COMPARABILITY Monday, November 19, 2012 Webinar Session Jackie Godbout Maine Department of Education This webinar will be recorded. Mute your line with *6; unmute with #6. Enter your name in the chat box at the lower right hand corner so we can have a participant list. Thank you, Jackie.

DUE DATE Use October 2012 student enrollment and teacher data. The report is due December 18, NCLB Clearinghouse Maine Department of Education 23 State House Station Augusta, ME 04333

REQUIREMENTS Section 1120A(c) of NCLB Act Circular A-133 Compliance Supplement for Single Audit—Auditors do ask to see the district’s Comparability Report

SECTION 1120A(c)… requires that a SAU uses its state and local resources in an equitable way to provide educational services in a Title IA school that is comparable to non-Title IA schools. If all schools are Title IA, then educational resources must be comparable among the Title IA schools.

SECTION 1120A(c)… Comparability must be met in order to receive Title I funds. If comparability is not met when calculations are performed, redistribution of resources must occur in order to continue to receive Title I funds.

COMPARABILITY REPORT Located at: parability/index.htm parability/index.htm – RTF/Word format – New last year, EXCEL document which does the calculations and comparability determination for Part II-IV Worksheets

DEFINITIONS Comparable Grade Span Group Size—Smaller, Larger, Exempt – Apply definitions to Part I Worksheet Full Time Equivalent (FTE) Instructional Staff – Apply definitions to Part II & III Worksheets Review Source Documentation Requirements

GRADE SPAN Part I Worksheet – Section A Refers to actual Grade Span of the school Part I Worksheet – Section B Looks to create comparable Grade Span groupings based on the grade span of the schools from Section A. Ex. K-3, K-5, K-2, 3-5, K-2, 6-8, 6-8, 9-12 Grade Span Groups = K-2 (3 schs), 3-5 (1 sch), K-5 (1 sch), 6-8 (2 schs), 9-12 (1 sch)

GROUP SIZE: SMALLER-LARGER- EXEMPT GROUPS A school is Exempt in this process if it has less than 100 students. A single school in a grade span is always classified as Smaller. Look at a specific grade span with multiple schools after eliminating any exempt schools. If the highest enrollment at one of the schools is twice the amount of the lowest enrollment, then you may designate one school as a Larger school and the other school as a Smaller school. If other schools exist in that grade span, you place them in the most appropriate group size. If the highest enrollment is not twice the lowest enrollment of the schools in a specific grade span, then the schools are classified as Smaller.

PART 1 WORKSHEET SECTION A List All Schools in the SAU NAME OF SCHOOLGRADE SPAN ENROLLMENTTITLE I PARTICIPATION Yes/No GROUP SIZE Larger, Smaller or Excluded Pink Elem SchoolK-2175YS Yellow Elem SchoolK-3132YS River Elem SchoolK-291YE Red Elem SchoolK-5485YS Green Elem School3-5404YS JB Adams Middle School YS TB Howard Middle School NL All Around High School NS

PART 1 WORKSHEET SECTION B Two Title IA schools in same Size Group and Grade Span -- Part IV Worksheet Number of Schools with More Than 100 Students Number of Schools with 100 or Fewer Students SmallerLarger Omit from Comparability Grade SpansTitle INon-Title ITitle INon-Title I A=Gr _K_ to Gr_2__ 2* 1 Gr K to 5 Gr 3 to B=Gr_6_ to Gr_8__ 1 1 C=Gr _9_ to Gr _12__ 1

PART 1 WORKSHEET SECTION B Part V Worksheet for K-2 GS Part II and III Worksheets for 6-8 GS Number of Schools with More Than 100 Students Number of Schools with 100 or Fewer Students SmallerLarger Omit from Comparability Grade Spans (GS)Title INon-Title ITitle INon-Title I A=Gr _K_ to Gr_2__ 2* 1 Gr K to 5 Gr 3 to B=Gr_6_ to Gr_8__ 11 C=Gr _9_ to Gr _12__ 1

Full Time Equivalent Determine the number of full-time instructional staff paid with state/local resources for each school. Prorate each part-time staff person for each school to the nearest tenth and add to full-time staff to determine the total FTE for all instructional staff for that school. You must use the same standard and definition of instructional staff and FTE across all schools. Time for stipend activities is not included in this FTE count.

