Academic Regulations governing all programmes offered by the University may be accessed at Curriculum design and development: UCD Teaching and Learning provides resources and support for curriculum development and design (see Who approves changes to an existing programme? Some programme changes must be approved by the relevant University Board while other programme changes may be made within Schools in consultation with or with the approval of the relevant Programme/Graduate Board. You may contact at any point for clarification and advice. Timelines for University Board approval: For undergraduate programmes, in order to meet CAO deadlines, it is necessary for certain programme change proposals to be submitted at least 18 months prior to the implementation of such changes to these programmes (e.g. change to entry requirements). In a given academic session, there are four submission dates (cycles) for programme change proposals, two in the autumn semester and two in the spring semester – see information here for further details. Support in making your changes – Where you would like to make changes to an existing programme, information and support, including information on whether your proposed change needs University Board approval, is available on slides 2/3. For further advice, please University Board Approval – In the first instance your proposal, as per the completed Form B, must be reviewed and approved by your Programme/Graduate Board. Where your proposal also needs University Board approval, your Programme/Graduate Board will submit your proposal to Academic Secretariat for consideration by the University Undergraduate Programmes Board (UUPB) and/or University Graduate Programmes Board (UGPB). For information on submission dates and the approval process please click here or contact Communicating University Board Decisions – UUPB/UGPB decisions are posted on the relevant Connect group and the UUPB/UGPB websites by Academic Secretariat. Where UUPB/UGPB raises queries regarding a proposal or where a proposal is not approved, Academic Secretariat will contact the relevant Programme Board following the meeting. UUPBUGPB Implementing your changes – Changes to existing programmes where the change required UUPB/UGPB approval can only be implemented when the proposal has been formally approved by UUPB/UGPB. Administrative Services is responsible for implementing changes on the system and where you have any queries in relation to this please contact your Programme School Liaison (PSL). Contact information for the PSLs can be found at I would like to make programme changes 2. Who approves? NOTE: this depends on the nature of the change (see slides 2/3) 3. Local Approval Relevant Programme/ Graduate Board 4. University Approval (UUPB/UGPB) NOTE: Submit to Academic Secretariat by the deadline 5. Communicating University Committee decisions 6. Implementing your changes on the system Programme Development, Approval & Review Framework (PDARF) I want to make changes to an existing programme... Academic Secretariat UCD Registry Need help? Contact CONTENTS Slide 1 – Overview Slide 2 – Changes that require University Board approval Slide 3 – Changes that do not require University Board approval

The following changes must be approved by the University Undergraduate Programmes Board (UUPB) or the University Graduate Programmes Board (UGPB) before they can be implemented. ۰ Change in title to programme, major or minor ۰ Change in total overall credits for programme, major or stage* ۰ Change in total elective credits (undergraduate only)* ۰ Change to progression requirements or transfer arrangements* ۰ Change to calculation of Honours for degree award* ۰ Change to entry and/or admission requirements (including Garda Vetting, Health Screening, Fitness to Practice) ۰ Modularisation of existing programme/stage of a programme ۰ Newly created stage(s) of a programme ۰ Development of an exit/entry programme for an existing approved programme (e.g. Graduate Diploma to / from existing Masters Degree) ۰ Change in governance of programme (between Programme Boards or Graduate Boards) ۰ Discontinuation of programme, major or minor ۰ Introduction of inter-institutional exchange or collaboration into existing programme †UUPBUGPB FORMS AND FURTHER INFORMATION Form B: Programme Change Proposal ۰ If your proposed change is listed above, you will need to complete Form B (see link below). You may contact at any point for clarification and advice. Useful links ۰ Form B: Programme Change Proposal Form B: Programme Change Proposal ۰ Appendix B.1: Financial Impact & Academic Structure Appendix B.1: Financial Impact & Academic Structure ۰ Appendix A.4: Collaborative Programme Supplement Appendix A.4: Collaborative Programme Supplement ۰ Form C.2: Programme Derogation Request Form C.2: Programme Derogation Request ۰ Academic Regulations Academic Regulations ۰ Online User’s Guide to General Regulations Online User’s Guide to General Regulations FOCUS ON: WHEN A CHANGE IS ALSO A DEROGATION Derogation approval for a programme change ۰ In certain circumstances, changes in total overall credits for programme, major or stage, change in total overall elective credits (undergraduate only), change to progression requirements or transfer arrangements or change to calculation of Honours for degree award may require approval as a derogation from Academic Regulations. ۰ Further information on derogations can be obtained from Academic Secretariat and the application form for programme derogation approval is Form C.2: Programme Derogation Academic Secretariat UCD Registry Programme Development, Approval & Review Framework (PDARF) Changes to an existing programme that require University Board approval Need help? Contact * These programme changes may require a request for derogation from the Academic Regulations. Please ensure you are familiar with the type of derogations that may be applicable to these programme changes. Information on derogations is available at † In instances where an inter-institutional exchange or collaboration is being introduced to an existing programme, Appendix A.4: Collaborative Programme Supplement (available at must also be completed and submitted together with Form B. In instances where the proposed programme change includes 1/ an increase/decrease in projected student numbers/fee rate/total fee income, 2/ additional teaching resources, 3/ additional support resources (e.g. additional space and particular teaching requirements including lecture theatre, clinical rooms, lab space, library space and holdings (including the purchase of new e-journals, etc.)), Appendix B.1: Financial Impact & Academic Structure must also be completed and is available at the link below.

There are a number of changes to programmes, majors, minors and modules that do not require approval by the University Undergraduate Programmes Board (UUPB) or the University Graduate Programmes Board (UGPB) before they can be implemented. Such changes, which may be undertaken within Schools in consultation with the relevant Programme/Graduate Board, include the following: Module Changes: ۰ Creation of new modules ۰ Change in titles for existing modules ۰ De-activating modules Programme Structure changes: ۰ Replacement of modules ۰ Change in ratio of core:option ۰ Change in descriptive text informing students about module choices ۰ Introduction of full-time or part-time option for existing programme, or online delivery of programme (i.e. change in mode of delivery) ۰ Creation of a stream (or streams) within a major (i.e. structuring optional module choices) UUPBUGPB FOCUS ON: PROGRAMME REPORTS TO THE DEPARTMENT OF EDUCATION AND SCIENCE On an annual basis, UCD must report its programme offerings to the Department of Education and Science. Academic Secretariat is responsible for communicating this information to the Department. While the introduction of full-time or part-time options for existing programmes, or change in the mode of delivery, do not need University Board approval, all such changes must be communicated to Academic Secretariat to ensure the accuracy of this report (it is important to note that this report informs decisions around student visas). This information is normally communicated by your Programme School Liaison to Academic Secretariat. Academic Secretariat UCD Registry Programme Development, Approval & Review Framework (PDARF) Changes to an existing programme that do not require University Board approval WHO CAN MAKE MY CHANGES ON THE SYSTEM? Programme School Liaisons These changes may be made via the Curriculum Management System, and in consultation with the relevant Programme and School Liaison (PSL) within Administrative Services. Contact information for the PSLs can be found at the link below. Useful links ۰ Academic RegulationsAcademic Regulations ۰ Online User’s Guide to General RegulationsOnline User’s Guide to General Regulations ۰ Curriculum Management SystemCurriculum Management System ۰ PSL contact pagePSL contact page ۰ Administrative ServicesAdministrative Services Need help? Contact