Application of Project Management Knowledge and Methodologies in Japan June 25, 2011 Jin Sasaki, PMP Chairman of International Relations Committee, PMIJ (

2 Table of Contents Introduction Introduction Outlines of PMI Japan Outlines of PMI Japan Status of Application of PM in Japan Status of Application of PM in Japan Function of PMO: A Case Function of PMO: A Case Summary Summary

3 Self Introduction Chairman of International Relations Committee of PMI Japan (100% Volunteer) Chairman of International Relations Committee of PMI Japan (100% Volunteer) Senior Consultant at “Mitsubishi Research Institute, Inc.” Senior Consultant at “Mitsubishi Research Institute, Inc.” A Specialist of Public Private Partnerships (PPP) (Experience in about 10 countries) A Specialist of Public Private Partnerships (PPP) (Experience in about 10 countries) Currently Working on JABODETABEK Master Plan Development Study Project Currently Working on JABODETABEK Master Plan Development Study Project Academic Background of Law and Finance Academic Background of Law and Finance Lecturer at Chuo University, teaching Infrastructure Project Financing Lecturer at Chuo University, teaching Infrastructure Project Financing Around 5 Years experience in Indonesia Around 5 Years experience in Indonesia Married. One wife. Two kids Married. One wife. Two kids

4 1. Outline of PMI Japan

5 Objectives of PMIJ PMIJ function as contact in Japan for the outside world and contribute to improve Project Management and its function in Japan. PMIJ function as contact in Japan for the outside world and contribute to improve Project Management and its function in Japan. PMIJ aims an active organization for Japanese industrial world to carry out Project Management as well as a chapter function of PMI. PMIJ aims an active organization for Japanese industrial world to carry out Project Management as well as a chapter function of PMI. PMIJ aim to act to improve a public interest independently as a corporate body which has characteristics of NPO. PMIJ aim to act to improve a public interest independently as a corporate body which has characteristics of NPO. A, B, C ---

6 Members of PMIJ

7 PMBOK Seminar Program Mentor (I) Program Mentor (II) Program PMIJ Forum Project PM Tools Application Project Festa 2011 Project Post Disaster Recovery Supporting Project Translation and Publishing C. PMBOK C. Seminar C. Information and Publicity C. Stakeholder C. International Relations C. Education C. PM Glossary C. Human Resource Development SG PMO SG Junior PMer Development SG Organization and Activities PMIJ BoardPMIJ SecretariatPMI HQ Regional Services Committee Mission Committee Planning Committee Kansai Branch Implementation Committee PM Practice SG Medical PM SG IT Process SG Qualitative PM SG PM Creation SG BranchCommitteeProgramProject Corporate Sponsors IT FG Organization Maturity FG EVM FG Risk Management FG Portfolio/Program FG PMO FG Focus Group

8 2. Status of Application of PM

9 Increase of PMP Holders

10 Major Fields of Application ICT (e.g. Software Development) ICT (e.g. Software Development) Plant Engineering Plant Engineering Construction (Architecture, Civil Works) Construction (Architecture, Civil Works) Disaster Recovery Disaster Recovery There is a study which states that 25% of GRDP is produced from “Projects”. There is a study which states that 25% of GRDP is produced from “Projects”.

11 Transformation to PM

12 Tools Widely Used Project Plan (+ Project Charter) Project Plan (+ Project Charter) WBS (Work Break Down Structure) WBS (Work Break Down Structure) EVM (Earned Value Management) EVM (Earned Value Management) Outsourcing Templates Outsourcing Templates Scheduler + Communicator Scheduler + Communicator Software Software PMO PMO Bagus!

13 3. Function of PMO: A Case

14 Case of “X Research Company” Project 3 Project 2 Project 1 ProposalContractImplementationClosure PMO (Project Management Office) Proposal Preparation Supports Contract Check and Supports Monitoring and Troubles and disputes supports Project Accounting Supports Legal Div.Accounting Div.Business Promotion Div.Etc.

15 Points of PMO Early warning and Consultation Early warning and Consultation Transparent Project Transactions Transparent Project Transactions Accumulation of Data and Experience Accumulation of Data and Experience Standardization and Organizational Action Standardization and Organizational Action Corporate Governance and Corporate Governance and Internal Networking Internal Networking Sharing “Good Practice” Sharing “Good Practice”

16 4. Summary

17 Current PM Topics in Japan Widening Fields of Application of PM Widening Fields of Application of PM (e.g. Satellites, Medical Services) (e.g. Satellites, Medical Services) Introduction of PM in Public Sectors Introduction of PM in Public Sectors (e.g. ITC, PPP, Disaster Recovery) (e.g. ITC, PPP, Disaster Recovery) Globalization Globalization (e.g. Teaming, Outsourcing, Communication, Human Resources) (e.g. Teaming, Outsourcing, Communication, Human Resources) Expansions of PMO, Program Management and Portfolio Management Expansions of PMO, Program Management and Portfolio Management

18 Globalization and PM Project Management Knowledge Areas PMBOK 4th Edition Project Integration Management Project Scope Management Project Time Management Project Cost Management Project Quality Management Project Human Resource Mng’t Project Communication Mng’t Project Risk Management Project Procurement Mng’t

19 Post-Disaster Recovery Importance of “Integrated Approach” Importance of “Integrated Approach” Low Knowledge, Technique, Tools and Capacities of Local Government Officers Low Knowledge, Technique, Tools and Capacities of Local Government Officers Positive Contributions by NPO/NGOs Positive Contributions by NPO/NGOs Introduction of PM Mind and Methodologies Introduction of PM Mind and Methodologies Nuclear Power Plants ?? Nuclear Power Plants ?? Getting Lessons Learned Getting Lessons Learned Semangat Japan!

20 E N D Matur Nuwun.