EProcurement Meeting April 22, 2010 Office Equipment Gina Kerr, Indiana Department of Administration.

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Presentation transcript:

eProcurement Meeting April 22, 2010 Office Equipment Gina Kerr, Indiana Department of Administration

Agenda Updated Requisition Requirements & Reminders –Justification Questions –Multiple Fiscal Year encumbrance –Adding Accessories –Invoice Payments Contact Information Questions Friendly Reminders & Meeting Recap

How to REDUCE denied Requisitions?

Justification Questions Include completed justification questions on: –New Lease or Purchase –Fax Purchase –Printer(s) Adding Accessories –Forthcoming Justification question section

New Lease? Multiple Fiscal Year Encumbrance All (4) Years must be represented on requisition Itemize each: Equipment Maintenance/Minimum Volume Overages (optional) Color Impressions (optional) NOTE: DO NOT put Overages & Minimum Volume on same line item

Adding Accessories OR Overage Payments Adding Accessories Forthcoming Justification question section Include component identification Make & Model of Base Machine, Serial # or Equipment ID All later added accessories are purchased outright Overage Payments Must include Serial # or Equipment ID associated with Overages Bill Name of month & # of months covered on Purchase Order

Contact Information IDOA website for Office Equipment – Department of Administration Project Manager: –Gina Kerr –

Questions

Friendly Reminders & Meeting Recap 1.Include the Serial # or Equipment ID 2.Include completed justification questions on: –New Lease or Purchase –Fax Purchase –Printer(s) 3.Itemize the Charges Equipment Maintenance/Minimum Volume Overages (optional) Color Impressions (optional)