Created 09/01/2006 Revised 6/1/2010 Office of Information, Technology and Accountability 1 Microsoft Access – Advanced

Office of Information, Technology and Accountability 2 Created 09/01/2006 Revised 6/1/2010 While Waiting Create a database in Microsoft Access Create Three Tables  With one field in common like employee id number Download SPSEmployees Access database from the SPS technology resources webpage ces.asp ces.asp

Office of Information, Technology and Accountability 3 Created 09/01/2006 Revised 6/1/ Created Revised 9/19/2015 Nine Elements of Digital Citizenship Student Learning and Academic Performance 1. Digital Access: full electronic participation in society 2. Digital Literacy: the process of teaching and learning about technology and the use of technology 3. Digital Communication: electronic exchange of information School Environment and Student Behavior 4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world 5. Digital Etiquette: electronic standards of conduct or procedure 6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world Student Life Outside the School Environment 7. Digital Commerce: electronic buying and selling of goods 8. Digital Health and Wellness: physical and psychological well-being 9. Digital Law: rights and restrictions

Office of Information, Technology and Accountability 4 Created 09/01/2006 Revised 6/1/ Created Revised 9/19/2015 Digital Citizenship Links spx spx

Office of Information, Technology and Accountability 5 Created 09/01/2006 Revised 6/1/2010 Standards Addressed Standard 1. Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.

Office of Information, Technology and Accountability 6 Created 09/01/2006 Revised 6/1/2010 Advanced Access By the end of this session you will know and be able to:  Create a Relational Database  Perform Complex Queries  Create Report – Mailing Labels

Office of Information, Technology and Accountability 7 Created 09/01/2006 Revised 6/1/2010 You Will Demonstrate This By ~ Creating two Queries  Use Criteria and Parameters to extract data Creating two Reports  Mailing Labels of employees  Teachers, building location, certification

Office of Information, Technology and Accountability 8 Created 09/01/2006 Revised 6/1/2010 Making Tables Relational

Office of Information, Technology and Accountability 9 Created 09/01/2006 Revised 6/1/2010 When you create a new table you can link it to a field in another table.

Office of Information, Technology and Accountability 10 Created 09/01/2006 Revised 6/1/2010 Name Field and link up to other tables through the Lookup Wizard

Office of Information, Technology and Accountability 11 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 12 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 13 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 14 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 15 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 16 Created 09/01/2006 Revised 6/1/2010 Creating a Complex Query using Tables, Queries, and Parameters

Office of Information, Technology and Accountability 17 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 18 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 19 Created 09/01/2006 Revised 6/1/2010 Use parameters with wildcards In the Criteria cell for the fields you can use a parameter value to query by. Type an expression to prompt the user for one or more characters or a word to search for, and then the program will find records that begin with or contain the characters or the word the user specifies. This is done by creating a parameter query that uses the LIKE operator and the wildcard symbol (*). For example, the following statement provides a prompt to search by “Name of School”  Like "*" & [Name of School?] & "*“

Office of Information, Technology and Accountability 20 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 21 Created 09/01/2006 Revised 6/1/2010 Creating a Mailing Labels Report

Office of Information, Technology and Accountability 22 Created 09/01/2006 Revised 6/1/2010 Creating a Mailing Labels Report 1.Make sure Table TblEmpPersonalInfo is selected 2.Click Create Tab 3.Click Labels

Office of Information, Technology and Accountability 23 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 24 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 25 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 26 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 27 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 28 Created 09/01/2006 Revised 6/1/2010 Creating a Report using the Report Wizard

Office of Information, Technology and Accountability 29 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 30 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 31 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 32 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 33 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 34 Created 09/01/2006 Revised 6/1/2010

Office of Information, Technology and Accountability 35 Created 09/01/2006 Revised 6/1/2010 Your Turn Using the SPS Employees database Create two Queries  Use Criteria and Parameters to extract data Create two Reports  Mailing Labels of employees  Teachers, building location, certification

Office of Information, Technology and Accountability 36 Created 09/01/2006 Revised 6/1/2010 Rubric CATEGORY4321 Content Two reports are clear and contain appropriate data fields for mailing labels and teacher information. Two reports are clear however all information is not relevant. One report of the mailing labels is created. Reports were not created to contain any of the information indicated to develop appropriate data forms. Mechanics Fields are logically sequenced. Data is created correctly in order to create relationships between tables Fields are logically sequenced however some data is missing and therefore cannot establish relationship between tables. Fields are no logically sequenced and some data is missing which does not allow for relationship between tables to occur There are limited number of fields and no relationship between tables. Effectiveness Database includes all materials needed to gain a comfortable understanding of the topic. Database includes most material needed to gain a comfortable understanding of the material but is lacing one or two key elements. It is an adequate database Database is missing more than two key elements. It would make an incomplete database. Project is lacking several key elements and has inaccuracies that make it a poor database.

Office of Information, Technology and Accountability 37 Created 09/01/2006 Revised 6/1/ Created Revised 9/19/2015 Resources ISTE Publications, Digital Citizenship in Schools by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No: