C OMPUTER A CCOUNTING WITH Q UICK B OOKS 2013 C HAPTER 2 Donna Kay

C HAPTER 2 O VERVIEW Customize:  QuickBooks Software Editions  QuickBooks Preferences  QuickBooks Chart of Accounts  QuickBooks Security COMPUTER ACCOUNTING WITH QUICKBOOKS 2013

C USTOMIZE Q UICK B OOKS E DITIONS QuickBooks Software Editions:  QuickBooks Pro  QuickBooks Premier  QuickBooks Accountant  QuickBooks Enterprise Solutions COMPUTER ACCOUNTING WITH QUICKBOOKS 2013

C USTOMIZE Q UICK B OOKS P REFERENCES Edit menu > Preferences COMPUTER ACCOUNTING WITH QUICKBOOKS 2013

C USTOMIZE C HART OF A CCOUNTS Chart of Accounts:  Lists accounts and account numbers  Automatically created by QuickBooks COMPUTER ACCOUNTING WITH QUICKBOOKS 2013

A CCOUNT C ATEGORIES COMPUTER ACCOUNTING WITH QUICKBOOKS 2013

A CCOUNT C ATEGORIES COMPUTER ACCOUNTING WITH QUICKBOOKS 2013 Non-posting Accounts:  Purchase Orders  Estimates

Q UICK B OOKS L ISTS Lists provide supporting detail:  Customer List  Vendor List  Employee List  Item List  Payroll Item List  Class List COMPUTER ACCOUNTING WITH QUICKBOOKS 2013

C USTOMIZE C HART OF A CCOUNTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2013  Add accounts  Update accounts

C USTOMIZE C HART OF A CCOUNTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2013  Edit accounts  Delete accounts  Print account listing

G O P APERLESS C HART OF A CCOUNTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2013  Select Account > Re-sort List  Select Reports > Account Listing

G O P APERLESS C HART OF A CCOUNTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2013  Select Excel > Update Existing Worksheet

G O P APERLESS C HART OF A CCOUNTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2013  Select Replace existing workbook  Browse for YourFirstName LastName CH2 REPORTS Excel file  Select Sheet  Select Advanced  Uncheck Spaces between columns  Uncheck QuickBooks Export Guide worksheet with helpful advice.  Select Export.

Q UICK B OOKS S ECURITY QuickBooks without security precautions… …is like leaving your front door unlocked and open! COMPUTER ACCOUNTING WITH QUICKBOOKS 2013

Q UICK B OOKS S ECURITY Without restricted access, an intruder has open access to your entire accounting system! COMPUTER ACCOUNTING WITH QUICKBOOKS 2013

Q UICK B OOKS S ECURITY To prevent unauthorized access to your QuickBooks accounting system, use:  User IDs  Passwords  Restricted access COMPUTER ACCOUNTING WITH QUICKBOOKS 2013

R ESTRICTED A CCESS COMPUTER ACCOUNTING WITH QUICKBOOKS 2013

Q UICK B OOKS S ECURITY Beware the Coffee Break Bandit.... …when QuickBooks is left open on unattended computers. COMPUTER ACCOUNTING WITH QUICKBOOKS 2013

C USTOMIZE Q UICK B OOKS C ALENDAR COMPUTER ACCOUNTING WITH QUICKBOOKS 2013

T O L EARN M ORE … See Chapter 2 Visit the Online Learning Center Visit COMPUTER ACCOUNTING WITH QUICKBOOKS 2013