 Using Colleges and Universities as Event Venues Chuck Salem, President of Unique Venues Norma Charette, Director of Conference Sales for Campus Conference Solutions by Sodexo

Campus Venues Have Come A Long Way  Do you remember when…

Campus Venues Have Come A Long Way  Fast Forward…2014

The Trend  According to Meeting Professionals International’s (MPI) Future Watch … Over 20% of professional meeting and event planners are using non- traditional venues.

Why ?  Declining Budgets  Perception  Affordability  Distinctive

What makes us different?  Ambiance & Atmosphere  Built-in theme  Unwavering  Economic downturns and upturns don’t change us  We like it all…day, overnight, youth groups and adult groups  Technology  Built-in  Cost effective

What makes us different?  Business Model  Core Mission VS Auxiliary Mission  Pricing  Affordability  Wide range of rates  Value added experience  Service standards  One Stop Shop VS Decentralized

What makes us different?  Unique Contractual Items  Attrition Clauses  Deposits  Cancellations  Insurance Requirements  Limitations  Space Guarantees  Availability  Alcohol Usage  Catering Requirements

 We’ve got it all covered… GATHER BREAK BREAD PRAY PLAY SLEEP

 Meeting & Event Facilities  Worship Centers  Upscale Ballrooms  Traditional Classrooms  Smart Classrooms  Auditoriums and Amphitheaters  Student Unions  Performing Arts Centers  Outdoor Spaces  Stadiums and Arenas  Residence Hall Spaces Gather

 Dining  Residential Restaurants  Aka…dining halls  Food Courts  National and local brands  Specialty Restaurants  Catering Break Bread

 Chapels  Introspective Areas  Residence Hall Spaces Pray

 Onsite Ropes Courses  Campus Recreation Centers  Swimming Pools  Hiking Trails  Art Outlets  On-Campus Museums  Game Rooms  Playing Fields and Courts Play

 Traditional Residence Halls  Residence Hall Suites  Apartment Style Suites  Private Residence Halls  Townhouses  Hotel Style Rooms  Hotels  Guest Homes Sleep

Campus Conference Planner Checklist One-stop shopping Sponsorship requirements Booking timelines Space guarantees Insurance requirements  Security requirements Master billing and individual billing policies Payment terms Know all the fees Parking policies Commissions

Campus Conference Planner Checklist Rate negotiation Contract deposit Catering requirements Alcohol policies (just in case you allow it) Complimentary room nights Staff availability Cancellation and attrition policies Supplier arrangements Spouse/guest tour programs 501C3 status requirements

Venue Finding Resource List  UniqueVenues.com and UniqueVenues.ca  Over 500 campus venues online and in print  USA and Canada  Campus Conference Solutions  Campusconferencesolutions.com  Across USA  Association of Collegiate Conference and Events Director – International   Association of College Unions International 

Venue Finding Resource List  Association of College and University Housing Officers International   Canadian and University and College Conference Organizers Association   Venuemasters UK 

THANK YOU! Visit Campus Venues…Section Chuck Salem Norma Charette