ISBN 13 – The new Book Identifier An Evolution in Book Identification The New 13 digit ISBN Presented by: Peter Dart (APA) Richard Siegersma (ISBN Agency)

ISBN 13 – The new Book Identifier Agenda of Presentation Background of the evolution –Peter Dart Responses from the ISBN Agency –Richard Siegersma Practical steps to compliance –Peter Dart Question Time

ISBN 13 – The new Book Identifier What is a 10 digit ISBN? First introduced in the UK during Became a world-wide standard in 1972 – ISO_2108. In its present form, a 10-digit ISBN is made up of 4 elements: a group element, a publisher prefix, a title element, and a check digit. Example: ISBN

ISBN 13 – The new Book Identifier EAN – The European Article Number Then EAN was developed as a universal barcode for retail in Europe. Issued by each country, “93” is Australia. In the late 70s with 5 million books already coded with an ISBN the publishing industry asked for and was given its own country. EAN prefix “978” became Bookland…

ISBN 13 – The new Book Identifier EXAMPLE: The 10-digit ISBN looks like this when it becomes part of the 13-digit EAN barcode on a publication:

ISBN 13 – The new Book Identifier Why is the Evolution to 13 Digit Happening? Provision of extra language group prefixes. Provision of extra publisher prefixes. Provision of additional numbers for future use. Consolidation in the US and Canada of three different identification systems (ISBN, UPC, EAN). Alignment of trade practices in US and Canada with the rest of the world.

ISBN 13 – The new Book Identifier Significant Events 2005 Sunrise January 1, 2005 – The date established as “2005 Sunrise” by EAN and the Uniform Code Council (UCC), by which general retailers in the US and Canada are to be able to read, process, and store EAN/UCC-13 product identifiers in addition to the 12-digit UPC. The UCC also recommends that companies making system changes extend their product identifier fields for transactions to at least 14 digits, so that all members of the GTIN (Global Trade Item Number) family of identifiers can be stored Implementation January 1, 2007 – The International ISBN Agencies will begin issuing only 13-digit ISBNs (ISBN-13s).

ISBN 13 – The new Book Identifier 2005 Sunrise – What is not Changing There is no change in the barcode on any product (grocery products, general merchandise, books). There is NO new barcode for any product. The bar codes now on most books (Bookland EAN) and the bar codes on general merchandise (EAN-13, UPC-12) share the same type of bars; both will continue to be used. Publisher prefixes in the “978” range are preserved.

ISBN 13 – The new Book Identifier Implementation – What will not Change? The ONIX standard already caters for ISBN-13. EAN based POS systems used in Australia are already compliant and don’t need upgrading. Eanway and other general retailing systems remain the same and are unaffected. With the exception of the replacement of the US Price Point UPC, there will be NO different bar code on any book. There should be no need to remark any inventory now in warehouses or in bookstores.

ISBN 13 – The new Book Identifier 2005 Sunrise – What is Changing Although there is no change in the barcode… The Bookland EAN on books 2005 Sunrise compliance also means that this data is stored in fields that are at least 13 digits in length. Publishers will need to optionally print ISBN-13 on documents… Invoices, Purchase Orders and Royalty Statements. Flexibility is required to get the timing right for the change over with each trading partner.

ISBN 13 – The new Book Identifier 2005 Sunrise – What is Changing A Single Bar Code On Cover 4 Until now, some US books often have had two bar codes on Cover 4 (back cover), a UPC-12 and a Bookland EAN often on the inside front cover. Compliance with 2005 sunrise will see all new US books with an EAN-13 bar code on cover 4.

ISBN 13 – The new Book Identifier 2005 Sunrise – What is Changing ISBN-10 and ISBN-13 on Copyright Page (Verso of Title Page) The following is the format as recommended by the International ISBN Agency, in the order shown: ISBN-13: ISBN-10: –Printing both ISBN-10 and ISBN-13 may start by: January 1, 2005 –Single ISBN (13 digit) on publications after: January 1, 2007

ISBN 13 – The new Book Identifier Implementation – What will Change? As of January 1, 2007, the ISBN will be re-defined as a 13-digit identifier (ISBN-13), rather than as a 10-digit identifier (ISBN-10). The ISBN-13 will be identical to the number encoded in today’s Bookland EAN ( ). Until now, we have used the Bookland EAN as a carrier of the 10-digit ISBN; in 2007, it will become the ISBN. As the current supply of numbers is exhausted, some new ISBN-13s will begin with ‘979’ instead of ‘978’.