INSTRUCTIONAL STAFF STAFF TO BE INCLUDED: Staff members who render direct and personal services that are in the nature of the teaching or the improvement of the teaching/learning situation in a school. The term includes principals, librarians, guidance, teachers including art, music, physical education, foreign language, etc. for a school. The term also includes educational technicians or other paraprofessional personnel including clerical personnel employed to assist instructional staff members in providing these services.

INSTRUCTIONAL STAFF STAFF EXCLUDED: DO NOT INCLUDE staff positions paid from federal funds such as Title IA or Class Size Reduction. Special education and ESL staff regardless of funding are not included. In addition, any staff person paid with local funding who is providing Title IA supplemental services to Title I identified students is not included in the instructional staff count.

PART 1 WORKSHEET SECTION B Part V Worksheet for K-2 GS Part II and III Worksheets for 6-8 GS Number of Schools with More Than 100 Students Number of Schools with 100 or Fewer Students SmallerLarger Omit from Comparability Grade Spans (GS)Title INon-Title ITitle INon-Title I A=Gr _K_ to Gr_2__ 2* 1 Gr K to 5 Gr 3 to B=Gr_6_ to Gr_8__ 11 C=Gr _9_ to Gr _12__ 1

Part II Worksheet—Non-Title I School Part II Worksheet: Non-Title I Participating School Data: (Use when a grade span has BOTH Title IA and Non-Title IA schools in the same grade span and size group). Grade Span:__6-8__ Size Group: (Check One) __X__Smaller Schools ____Larger Schools Name of Non- Title IA Schools Actual Grade Span Pupils Enrolled Oct. 1 FTE Staff Oct. 1 SalariesStaff/ Student Ratio [Col. (3) ÷ Col. (4)] Per Pupil Cost [Col. (5) ÷ Col. (3)] Col. 1Col. 2Col. 3Col. 4Col. 5Col. 6Col. 7 JB Adams MS $1,438, $2, Totals for Non-Title I Schools in this Grade Span and Size Group TOTALS $1,438,335 (6A)(7A) (6B)(7B) For (6B), multiply (6A) by 110% For (7B), multiply (7B) by 90%

Part III Worksheet – Title IA School Part III Worksheet: Title I Participating Schools: (Use when a grade span has BOTH Title IA and Non-Title IA schools in the same grade span and size group). Grade Span:__6-8_________ Size Group: (Check One) ___X_____Smaller Schools ________Larger Schools Name of Title IA Schools Actual Grade Span Pupils Enrolled Oct. 1 FTE Staff Oct. 1 SalariesStaff/ Student Ratio [Col. (3) ÷ Col. (4)] Per Pupil Cost [Col. (5) ÷ Col. (3)] Is The School Comparable? YES if [Col. 6 is less than (6B) or Col. 7 is more than (7B) ; NO if [ Col. 6 is more than (6B) or Col. 7 is less than (7B) Col. 1Col. 2Col. 3Col. 4Col. 5Col. 6Col. 7Col. 8 JB Adams Yes Copy results of (6B) and (7B) from Part II to (6B) and (7B) in Part III..  (6B)(7B) 18.17$2,669.08

SOURCE DOCUMENTATION STUDENT ENROLLMENT DOCUMENTION: Needed for all schools in Part I Worksheet Student enrollment summary count from a day in October 2012 from a school information system (SIS) would be sufficient; or Copy of district listing from the Oct. 30, 2012 EF-U- 534 Free & Reduce Lunch Report; or Copy of other student enrollment report/data from an official website.

SOURCE DOCUMENTATION STAFF LISTING DOCUMENTATION Needed only for those schools requiring calculations on a Part II-IV Worksheet If the staff listing shows all staff, cross out those allowable EXCLUDED staff, but identify them as Title I, Special Ed, ESL, etc. Ensure that counts and pertinent information are clearly identifiable. Each staff should be considered 1 FTE if not coded with a different FTE count. Don’t forget allowable Ed Tech and other instructional support staff.

FREQUENT ERRORS It is important to remember that the calculated result in block 6(B) on the Part II Worksheet needs to be carried forward to block 6(B) on the Part III Worksheet. Each Title I school’s staff/student ratio in column 6 on the Part III Worksheet is then compared to the number in block 6(B) to determine if comparability is met. Salaries in column(5) are necessary only if a school does not meet Comparability using Student/Staff Ratios. Missing Source Documentation from those SAUs with an * on the FY13 Comparability List.

Questions???? Opening for questions. Type question in the chat area or ask a verbal question by pressing #6 to unmute your line. If questions arise later, contact Jackie Godbout at