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1.Commercial Invoice is a document, in which the quality, quantity, unit price and total amount of the goods are described. It is the basis on which other documents are to be prepared; Forms of invoice 4. Proforma Invoice is issued in advance by the exporter for the importer to apply to their authority for import license. 3. Consular Invoice is sometimes the precondition for import declaration obtained by the exporter from the Consular in exporting country or neighboring countries; 2.Customs Invoice is a special invoice required by importing country’s customs; introduction Forms Unit 2 Commercial Invoice

There is no standard layout of invoice. However, the contents of invoice must be completed in strict accordance with the terms of the contract, and terms of L/C when payment is made by L/C. Even the lightest inconsistency may cause troubles. All invoices must be filled in correctly and truly. Requirements

Specimen

-- Full set of Clean ON Board Bill of Lading, made out to order and endorsed in blank; -- Invoice; -- Insurance Policy or certificate for the CIF value plus 10%. Evidencing the shipment of eight motorcycles to Bahia. This Credit expires on 15th September, 20__. Part shipments are not permitted. We hereby undertake to honor all drawings presented to us in accordance with the terms of this Credit. Please note that the conditions of this Credit must be strictly complied with, as otherwise we may not be able to accept bills drawn under it. Yours faithfully, For bank of Brazilia Pedro Gonzales (Manager)

“Invoice”sho uld appear on top of the invoice and conform to the L/C stipulations. Contents 6. Contract No. 3. Invoice No. Generally the issuer of the invoice is the exporter. It is usually printed in advance. It is given by the exporter itself. The date of invoice should be earlier than the date of shipment and draft, and within the validity of L/C. 4. Invoice Date When payment is made by L/C, the L/C No should be filled in according to the statements in the L/C. It should be in compliance with that in the L/C. 1. Name of the Issuer 2. Name of Invoice 5. L/C No.

It should be filled in according to the L/C statements and also conform to the same items indicated in the relevant shipping documents. Contents 9. Marks and Numbers Usually it is in the full name and address of the importer or applicant under the L/C payment. It refers to the shipping marks. If there is no mark, “N/M” is printed. It usually includes the name of commodity, quantity, specification and packing. L/C. 10. Quantity and Description It consists of currency, measurement unit, price and trade terms. 7. To/In the Name of/Consignee 8. From…To/Port of Shipment and Destination 11. Unit price

Some special conditions or statements is printed here according to L/C stipulations. 14. Statements Contents 15. Signature of Issuer It includes the total quantity, total weight if it is required in the L/C, and total value in words. The signature here is the one of the beneficiary in the L/C. 13. Total 12. Amount It is the total amount of the goods and should not exceed the total value in the L/C. If commission is included in the price, the amount should be the value less commission.

Practice Make out the relevant Invoice with the following information from the L/C … Doc. Credit Number *20:002/ Date of Issue 31C: (YY-MM-DD) Expiry *31D:Date (YY-MM-DD) Place CHINA Applicant *50: De TUINKRAMER B.V. Beneficiary*59: CHINA NATIONAL ARTS ﹠ CRAFTS CORPORATION TAYUAN BRANCH TAIYUAN FORENGN TRADE BUILDING 85-99, ZHONGSHAN ROAD 7, TAIYUAN, CHINA Amout *32B: Currency USD Amount 16,172.10

… Partial Shipments 43P: NOT ALLOWED Transshipment 43T:ALLOWED Loading in Charge 44A:QINGDAO, CHINA For Transport to… 44B: ROTTERDAM Latest Date of Ship. 44c: (YY-MM-DD) Descript. Of Goods 45A: 5,314 UNITS WIRE PRODUCTS CIF ROTTERDAM USD3.15 PER UNIT AS PER CONTRACT NO.2005KE1985 Documents Required 46A: *SIGNED COMMERCIAL INVOICE IN FIVE COPIES CERTIFYING THAT GOODS ARE AS PER INDENT NO. ABC567 OF QUOTING L/C NO.