1 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric.

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1 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson Chapter 1 Introduction to Access

Understand database fundamentals Use an existing database Sort table data on one or multiple fields Create, modify, and remove filters Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 2

Know when to use Access or Excel to manage data Understand relational power Create a database Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 3

Microsoft Access is a database. Databases are used to store assortments of data. Organizations rely on databases for day to day operations. 4 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Objects are needed for the database to function Four commonly used objects – Table – Form – Query – Report Two less commonly used objects – Macro – Module 5 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

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Title Bar The Access Ribbon – File Tab – Home Tab – Create Tab – External Data Tab – Database Tools Tab Navigation Pane 8 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Datasheet View Design View 9 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

10 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

11 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Manage accurate information Edit Records Delete Records 12 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Microsoft Word, Excel and Power work from memory Microsoft Access works from storage 13 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

14 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

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Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 16

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 17 Multiple criteria Comparison Operators AND and OR conditions

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 18 Excel – Only one worksheet – Number data Access – Multiple related tables – Large amount of data

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 19 RDBMS Normalization Join Lines

20 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Protects integrity of data Prevents accidental deletion of data Improves data accuracy 21 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

22 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Browser-based application Others can access Requires a host server 23 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Specific to needs Create in Backstage view Data added in Datasheet view 24 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Saves time Helps user become familiar with database design Variety of templates available 25 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

26 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

A database is a collection of data There are many tools in Access Access is a relational database. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 27

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 28

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 29 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.