Health & Safety Inspections For Office Employees Tulane University April 2008 Tulane University - Office of Environmental Health & Safety (OEHS)

Objectives To detect unsafe conditions and/or acts and to collect information about deficiencies and opportunities for improvement in safety management To demonstrate compliance with the requirements and standards set forth by governmental agencies Tulane University - Office of Environmental Health & Safety (OEHS)

Objectives (cont’d) Involve the safety team Provide safety education Check past training & skill development Identify & develop positive safety attitudes Suggest better job methods Reinforce the positive efforts of people in the workplace Tulane University - Office of Environmental Health & Safety (OEHS)

Inspection Procedures Each department must conduct a quarterly inspection of their work area. DSRs must ensure that these completed inspection reports are submitted to OEHS. –Supervisors are ultimately responsible for the inspections. Tulane University - Office of Environmental Health & Safety (OEHS)

Inspection Procedures (cont’d) To be conducted using checklists or general inspection forms prepared by OEHS. –For copies of some types of inspection forms, go to: Checklists or forms developed by the department may be used with the approval of OEHS. Tulane University - Office of Environmental Health & Safety (OEHS)

Inspection Procedures (cont’d) A narrative inspection report may be used by the department as appropriate. Initiate follow up to listed items needing correction. Document type of corrective action pending or completed to include date of corrective action. Tulane University - Office of Environmental Health & Safety (OEHS)

Inspection Procedures (cont’d) Consult as needed with your supervisor or the responsible department to ensure completion of corrective action. Keep a copy of the report for at least one year. Send the report to OEHS promptly –Even if corrective action is pending Contact OEHS for questions or information Tulane University - Office of Environmental Health & Safety (OEHS)

Inspection Procedures (cont’d) Send inspection reports to L. Mayer of OEHS –Hand deliver to room 1156, Tidewater Building –Send via campus mail (TW 16) or –Fax to Tulane University - Office of Environmental Health & Safety (OEHS)

Inspection Procedures (cont’d) The inspection reports may be given to the following OEHS staff members at their campus locations: –Kellie Mayer – TNPRC –Karen Douglas – Uptown Campus –Susan Welch - TUHSC Tulane University - Office of Environmental Health & Safety (OEHS)

Inspection Procedures (cont’d) L. Mayer will log them into the DSR database and then give them to the appropriate OEHS staff for review and file. OEHS staff may contact the DSR for further information. L. Mayer will send an to the inspector and DSR acknowledging report receipt and log. Tulane University - Office of Environmental Health & Safety (OEHS)

Legal Obligations Louisiana State Worker’s Compensation Law requires quarterly inspections OSHA recommends general inspections OEHS requires inspections for specific equipment –Cranes and derricks; industrial slings; manlifts; power presses and forging equipment; portable and fixed dry chemical extinguishers; powered industrial trucks; powered platforms; respiratory protection; welding, cutting & brazing equipment, etc. Tulane University - Office of Environmental Health & Safety (OEHS)

Office Inspection Report Checklist Items Tulane University - Office of Environmental Health & Safety (OEHS)

1. Proper lifting and carrying techniques (body mechanics) were observed in use. Wrong Way to LiftRight Way to Lift Tulane University - Office of Environmental Health & Safety (OEHS)

2. Tulane’s smoking policy is being observed. Tulane University - Office of Environmental Health & Safety (OEHS)

3. All equipment with drawers have handles in good re pair. Tulane University - Office of Environmental Health & Safety (OEHS)

4. All file drawers, desk drawers, slides and locker doors are kept closed when not in use. Tulane University - Office of Environmental Health & Safety (OEHS)

5. All sharps and pointed objects are properly stored. Tulane University - Office of Environmental Health & Safety (OEHS)

6. Lighting appears to be adequate for the tasks being performed. Tulane University - Office of Environmental Health & Safety (OEHS)

7. Housekeeping in the area is good. Tulane University - Office of Environmental Health & Safety (OEHS)

8. Storage of combustibles is kept to a minimum. Tulane University - Office of Environmental Health & Safety (OEHS)

9. All flammable or toxic materials are properly stored and wastes held for proper disposal through OEHS. Tulane University - Office of Environmental Health & Safety (OEHS)

10. All furniture, chairs, etc. in area appear to be in good condition. Tulane University - Office of Environmental Health & Safety (OEHS)

11.Proper electrical outlets are being used instead of extension cords, portable outlets boxes and/or 3-way adapters. Tulane University - Office of Environmental Health & Safety (OEHS)

12.Accumulation of trash and debris is absent. Tulane University - Office of Environmental Health & Safety (OEHS)

13.Fire extinguishers appropriate for office hazards (ABC) are readily available. Tulane University - Office of Environmental Health & Safety (OEHS)

14.Proper Type-non-combustible, approved trash receptacles are used. Tulane University - Office of Environmental Health & Safety (OEHS)

15.Floor surfaces are in good repair. Tulane University - Office of Environmental Health & Safety (OEHS)

16.Safety step stools or climbing devices are provided to safely reach high storage shelves. Tulane University - Office of Environmental Health & Safety (OEHS)

17. Trip hazards such as telephone cords are absent. Tulane University - Office of Environmental Health & Safety (OEHS)

18.Floors are free of objects such as rubber bands, paper clips, trash, etc. that could cause falls or slips. Tulane University - Office of Environmental Health & Safety (OEHS)

19. Additional Notes Low water pressure at fountain Do not obstruct automatic sprinkler heads – keep 18 inch clearance Tulane University - Office of Environmental Health & Safety (OEHS)

Tulane University Office of Environmental Health & Safety (OEHS) Louis Mayer, OEHS, , Pam Fatland, OEHS, , If unable to proceed to quiz, type the link below into your browser Proceed to Quiz