D ISTRICT T EST C OORDINATORS T RAINING (R EQUIRED FOR DTC S )

DTC T RAINING Big Picture Objectives  Create an accurate snapshot of the achievement of Oregon’s students  Understand state and federal policies so that you can help build effective district and school procedures  Close Oregon’s achievement gap

P OLICY C ONTACTS Derek Brown, Manager of Essential Skills o Essential Skills Implementation o (503) Holly Carter, Assessment Policy Analyst o Test Security and Administration Policies o (503) Kevin Hamler-Dupras, Manager of Reporting o Accountability and Reporting o (503) Beth LaDuca, NAEP State Coordinator o Brad Lenhardt, Extended Assessment Specialist o Accommodations o Alternate Assessment o (503) Kathleen Vanderwall, Manager of Test Design o Test Development o (503) Test Improprieties o (503) Regional ESD Helpdesks: assessmenthelp

 ODE will provide information through DTC listserv and Regional ESD helpdesks  Regional ESDs are the best source for assessment support  For questions and training, the state has been divided into three regions: Willamette ESD, Douglas ESD, and InterMountain ESD  Regional ESD contact information online DTC T RAINING Regional Support Structure

DTC T RAINING  Understand the unique role and responsibilities of the district test coordinator  Effectively train school test coordinators and test administrators  Learn about additional resources and tools Training Objectives

 Organized into short modules  Designed to be delivered to district and school staff  Do’s, Don’ts, and Promising Practices  Acorns for storage  Clear objectives and questions for discussion DTC T RAINING Training Format

DTC Training Today’s training will cover the following modules Module 1: DTC Training Module 2: STC Training* Module 3: TA Training*† Module 4: Accommodations*† Module 5: Test Security*† Module 6: OAKS Online*† Module 7: ELPA*† Module 8: Writing*† Module 9: TIDE Module 10: Online Reports Module 11: Essential Skills * Required for local STC training † Required for local TA training Training Overview

DTC T RAINING  Test administration and security training  Coordinate access to OAKS System and testing data  Coordinate student testing options  Coordinate testing logistics  Investigate and report any test improprieties to ODE Your Role

Training and Enforcing Test Administration Policies Ensure that all STCs and TAs:  Receive annual training  Read and understand the Test Administration Manual  Sign assurance of test security form Roles and Responsibilities DTC T RAINING

Training and Enforcing Test Administration Policies (cont’d)  Disseminate ODE-issued testing updates and alerts to district staff involved in state testing  Respond to questions from the schools using Regional Assessment support partners when necessary DTC T RAINING Roles and Responsibilities (cont’d)

Plan test administration with school test coordinators  Ensure schools have procedures in place to appropriately test each student  Collect and supervise any school-imposed test windows  Support schools selected for NAEP in planning for assessment day DTC T RAINING Roles and Responsibilities (cont’d)

Order Paper-Based Writing Tests  Order pre-coded tests for eligible 11 th and 12 th grade students through TIDE  Order Windows  Winter order window: 10/19 – 12/10  Spring order window: 1/25 – 3/15  Order Files  Upload order for multiple students Required: SSID and DOB Optional: teacher name and class period  Order for single students via student details  Blank overage booklets for enrollment fluctuation only 12 DTC T RAINING Roles and Responsibilities (cont’d)

 Authorize restricted resources for individual students  DSAs or DTSAs must authorize in TIDE prior to testing  Must be done for individual students only  For students on IEPs or 504 Plans, the student’s plan must indicate the student needs the restricted resource  For students not on an IEP or 504 Plan, the decision must be based on individual student need and documented by the district  Investigate and report all test improprieties to ODE DTC T RAINING Roles and Responsibilities (cont’d)

Do’s  DTCs must ensure that all school test coordinators and test administrators receive training.  DTCs must incorporate ODE-provided modules when training STCs and TAs at the local level.  DTCs may go beyond the ODE-provided training modules when conducting local training.  DTCs may use Promising Testing Practices found online as an additional training resource. DTC T RAINING Do’s and Don’ts

Do’s (cont’d)  Do ensure that paper-based Writing tests are shipped by the deadline identified in the Test Schedule. Only tests shipped by the shipping deadline will be scored.  Do report test improprieties within 1 business day of becoming aware of any. DTC T RAINING Do’s and Don’ts (cont’d)

Don’ts  DTCs must not forget test administrators who:  Administer the Extended Assessment, the Kindergarten Assessment, or OAKS through the Braille Interface  Are substitute teachers or who are employed in private and public programs that are serving students from their district. DTC T RAINING Do’s and Don’ts (cont’d)

 DTC leads a training session using ODE-provided training modules that includes a discussion of policies found in the Test Administration Manual and allows participants to ask questions.  DTC coordinates with Title III and SpEd Coordinators to identify all staff who need training (including OAKS Online, ELPA, Writing, Braille, Kindergarten, and Extended tests) DTC T RAINING Promising Practices  DTC tracks which staff have received training and signed an Assurance Form (including substitutes) and only gives access to the OAKS System for those staff

 DTC develops a plan to provide “make-up” training to new hires or substitutes who will be involved in test administration.  DTC coordinates with STCs to provide mini refresher trainings before the start of each testing window. DTC T RAINING Promising Practices (cont’d)

 DTC duties cover both training and logistical aspects of testing  DTCs are the gate keepers:  Track which teachers get training  Don’t forget substitutes and new hires!  Track which test formats students access  Training resources are available:  Training modules  Promising Practices  Best Practices Guide  Regional ESDs DTC T RAINING In a Nutshell

 ODE staff contact information:  Assessment and Accountability webpage:  Regional ESD Helpdesk contact information:  Test Administration Manual and Best Practices Guide:  Accommodations Manual and Webpage:  Training Modules:  Promising Practices:  Test Security Forms: DTC T RAINING Online Resources

 What resources are available to help ensure valid and secure test administration?  Why is test security so important?  How can we learn more promising practices? DTC T RAINING Acorns for Storage