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August 2014 OFFICE OF INTERNAL AUDITS Mike Vandervort, Director Jeff D. Treichel, Associate Director New Academic Administrators Workshop

Internal Audit Committee (IAC) Members: Mr. William O’Hara, External Member, Chair Mr. William Powers, Jr., President Dr. Gregory Fenves, Executive Vice President and Provost Mr. Kevin Hegarty, Vice President and Chief Financial Officer Ms. Patricia Ohlendorf, Vice President for Legal Affairs Dr. Juan Sanchez, Vice President for Research Dr. Gage Paine, Vice President for Student Affairs Dr. Patricia Clubb, Vice President for University Operations Dr. Charles Roeckle, Deputy to the President Ms. Mary Knight, Associate Vice President Mr. Cam Beasley, University Information Security Officer Mr. Paul Liebman, Director and Chief Compliance Officer, University Compliance Services Mr. Tom Carter, External Member Ms. Lynn Utter, External Member Vacancy, External Member Mr. J. Michael Peppers, Chief Audit Executive, UT System Audit Office Mr. Michael Vandervort, Director, Office of Internal Audits

Office of Internal Audits Staffing Mr. Mike Vandervort, Director Mr. Jeff D. Treichel, Associate Director Mr. Chris Taylor, Assistant Director Ms. Angela McCarter, Assistant Director Ms. Isabel Sweat, Auditor IV (part-time) Mr. Tod Maxwell, Sr. IT Auditor Mr. Brandon Morales, IT Auditor Ms. Amber Whelpley, IT Auditor Ms. Brenda Guerrero, Auditor III Ms. Ashley Foster, Auditor III Ms. Cameosha Jones, Auditor III Ms. Cynthia Martin-Hajmasy, Auditor III Ms. Miranda Pruett, Auditor II Ms. Stephanie Grayson, Auditor I Ms. Victoria Hernandez, Student Intern Mr. Ryan Kothlow, Student Intern

Internal Audit Reporting Structure Reports to the president and meets with him monthly Meets quarterly with the Internal Audit Committee

Top 5 Audit Findings 1.Inadequate segregation of duties 2.Inadequate or untimely review of monthly financial reports 3.Inappropriate access/lack of security 4.Inadequate authorization of expenditures 5.Time records not appropriately authorized

Case Examples Fake Invoices, Fake Payment Vouchers – stole over $800,000 Use of ProCard for personal benefit – 2 cases totaling almost $200,000 Cash Losses – over $400,000 Scholarships, Eligibility Falsified – $28,000

Office of Internal Audits Main Line:

Questions?