Virtual Orientation Clubs & Organizations. Agenda Welcome Message Fiscal Matters – Budgets, Monthly Reports & Fundraising How to Charter a New Club or.

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Presentation transcript:

Virtual Orientation Clubs & Organizations

Agenda Welcome Message Fiscal Matters – Budgets, Monthly Reports & Fundraising How to Charter a New Club or Organization Club & Organization Officers / Kings & Queens How to Register an Existing Clubs & Organizations Club Expectations and Responsibilities The Role of Advisor How to Request Products / Services & Travel Forms 10 Orientation Quiz & Certification of Completion

Welcome Message Welcome back students and advisors!!! Please review this presentation carefully. At the end of the presentation, you will be asked to acknowledge and confirm review and participation in this virtual orientation process. For information regarding clubs and organizations, please contact: Kimberly Pennamon Associate Vice President for Student Affairs Student Life and Services Building 38, Room A-10 Office: 202/ UDC Cell Phone: 202/

Process: ering_a_Club_or_Organization.pdf Form: Organization_Registration_Form.pdf How to Register Existing Clubs & Organizations

Step 1 Step 2 Step 3 FORMS (Organization) Club & Organization Registration Form & Budget Proposal (Fall Term) BUDGET PROPOSAL REVIEW (SAFAU Committee) Step 4 BUDGET SPENDING PLAN (Organization) AWARD NOTIFICATION TO ORGANIZATION (SLS Office) Steps to Register (August / September)

Process: g_A_Club_Organization_Forms_Package _Revision.pdf Form: lub_Organization_Charter_Application.pdf How to Charter New Clubs & Organizations

 On Campus and Off Campus Events & Activities  Background Checks & Service Activities w/ Minors  Club Officers / Kings & Queens  Record Keeping  Communication ( Accounts & Social Media)  Student Code of Conduct Club Expectations and Responsibilities

Process: sting_a_Campus_Event_SLS.pdf Form: 712_Revised_Activity_and_Events_Reque st_Form.pdf How to Request an Event or Activity (On Campus or Off Campus)

lub_Organization_Advisor_Standard_Oper ating_Guidelines_Revised_08_10.pdf The Role of Advisor

Process: bmission_Clubs_and_Organizations_SLS.pdf Form(s): How to Request Products / Services (Non-Travel) Form 440http:// Sample 440http:// Requisition_for_Clubs_Org_01_10.pdf W-9 Vendor Application orm.pdf

Process: _Funding_Request_Clubs_and_Organizations_SLS.pdf Form(s): How to Request Products / Services (Travel) Travel Advance Authorization Form thorization_Form.xls Waiver of Travel Liability OGC.pdf

Fiscal Matters Budget, Monthly Reports & Fundraising Budget Proposalhttp:// ubs_and_Organizations_SLS.pdf Monthly Report Template _Report_Template_09_10.pdf FundraisingAgency Accounts, Private Bank Accounts, Sponsorships Student Fee FundingFundraising Budgetary funding indexAgency Account Must be used for general student bodyCan be used for member exclusive items Allocated by Student Fee Utilization and Activity Fee Committee Generated by organization Access to funds -- requires signatures Monthly financial report required Average time to access funds = 2 weeksAverage time to access funds = TBD Funds do not rolloverFunds rollover

formshttp:// forms Important Forms

Virtual Orientation Confirmation Form Click the link below to complete and submit: ons_virtual_orientation ons_virtual_orientation If you do not attend the Orientation session listed below, please complete and submit the confirmation form above. Mandatory Clubs & Organizations Orientation Monday, September 30, 2013 Building 44, A-03 2:00 pm

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