Microsoft Office 2007 Word Chapter 1 Creating and Editing a Word Document

Objectives Start and quit Word Describe the Word window Enter text in a document Check spelling and correct errors Open, save, and print a document Microsoft Office 2007: Introductory Concepts and Techniques2

Objectives Format text, paragraphs, and document elements Using Undo and Redo Insert and format pictures Change document properties Use Word’s Help Microsoft Office 2007: Introductory Concepts and Techniques3

Plan Ahead Choose the words for the text Determine where to save the flyer Identify how to format various elements of the text Find the appropriate graphical image Establish where to position and how to format the graphical image Determine whether the flyer needs a page border, and if so, its style and format Microsoft Office 2007: Introductory Concepts and Techniques4

Starting Word Click the Start button > All Programs > Microsoft Office > Microsoft Office Word 2007 If the Word window is not maximized, click the Maximize button Be sure Print Layout button is selected Microsoft Office 2007: Introductory Concepts and Techniques5

Word Window Microsoft Office 2007: Introductory Concepts and Techniques6

Entering Text Insertion point vs. Cursor Word wrap Backspace and Delete Show/Hide – displaying formatting marks Home, End, Page Up, Page Down, and arrow keys Microsoft Office 2007: Introductory Concepts and Techniques7

Checking Spelling and Grammar Check “as you type” – Right-click flagged words Spell check entire document – Review tab > Proofing group Microsoft Office 2007: Introductory Concepts and Techniques8

Saving a Document Office Button > Save or Save As Quick Access Toolbar > Save Save vs. Save As Save to hard drive, user directory, USB drive, etc. 3 Things to Know: – Location – Where to save document – File Name – What to name document – Save as type – What version Microsoft Office 2007: Introductory Concepts and Techniques9

Opening a Document Office Button > Open 3 Things to Know: – Location – Where was document saved – File Name – What is document name – Save as type – What version Microsoft Office 2007: Introductory Concepts and Techniques10

Printing a Document Office Button > Print, Quick Print, or Print Preview Microsoft Office 2007: Introductory Concepts and Techniques11

Formatting Documents Character formatting – individual letters, numbers, symbols, etc. Paragraph formatting – blocks of text Element formatting – headings, titles, etc. Styles gallery – Quickly apply multiple formatting changes Live Preview – View changes before finalizing choice Selecting text – Click and drag, Shift-click, Double-click, etc. Microsoft Office 2007: Introductory Concepts and Techniques12

Creating Lists Bulleted or Unordered Lists – Item preceded by a symbol or graphic ( , , , etc.) Numbered or Ordered Lists – Item preceded by a number or letter (1, 2, 3… A, B, C, etc.) Home tab > Paragraph group > Bullets or Numbering button Lists will update as information is added or deleted Microsoft Office 2007: Introductory Concepts and Techniques13

Undoing and Redoing an Action Quick Access Toolbar > Undo or Redo Undo (or Redo) one action at a time or multiple actions Microsoft Office 2007: Introductory Concepts and Techniques14

Changing Style Set, Theme Colors, & Fonts Home tab > Styles group > Change Styles button Change Style Set, Colors, and Fonts Style sets apply a set of formatting choices consistently throughout the document Direct formatting used to change items manually Microsoft Office 2007: Introductory Concepts and Techniques15

Inserting and Modifying a Picture Insert tab > Illustrations group > Picture button Picture Tools Format tab – Contextual tab – appears while picture is selected – Adjust group – Picture Styles group – Arrange group – Size group Microsoft Office 2007: Introductory Concepts and Techniques16

Resizing a Graphic Selected graphic displays sizing handles Click and drag sizing handles Click outside the graphic to deselect Microsoft Office 2007: Introductory Concepts and Techniques17

Zoom In and Zoom Out Zoom changes size on-screen only Print size remains the same Microsoft Office 2007: Introductory Concepts and Techniques18

Adding a Page Border Page Layout tab > Page Background group > Page Borders button Borders and Shading dialog box displays Microsoft Office 2007: Introductory Concepts and Techniques19

Paragraph Spacing Home tab > Paragraph group Line Spacing Spacing Before Spacing After Microsoft Office 2007: Introductory Concepts and Techniques20

Document Properties Office Button > Prepare > Properties Document Information Panel displays Modify various properties – Author, Title, Subject, etc. Document Properties > Advanced Properties Microsoft Office 2007: Introductory Concepts and Techniques21

Searching for Word Help Click the Microsoft Office Word Help button near the upper-right corner of the Word window to open the Word Help window Microsoft Office 2007: Introductory Concepts and Techniques22

Quitting Word Click the Close button on the right side of the title bar to quit Word You may be asked if you want to save your changes – answer appropriately Microsoft Office 2007: Introductory Concepts and Techniques23