Presenter(s): Date: Work Plan 2012 F O R M I S Development of Management Information System for Forestry Sector November 11, 2011 Tapio Leppänen Chief Technical Adviser FORMIS

Where are we now? F O R M I S | Development of Management Information System for Forestry Sector2 WE ARE HERE with 3 pilot provinces A modern MIS for forestry sector Office Staff Approved plan March 2010 Information need Information architechture Selected sub-systems July 2010 FORMIS platform FORMIS portal Forest resource database system Performance reporting system Datasets collected and converted IT infrastructure IT competence Information sharing mechanisms Information standards

Introduction to FORMIS Work Plan 2012 This is the work plan for the 3rd and final year of FORMIS project Work plan incorporates mid-term review recommendations, including the harmonisation of the completion date to October 5, 2012 Changes compared to overall work plan: – Extending of Finland direct funding from April 30 until October 5, 2012 (separate presentation) – More detailed activites because information systems to be developed have been selected – Resheduling some activities F O R M I S | Development of Management Information System for Forestry Sector3

FORMIS Objective and Results 1.Procedures, standards and mechanisms to share information between forestry agencies 2.Operational reporting systems provide accurate and adequate information 3.Strengthen capacity for information management and collection 4.Infrastructure upgraded or newly established 5.Strenthened capacity in MARD (FSSP, TFF) for monitoring VFDS implementation F O R M I S | Development of Management Information System for Forestry Sector4 FORMIS RESULTS FORMIS OBJECTIVE To build a modern forest information system from central to local level, in order to provide accurate information for decision making

Result 1: Procedures, standards and mechanisms to share information Matadata catalogue (functionality in FORMIS) Draft regulation on sharing forest resource data within MARD Information standard for a reporting system XML schema for sharing selected datasets (specification of content and structure of information to be transferred) Recommendation for sharing forest resource data between MARD and MONRE Photo: stakeholder consultation workshop on information standards in Halong City, December 2010 F O R M I S | Development of Management Information System for Forestry Sector5

Result 2: Operational Reporting Systems Provide Accurate and Adequate Information F O R M I S | Development of Management Information System for Forestry Sector6 Implementing forest resource database & forest reporting system in pilot provinces Web-application for forest resource inventory (commune level) Integrating FPD information systems Implementing eOffice at VNFOREST Experimenting new datacollection methods (remote sensing, mobile device) Portal user interphase and content Photo: Experimenting with improved datacollection methods and developing FRI web-application. Preparations for commune-based forest inventory, Quang Ninh, 2011.

Result 3: Strengthened Capacity for Information Management Training courses In total 13 training topics identified, such as: – Mobile solution – eCognition – GPS data entry – Quantum GIS – LAN, WAN – Forest resource inventory application F O R M I S | Development of Management Information System for Forestry Sector7 Photo: training course in Network Administration, Hanoi, 2010

Identifying roles, responsibilities and competence to maintain FORMIS FORMIS risk assessment and mitigation F O R M I S | Development of Management Information System for Forestry Sector8 FORMIS information system architecture Result 3: Strengthened Capacity for Information Management Institutional capacity

Result 4: IT Infrastructure Managing supply and installation of IT hardware and sotware Photo: administering FORMIS serves at PMU Office, Hanoi F O R M I S | Development of Management Information System for Forestry Sector9

Result 5: Strengthened Capacity in MARD (FSSP, TFF) for Monitoring VFDS Implementation VFDS=VIETNAM FOREST DEVELOPMENT STRATEGY Complete integration of FOMIS and FORMIS Revise indicators F O R M I S | Development of Management Information System for Forestry Sector10 Photo: Forest sector progress report 2010.

Expertise Required Long-term experts Chief Technical Adviser, international Technical Adviser, international ICT Expert, Vietnamese GIS Expert, Vietnamese System Design Expert, Vietnamese Forestry Expert, Vietnamese Short-term experts ICT, Expert, International Inventory Software Development, international Remote Sensing, international Forestry Expert, international and national Forest communication, Vietnamese Experts on Special Surveys, Vietnamese F O R M I S | Development of Management Information System for Forestry Sector11

Support Staff Required Project Management Unit National Project Coordinator IT Officer Financial Manager/Accountant (TFF funding) Office Manager/Accountant (direct Finland funding) Office Manager Interpreter/secretary Administrative Assistant Provincial Project Management Units (Quang Ninh, Thanh Hoa, Thua Thien Hue) Coordinator Accountant Administrator Provincial Technical Officer F O R M I S | Development of Management Information System for Forestry Sector12

Budget 2012 F O R M I S | Development of Management Information System for Forestry Sector13 items Budget FINTFFCounterpartTOTAL Fees, salaries and related costs402,312115, ,412 Travel Cost79,85139,8544,900124,605 Media, Communication & Technical Support 21,80011,20016,05049,050 Training / Workshops/ Meetings 239,825 Procurement: Office Equipment6,6302,250 8,880 IT Infrastructure 9,000 Operating Costs19,5427,41299,760126,714 Contracts: System Development Services62,500 Evaluation and Auditing32,00027,000 59,000 Data collection (special surveys)40,000 Other costs16,940 TOTAL641,575491,641120,7101,253,926

F O R M I S Development of Management Information System for Forestry Sector F O R M I S | Development of Management Information System for Forestry Sector14 Supported by: Implementing Agency: Lead consultant:In consortium with: