Advisory Boards Presentation to the Board of County Commissioners January 4, 2011 Presentation to the Board of County Commissioners January 4, 2011

ADVISORY BOARDS History Advisory Boards Ordinance Appointments Membership History Advisory Boards Ordinance Appointments Membership

ADVISORY BOARDS History In November 1990, Chairman Linda Chapin asked the Orange County League of Women Voters to: –evaluate the county’s various citizen advisory boards –review the resolution that regulated citizen advisory boards –set forth guidelines relating to the creation, composition, and operation of citizen advisory boards In November 1990, Chairman Linda Chapin asked the Orange County League of Women Voters to: –evaluate the county’s various citizen advisory boards –review the resolution that regulated citizen advisory boards –set forth guidelines relating to the creation, composition, and operation of citizen advisory boards

ADVISORY BOARDS History The League of Women Voters’ Advisory Board review discovered : –citizen volunteers seldom had an orientation about their duties and responsibilities, the conduct of meetings, or the amount of time required for participation –there were no procedures in place for recruiting advisory board members –the boards did not reflect the demographic make-up of the county regarding race, ethnicity, or gender The League of Women Voters’ Advisory Board review discovered : –citizen volunteers seldom had an orientation about their duties and responsibilities, the conduct of meetings, or the amount of time required for participation –there were no procedures in place for recruiting advisory board members –the boards did not reflect the demographic make-up of the county regarding race, ethnicity, or gender

ADVISORY BOARDS History The League of Women Voters Advisory Board recommended: –Enacting an ordinance concerning the purpose, structure, and functions of citizen advisory boards –Creating a Membership and Mission Review Board to make recommendations for appointment, coordinate the review of existing advisory boards, and perform other duties related to advisory boards The League of Women Voters Advisory Board recommended: –Enacting an ordinance concerning the purpose, structure, and functions of citizen advisory boards –Creating a Membership and Mission Review Board to make recommendations for appointment, coordinate the review of existing advisory boards, and perform other duties related to advisory boards

ADVISORY BOARDS History As a result of these recommendations, the BCC enacted the “Advisory Boards Ordinance” in October 1991, which is found in Chapter 2, Article VI of the Orange County Code: –Qualifications and requirements for membership –Terms of Office and Removal –Attendance –Chairman and Vice Chairman –Sunshine Law, Public Records Law, Ethics and Financial Disclosure –Creation and Duties of the Membership and Mission Review Board (MMRB) As a result of these recommendations, the BCC enacted the “Advisory Boards Ordinance” in October 1991, which is found in Chapter 2, Article VI of the Orange County Code: –Qualifications and requirements for membership –Terms of Office and Removal –Attendance –Chairman and Vice Chairman –Sunshine Law, Public Records Law, Ethics and Financial Disclosure –Creation and Duties of the Membership and Mission Review Board (MMRB)

ADVISORY BOARDS Advisory Boards Ordinance Qualifications and Requirements for Membership - Applicant Requirements –Orange County resident (can be waived by BCC) –18 years of age –Registered voter (can be waived by BCC) –Must have an interest in the sphere of activity covered by the particular advisory board –Must submit a completed application –Can only serve on two boards simultaneously, as long as one of the boards is not quasi-judicial (can be waived by BCC) –Cannot be a full-time employee of the BCC Qualifications and Requirements for Membership - Applicant Requirements –Orange County resident (can be waived by BCC) –18 years of age –Registered voter (can be waived by BCC) –Must have an interest in the sphere of activity covered by the particular advisory board –Must submit a completed application –Can only serve on two boards simultaneously, as long as one of the boards is not quasi-judicial (can be waived by BCC) –Cannot be a full-time employee of the BCC

ADVISORY BOARDS Advisory Boards Ordinance Terms of Office and Removal - Terms of Office –Determined by the enabling legislation –Cannot serve more than two consecutive terms (can be waived by BCC) –Eligible for reappointment one year after the expiration of the second term - Removal –Serve at the pleasure of the BCC and may be removed without cause and without entitlement to a hearing upon a vote of five members of the BCC Terms of Office and Removal - Terms of Office –Determined by the enabling legislation –Cannot serve more than two consecutive terms (can be waived by BCC) –Eligible for reappointment one year after the expiration of the second term - Removal –Serve at the pleasure of the BCC and may be removed without cause and without entitlement to a hearing upon a vote of five members of the BCC