ISBN 13 – The new Book Identifier Implementation – What will Change? The record reference, the primary identifier in the ONIX record must be the ISBN-13. Publisher prefixes in the “979” range will not be the same as the “978” range. It will not be possible to “back convert” an ISBN- 13 beginning with “979” to a 10-digit number. For new publications or reprints after January 1, 2007, only the ISBN-13 should be printed and identified as the “ISBN”.

ISBN 13 – The new Book Identifier Transitioning to the ISBN-13 APA and Australia’s ISBN agency will provide education and guidance in support of the ISBN-13 migration. Dual numbering, the simultaneous use of both ISBN-10 and ISBN-13, in books, on printed documents, and in electronic communication is strongly advocated during the transition. Australian National Library, NZ National Library and the Library of Congress are now furnishing both ISBN-10 and ISBN-13 in CIP if both are provided by publishers.

ISBN 13 – The new Book Identifier Transitioning to the ISBN-13 Full remediation of systems is recommended rather than algorithms or translation tables. Systems need to be able to use both methodologies seamlessly. Production software will need to be reviewed to ensure that it is delivering the correct check digit. Other labelling using ISBN, for example warehouse locations may need review.

ISBN 13 – The new Book Identifier EDI - Electronic Data Interchange At 2007 Implementation the fixed format Bisac standard for data transfer is obsolete. Overseas publisher data and royalty reporting will change. New XML based standards will emerge for ordering transactions. And Remember - Each supplier may change on a different time scale.

ISBN 13 – The new Book Identifier BISAC Fixed Field Formats Organizations still using BISAC fixed field formats should research alternate methods of EDI and begin upgrading immediately to ONIX. BISAC discontinued support for the fixed field formats several years ago, and the formats will not be updated to accommodate ISBN-13.

ISBN 13 – The new Book Identifier GTIN – Global Trade Item Number The Global Trade Item is a family of numbers used for the identification of trade items worldwide within the EAN/UCC System. It includes: –UPC-12, EAN/UCC-13 (the worldwide standard for products, including the Bookland EAN). –EAN/UCC-14 for packaging levels.

ISBN 13 – The new Book Identifier EDI Transition to ISBN-13 and GTIN Changing over from the ISBN-10 to the ISBN-13 or GTIN as the product identifier could cause a major impact on EDI departments during the transition period, especially in timing the cutovers with hundreds of trading partners. The Standards Sub-Committee recommends sending all three identifiers during the transition period: – ISBN-10 – ISBN-13 – Full GTIN At the end of the transition, the ISBN-10 will be dropped.

ISBN 13 – The new Book Identifier GTIN – Global Trade Item Number GTIN compliance means storing these identifiers within a 14-digit database field by right justifying them and adding leading zeros (to the left) Item Identifier, EAN-13, EAN-13, Stored in 14-digit GTIN field.

ISBN 13 – The new Book Identifier EAN/UCC-14 For Packaging Levels One manifestation of the GTIN family is already in widespread use in Australia and the US. The EAN/UCC-14 is pre-printed on the cartons of many manufacturers, especially in grocery distribution. It is common practice for general retailers to order in full case lots using the EAN/UCC Item Identifier, UPC UPC-12, Stored in 14-digit GTIN field EAN/UCC-14 for standard case pack.

ISBN 13 – The new Book Identifier

GTIN - Summary GTIN Compliance –Being GTIN compliant enables the alignment of the book industry with supply chain and product identification practices already in use worldwide. EAN/UCC-14 –There is potential for increased supply chain efficiencies in the book industry using the EAN/UCC-14 for: designating differing case packs right size ordering standardizing product identification in communications

ISBN 13 – The new Book Identifier What This Means to Book Stores GTIN and EAN/UCC-14 Facilitates case-pack ordering and handling. But Bookselling isn’t a case-pack business? Let’s try! Toys, office supplies, and snacks are already handled in case packs generally and in Bookshops. Case pack handling throughout the supply chain is a way to reduce distribution cost. The potential exists for faster resupply and better discounts from suppliers (reflecting cost savings).

ISBN 13 – The new Book Identifier In Summary As a result of 2005 Sunrise : Introduction of ISBN-13. Availability of GTIN family of numbering. Movement by US general retailing to item specific data. The following are occurring: Compatibility of ISBN-13 with EAN. An expansion in available numbers for books. A transition in EDI to ISBN-13 and GTIN as identifiers. Potential use of EAN/UCC-14 to manage packaging. A review and upgrade of EDI systems. One bar code on Cover 4 of US books or other product.

ISBN 13 – The new Book Identifier Handover to: Richard Siegersma – General Manager Thorpe-Bowker Australian ISBN agency since 1997