting and other critical systems – ETSD recommends replacement

5 Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT 1.REPLACE MAINFRAME TERMINALS (cont.) – Approximately 250 terminals at MWDC, TGKCC, T&TC and Boot Camp – Replace terminals with basic PC’s (mainframe, web mail,.pdf reader, intranets [CRNet and Metronet]) – Estimate $1,000 each for hardware, software and installation

6 Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT 1.REPLACE MAINFRAME TERMINALS (cont.) – Utilizes existing County infrastructure – Reduces support requirements at ETSD – If not done now, absolute costs will be higher (circuits, maintenance, replacement)

7 Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT 2.INMATE VIDEO VISITATION – Proven Correctional concept throughout US and Fl. – Safer for public and staff, improves security, reduces contraband (weapons, tools, drugs), allows extended visiting hours – Public remains outside facility (never enters jail) – Inmates remain in cell – Utilizes existing County infrastructure

8 Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT 2.INMATE VIDEO VISITATION (cont.) – Potential usage by PD’s and other Attys – Staff savings from reduced inmate movement – Plan 1 station per 15 inmates = 500 stations Plan 300 visitor stations Estimate $3,500 per unit Total = $2,800,000 Project two years for deployment County- wide

9 Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT 2.INMATE VIDEO VISITATION (cont.)

10 Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT 3.JAIL SECURITY INMATE TRACKING PILOT – Requires securely attaching uniquely coded wrist band to inmate’s wrist and a personal safety device to officer’s belt. – Increases internal and Public Safety – Increases level of control by automating tasks and saving results – Increases efficiency

11 Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT 3.JAIL SECURITY INMATE TRACKING PILOT (cont.) – Problem: Tracking inmates Documenting that tracking – Provides data input for data management system – Utilizes existing County infrastructure (LAN and WAN) – Requesting $125,000 for WDC (smaller facility)

12 Business Case Definition CORRECTIONS & REHABILITATION DEPARTMENT 3.JAIL SECURITY INMATE TRACKING PILOT (cont.) – Uses active Radio Frequency Identification – Estimated pilot costs at WDC include inmate wrist-band units, personal safety devices, receiver nodes (access points), local server software – Utilizes existing County infrastructure (LAN and WAN)

13 Business Case Recap CORRECTIONS & REHABILITATION DEPARTMENT 1.REPLACE MAINFRAME TERMINALS -- $250,000 2.INMATE VIDEO VISITATION -- $2,800,000 (2 yrs) 3.JAIL SECURITY INMATE TRACKING PILOT -- $125,000