ADVISORY BOARDS Advisory Boards Ordinance Attendance and Chairmen - Attendance –member who is absent from three consecutive meetings or 25% of the regular scheduled meetings in a calendar year shall be replaced –considered absent if not present during 50% of the duration of a meeting - Chairmen –Chairman and vice chairman are elected annually –Term is for one year –Can only serve two one-year terms Attendance and Chairmen - Attendance –member who is absent from three consecutive meetings or 25% of the regular scheduled meetings in a calendar year shall be replaced –considered absent if not present during 50% of the duration of a meeting - Chairmen –Chairman and vice chairman are elected annually –Term is for one year –Can only serve two one-year terms

ADVISORY BOARDS Advisory Boards Ordinance Sunshine Law, Public Records Law, Ethics and Financial Disclosure - Board members shall: –comply fully with the Sunshine Law, Public Records Law, and the Code of Ethics –file financial disclosure as required - Each advisory board shall: –keep minutes and submit them for receipt and filing to the BCC –adopt a recognized body of rules and procedures, either "Robert's Rules of Order," or "The Rules of Procedure for the Board of County Commissioners of Orange County, Florida" Sunshine Law, Public Records Law, Ethics and Financial Disclosure - Board members shall: –comply fully with the Sunshine Law, Public Records Law, and the Code of Ethics –file financial disclosure as required - Each advisory board shall: –keep minutes and submit them for receipt and filing to the BCC –adopt a recognized body of rules and procedures, either "Robert's Rules of Order," or "The Rules of Procedure for the Board of County Commissioners of Orange County, Florida"

ADVISORY BOARDS Advisory Boards Ordinance Creation of the MMRB –Nine members: 1 appointed by each district commissioner and mayor, 2 appointed at large –Two-year terms –No set number of terms Creation of the MMRB –Nine members: 1 appointed by each district commissioner and mayor, 2 appointed at large –Two-year terms –No set number of terms

ADVISORY BOARDS Advisory Boards Ordinance Duties of the MMRB –Makes recommendations to the BCC concerning advisory board appointments –Qualification requirements – may include specific or technical experience –Racial/ethnic diversity, gender diversity, and geographic diversity of the board –Conducts sunset reviews of advisory boards –Six-year rotation –Encourages and promotes advisory board membership –Monitors quarterly attendance reports –Can remove members for non-attendance Duties of the MMRB –Makes recommendations to the BCC concerning advisory board appointments –Qualification requirements – may include specific or technical experience –Racial/ethnic diversity, gender diversity, and geographic diversity of the board –Conducts sunset reviews of advisory boards –Six-year rotation –Encourages and promotes advisory board membership –Monitors quarterly attendance reports –Can remove members for non-attendance

ADVISORY BOARDS Advisory Boards Ordinance Duties of the MMRB –The goal of the MMRB is to select the best possible candidate with the right skill set while taking into consideration the racial/ethnic, gender, and geographic diversity desired to reflect the current population in Orange County. Duties of the MMRB –The goal of the MMRB is to select the best possible candidate with the right skill set while taking into consideration the racial/ethnic, gender, and geographic diversity desired to reflect the current population in Orange County.

ADVISORY BOARDS Appointments MMRB Appointments –35 boards fall under the purview of the MMRB, including 6 multi-jurisdictional boards –Mayor and Commissioners make specific recommendations for membership on the Arts and Cultural Affairs Advisory Council, Community Development Advisory Board, and Parks and Recreation Advisory Board –Following the monthly MMRB meeting, recommendations are provided to the BCC on the consent agenda MMRB Appointments –35 boards fall under the purview of the MMRB, including 6 multi-jurisdictional boards –Mayor and Commissioners make specific recommendations for membership on the Arts and Cultural Affairs Advisory Council, Community Development Advisory Board, and Parks and Recreation Advisory Board –Following the monthly MMRB meeting, recommendations are provided to the BCC on the consent agenda

