1 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. by Mary Anne Poatsy, Keith Mulbery, Jason Davidson Chapter 10 Imports, Web Queries,

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1 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. by Mary Anne Poatsy, Keith Mulbery, Jason Davidson Chapter 10 Imports, Web Queries, and XML

Import data from external sources Create a Web query Manage connections Convert text to columns Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 2

Manipulate text with functions Use Flash Fill Understand XML syntax Import XML data into Excel Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 3

Importing—inserting external data into current application – Embedded files Edited in Excel Changes not reflected in source – Linked files Changes made in source Refresh required to update Excel data 4 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Most common imported file types: – Text files – Access database files Text files – Have.txt file extension – Contain characters: letters, numbers, and symbols – Data delimited by special characters 5 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

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10 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

11 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Linked data: – Data on a Web page or external database can change – Changes are not reflected in Excel – Connections should be periodically refreshed Click Refresh All in the Connections group Click the Refresh All arrow in the Connections group Right-click in a range of data and select Refresh 12 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

13 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Imported text may not be structured correctly 14 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Excel text functions: – CONCATENATE =CONCATENATE(text1,text2) 15 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Excel text functions: – PROPER =PROPER(text) – UPPER =UPPER(text) – LOWER =LOWER(text) 16 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Excel text functions: – SUBSTITUTE =SUBSTITUTE(text,old_text,new_text, instance_num) – TRIM =TRIM(text) – LEFT or RIGHT =LEFT(text,num_chars) or =RIGHT(text,Num_chars) – MID =MID(text,start_num,num_chars) 17 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

18 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Flash Fill – Enter data in 1 or 2 cells to establish a pattern – Excel completes the data entry – Can be used generate new columns

19 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

eXtensible Markup Language (XML) – Developed by World Wide Web Consortium (W3C) – Standardized file format for exchanging data across Applications Operating systems Hardware – Uses tags 20 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

21 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

22 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

23 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

External data imported into Excel – Embedded Changes made directly in Excel – Linked (connected) Changes in source are not reflected in Excel Data link must be refreshed Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 24

External data file sources – Text files Web queries CSV XML – Text functions Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 25

External data file sources – Access databases Tables Queries Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 26

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 27

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 28 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.