Federal Student Aid Assessments Holly Langer-Evans and Michael Cagle

Session Objectives The new Federal Student Aid Assessments How the Assessments can assist with financial aid operations, audits and program reviews How to navigate the Assessments How a school can use the Assessments to resolve Title IV deficiencies and improve its policies and procedures manual A Team Building Tool To Demonstrate:

What are the Federal Student Aid Assessments Prevent non-compliance Identify compliance issues Establish management enhancements to correct problems Tools to:

Why use the Federal Student Aid Assessments? Ensure compliance Prepare for an Audit Prepare for a program review Correct deficiencies and to ensure findings do not recur Develop or update policies and procedures manual Train new staff

IFAP Where to find the Federal Student Aid Assessments

School Portal Student Aid4schools.ed.gov Where to find the Federal Student Aid Assessments

The Redesign of the Assessments HERA New Look and Feel Introduce the New Policy and Procedure Assessment

The Federal Student Aid Assessments – Re-Design

Why would you use the Federal Student Aid Assessments?

Policies & Procedures Assessment Policies and Procedures At A Glance Minimum Requirements Regulations Activities

Potential Audit Findings 1.Satisfactory Academic Progress Policy Not Adequately Developed / Impaired Administrative Capability 2.Verification Incomplete 3.Title IV Accounts Not Reconciled

Finding 1: SAP Policy Not Adequately Developed / Impaired Administrative Capability Review SAP Assessment – Students Policies and Procedures Assessment SAP At a Glance Activity 1 and Activity 2 Learn to Navigate the Assessments Instructor Demonstration

Finding 1: SAP Policy Not Adequately Developed / Impaired Administrative Capability File Review Activities SAP Activity 1: SAP Not Met File Review Worksheet SAP Activity 2: SAP Met File Review WorksheetSAP Activity 1: SAP Not Met File Review Worksheet SAP Activity 2: SAP Met File Review Worksheet

Learn to Navigate the Assessments Instructor Demonstration Finding: 2 – Verification Incomplete Review Verification Assessment - Students Policies and Procedures Activity 4: Resolving Conflicting Data Activity 5: Professional Judgment Verification Comparison Charts

Learn to Navigate the Assessments Instructor Demonstration Finding: 3 – Title IV Accounts Not Reconciled Select Managing Funds – Fiscal Management Select Activity 1 – Reconciliation Worksheets Review Year End and Monthly Worksheet

Management Enhancement Identify compliance issues Assign the issue for correction Design a Corrective Action Plan An Action Plan To:

Effective Practices Innovation – Effective Practices Opportunity to review a successful practice reported by one of your colleagues Opportunity to report a successful practice to the Department.

Importance of Team Building “It’s a fact that people working as a team can achieve better results than individuals working alone.”

Team Activity When I say go, list 10 body parts that have only 3 letters in them. You can’t use slang.

Answer Key LipJaw Hip Rib GumLeg EarArm EyeToe

Use the Team Building Tool

Summary If we can find it – so can you Use the Assessments to fix problems before they are identified through an audit or a program review Team Approach to the assessments is critical Use the Management Enhancement as a corrective action plan and track progress

Questions