ADVISORY BOARDS Appointments MMRB Appointments – Orange County Boards Affordable Housing Advisory BoardFire and Life Safety Code Board of Agricultural Advisory Board Adjustments and Appeals Animal Services Advisory Board Green Place Advisory Committee Animal Services Classification Committee Health Facilities Authority Arts and Cultural Affairs Advisory Council Housing Finance Authority Building Codes Board of Adjustments Industrial Development Authority and AppealsInternational Drive CRA Advisory Children and Family Services Board Committee Citizens' Commission for Children M/WBE Advisory Committee Commission on Aging Neighborhood Grants Advisory Board Community Development Advisory Board Nuisance Abatement Board Development Advisory Board Orange County Enterprise Zone Disability Advisory Board Development Agency Educational Facilities Authority Orange County Research & Emergency Medical Services Advisory Council Development Authority Environmental Protection Commission Parks and Recreation Advisory Board Public Works Advisory Board Underground Utility Pipeline Contractors Board of Examiners

ADVISORY BOARDS Appointments MMRB Appointments Multi-Jurisdictional Boards Citizens’ Review Panel for Human Services Civic Facilities Authority Health Council of East Central Florida MetroPlan Orlando Citizens’ Advisory Committee Orange Blossom Trail Development Board Tourist Development Council

ADVISORY BOARDS Appointments Direct Appointments –18 boards including exempt and lake boards –Exempt boards are “exempted” from the Advisory Boards Ordinance and therefore, the MMRB process –Mayor and Commissioners make appointments that are confirmed by the BCC –If appointment by the entire board is required: –Floor is opened for nominations –Nominations do not require a second –Vote on nominations in order they were made –First nominee receiving a majority vote is elected Direct Appointments –18 boards including exempt and lake boards –Exempt boards are “exempted” from the Advisory Boards Ordinance and therefore, the MMRB process –Mayor and Commissioners make appointments that are confirmed by the BCC –If appointment by the entire board is required: –Floor is opened for nominations –Nominations do not require a second –Vote on nominations in order they were made –First nominee receiving a majority vote is elected

ADVISORY BOARDS Appointments Direct Appointments Exempt BoardsLake Boards Aviation Noise Abatement CommitteeBig Sand Lake Advisory Board Board of Zoning AdjustmentButler Chain of Lakes Advisory Board Code Enforcement BoardLake Conway Water & Navigation Control Community Action Board District Advisory Board Library Board of TrusteesLake Holden Advisory Board Membership and Mission Review BoardLake Jessamine Water Advisory Board Orange County Citizen Corps CouncilLake Killarney Advisory Board Planning and Zoning CommissionLake Mary MSTU Advisory Board Lake Price Advisory Board Little Lake Fairview Advisory Board South Lake Fairview Advisory Board

ADVISORY BOARDS Membership How Citizens Can Get Involved: –Contact the Agenda Development Office for an application package –Apply online on the Orange County Website –Contact their District Commissioner or the Mayor -Ongoing recruitment effort at district events and public meetings to create a pool of applicants How Citizens Can Get Involved: –Contact the Agenda Development Office for an application package –Apply online on the Orange County Website –Contact their District Commissioner or the Mayor -Ongoing recruitment effort at district events and public meetings to create a pool of applicants

ADVISORY BOARDS Membership There are currently 392 volunteers serving on the 53 advisory boards. They donate an estimated 7200 hours of their time annually, which equates to approximately $155,000 in free service provided to the County each year. Volunteer citizen advisory boards are an integral and long-standing part of American local government. Use of advisory boards is a way for Orange County to engage citizens in the decision- making process. There are currently 392 volunteers serving on the 53 advisory boards. They donate an estimated 7200 hours of their time annually, which equates to approximately $155,000 in free service provided to the County each year. Volunteer citizen advisory boards are an integral and long-standing part of American local government. Use of advisory boards is a way for Orange County to engage citizens in the decision- making process.

Advisory Boards Presentation to the Board of County Commissioners January 4, 2011 Presentation to the Board of County Commissioners January 4, 2011