. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–1 TAE40110 Certificate IV in Training and Assessment

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–2 TAETAS401A Maintain Training and Assessment Information 1.Provide initial and ongoing information and advice on training and assessment services 2.Complete training and assessment records 3.Complete reporting requirements

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–3 AQTF Standard 3.4 ‘The RTO must manage records to ensure their accuracy and integrity’

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–4 Information kits for learners Promotional flyers or brochures Enrolment form Fee schedule General information: –Units of competency –Delivery method –Assessment methods –Time frames –Complaint procedures –RPL procedures.

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–5 Information for stakeholders Nature and expected outcome of the learning program Resources and facilities available Learner details Room and equipment set up required Personnel requirements Compliance issues.

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–6 Induction session for learners Detailed course information Format for training Expected outcomes Housekeeping rules Expectations of students Expectations of RTO Assessment issues Appeals process.

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–7 RTO documentation RTO documentation includes: Enrolment forms Handbooks Policy and procedure documents Assessment documentation Certification records.

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–8 Assessment information Context Benchmarks Instructions to learners Evidence requirements Conditions of assessment Materials and resources available Reasonable adjustment Decision making rules.

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–9 Assessment register Unit BSBPRO301A BSBCUS301A BSBIND301A BSBDIV301A and so on… Issue Qualification? Trainer Signature Date Certificate Nr. Date issued Student name Jane DoughCCCCCYesL. Perlitz 12/07/2010AC /07/2010 Garry MarshallCCCCCYesL. Perlitz 12/07/2010AC /07/2010 Alison DunnC CCCNoL. Perlitz Freda MooreCCCCCYesL. Perlitz 12/07/2010AC /07/2010 Daniel JamisonCCCCCYesL. Perlitz 12/07/2010AC /07/2010 Note: 1 Assessment for Alison Dunn missing. Alison has been advised that this needs to be submitted by the end of the week

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–10 Records management systems learner details class details timetable information lesson plans assessment information notes on learner performance fees to be paid reasonable adjustments attendance records LL & N requirements details of certificates or statements issued legal or contractual agreements. Information must be kept regarding:

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–11 Issuing qualifications Use correct certification form. Enter critical details: –Learner name (spelled correctly) –Name of qualification –Qualification code –RTO provider number –Credential number –Date –Signature of RTO authorised signatory.

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–12 Retaining learner records Securing hard copy files: Electronic storage –Computer disk –Flash drive –External hard drive –Online storage. Ensure only authorised persons have access. When necessary, dispose of records in a secure and confidential manner.

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–13 Completing the documentation process Reporting to authorities provides: a full understanding of the nature of VET in Australia foundations for policy decisions data on the success and impact of government funded training programs guidelines for future decisions.

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–14 AVETMISS AVETMISS is the standard to ensure that accurate and consistent information is captured for the State Authorities. It provides information on learner details and allows them to compare and analyse training systems at all levels. AVETMISS data must be submitted annually (at a minimum).

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–15 Other reporting requirements: Quality Indicators VET in Schools International students

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–16 Getting approval Before issuing certificates, check that: all units have been successfully completed trainers have signed off on all learner assessments data in record management system has been entered correctly.

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–17 Quality management systems (QMS) Should include: policy, procedure and process documents version control document register staff PD records full suite of assessment tools validation and moderation records RPL procedures.

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–18 Areas of concern Inaccurate or inconsistent record keeping Lost information or records Not meeting reporting time frames OHS issues.

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–19 AQTF 2010 conditions 1.Governance 2.Interaction with registering body 3.Compliance with legislation 4.Insurance 5.Financial management 6.Certification and issuing of qualifications and statements of attainment 7.Recognition of qualifications issued by other RTOs 8.Accuracy and integrity of marketing 9.Transition to training packages/expiry of accredited courses

. Copyright  2011 McGraw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4–20 AQTF 2010 standards 1.The RTO provides quality training and assessment across all of its operations 2.The RTO adheres to principles of access and equity and maximises outcomes for its clients 3.Management systems are responsive to the needs of clients, staff and stakeholders and the environment in which the RTO operates.