BASIS :REPUBLIC ACT NO GOVERNMENT PROCUREMENT REFORM ACT  MODERNIZE  STANDARDIZE  REGULATE ALL GOV’T PROCUREMENT ACTIVITIES SCOPE :  GOODS & RELATED SERVICES  INFRASTRUCTURE PROJECTS  CONSULTING SERVICES GOP OR FOREIGN FUNDED GOOD GOVERNANCE BACKGROUND

PLANNING SOURCING & ORDERING RECEIPT & STORAGE DISTRIBUTION ANNUAL PROCUREMENT PLAN (APP) PURCHASE ORDERS & CONTRACTS SUPPLIES & MATERIALS IN GOOD CONDITION MEET END-USERS’ SUPPLY REQUIREMENTS PROCUREMENT DIVISION MATERIALS MANAGEMENT DIVISION BACKGROUND

PLANNING CONSOLIDATION OF APP INTO DOH APP ProcDiv/ COBAC Secretariat APPROVAL OF APP Secretary of Health PREPARATION OF ANNUAL PROCUREMENT PLAN (APP) OFFICES, PROJECTS, PROGRAMS WITHIN 3 RD QTR PRECEDING YEAR

 REQ’D INFORMATION IN APP :  TYPE OF CONTRACT TO BE EMPLOYED  EXTENT/SIZE OF CONTRACT SCOPES/ PACKAGES  PROCUREMENT METHODS TO BE ADOPTED, INDICATING IF PROCUREMENT TASKS ARE OUTSOURCED  TIME SCHEDULE OF EACH PROCUREMENT ACTIVITY  BUDGET ALLOCATED FOR EACH  PROVISIONS FOR EMERGENCIES PLANNING  MAY BE UPDATED AS NECESSARY  REQ’D FOR PROJECT IMPLEMENTATION

LOCAL FUNDING (GOP) ALTERNATIVE MODES PER RA 9184: PRESCRIBED MODE PUBLIC BIDDING  LOCAL SHOPPING  LIMITED SOURCE BIDDING  DIRECT CONTRACTING  NEGOTIATED PROCUREMENT  REPEAT ORDER MODES OF PROCUREMENT PURCHASE THRU PS-DBM COBAC < 1 Million ProcDiv ProcDiv/ COBAC Secreariat > 1 Million COBAC

FOREIGN- ASSISTED PROJECTS (FAPs) :  INTERNATIONAL COMPETITIVE BIDDING  INTERNATIONAL SHOPPING MODES OF PROCUREMENT  NATIONAL COMPETITIVE BIDDING  NATIONAL SHOPPING  PURCHASE FROM INTERNATIONAL DONOR AGENCIES COBAC ProcDiv, End-user COBAC or ProcDiv

SUBMISSION OF APPROVED PURCHASE REQUEST W/ CLEARANCE & CAF VERIFICATION OF PR AGAINST APP End-user ProcDiv SELECTION OF PROCUREMENT MODE COBAC, ProcDiv, End-user REQUISITION PROCESSING

ADVERTISEMENT 2 nationwide newspapers DOH Intranet G-EPS/PS-DBM REVIEW & APPROVAL OF IAEB & BID DOCUMENTS ProcDiv COBAC PRE- PROCUREMENT CONFERENCE COBAC, ProcDiv, End-user ISSUANCE OF BID DOCUMENTS ProcDiv MINIMUM 14 C D PREPARATION OF INVITATION TO APPLY FOR ELIGIBILITY AND TO BID (IAEB) & BID DOCUMENTS ProcDiv, End-user PUBLIC BIDDING

PRE-BID CONFERENCE COBAC, ProcDiv, End-user & TWG PREPARATION & ISSUANCE OF BID BULLETINS COBAC, ProcDiv BID OPENING (INCL. ELIGIBILITY CHECK) COBAC, ProcDiv, End-user, TWG & Observers BID PREPARATION Bidders MIN - GOODS 15 C D MAX - INFRA > 100 M - 90 C D PUBLIC BIDDING

COBAC RESOLUTION APPROVAL & ISSUANCE OF NOTICE OF AWARD COBAC, ProcDiv COBAC PO/CONTRACT PREPARATION & PROCESSING ProcDiv, Signatories, Others BID EVALUATION REPORT & POSTQUALIFICATION TWG WITHIN 21 C D WITHIN 10 C D PUBLIC BIDDING

APPROVAL OF PO/CONTRACT Signatories FORWARD SERVED PO/CONTRACT TO MMD/ END-USER ProcDiv ISSUANCE OF APPROVED PO/CONTRACT & NOTICE TO PROCEED ProcDiv MAXIMUM 15 C D WITHIN 2 CD WITHIN 1 C D SUBMISSION OF PERFORMANCE SECURITY Supplier MAXIMUM 7 C D PUBLIC BIDDING

MINIMUM GOODS MAXIMUM INFRACONSULTANCY 98 CD 112 CD 126 CD 201 CD 159 CD 194 CD ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY PUBLIC BIDDING

POSTING DOH Intranet G-EPS/PS-DBM REVIEW & APPROVAL OF RFQ DOCUMENTS ProcDiv ISSUANCE OF RFQ DOCUMENTS ProcDiv APPROX 5 C D OPENING OF QUOTATIONS ProcDiv, End-user WITHIN 1 C D PREP’N OF REQUEST FOR QUOTATION DOCUMENTS ProcDiv LOCAL SHOPPING

TWG EVALUATION OF QUOTATIONS NOTIFICATION OF AWARD ProcDiv PO/CONTRACT PREPARATION & PROCESSSING ProcDiv, Signatories, Others WITHIN 5 C D APPROVAL OF PO/CONTRACT Signatories MAXIMUM 3 C D WITHIN 7 C D LOCAL SHOPPING

FORWARD SERVED PO/CONTRACT TO MMD/ END-USER ProcDiv ISSUANCE OF APPROVED PO/CONTRACT & NOTICE TO PROCEED ProcDiv WITHIN 2 CD WITHIN 1 C D LOCAL SHOPPING APPROXIMATELY 24 CD ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY NEEDS AT LEAST 3 QUOTATIONS

OTHER GOP MODES  LIMITED SOURCE BIDDING  BIDDING THRU DIRECT INVITATION TO PRE- SELECTED SUPPLIERS  HIGHLY SPECIALIZED ITEMS OR MAJOR PLANT COMPONENTS COBAC PREPARATION & APPROVAL OF INVITATION TO APPLY FOR ELIGBILITY AND TO BID & BID DOCUMENTS ProcDiv, COBAC, End-user SELECTION OF PROSPECTIVE BIDDERS COBAC, End-user ISSUANCE OF INVITATION FOR BIDS & BID DOCUMENTS TO SELECTED BIDDERS ProcDiv, End-user PROCEEDS AS WITH USUAL BIDDING PROCESS

 DIRECT CONTRACTING  PRICE QUOTATION SECURED DIRECTLY FROM A SPECIFIC SUPPLIER  PROPRIETARY ITEMS (PATENTED OR COPYWRITED) OR FROM EXCLUSIVE DISTRIBUTORS  CRITICAL PLANT COMPONENTS ProcDiv SUBMISSION OF QUOTATION & CERTIFICATE OF EXCLUSIVE DISTRIBUTORSHIP Supplier PROCEEDS WITH USUAL PO/ CONTRACT PROCESSING SUBMISSION OF CERTIFICATE OF NO SUBSTITUTE End-user OTHER GOP MODES

 NEGOTIATED PROCUREMENT  2 BID FAILURES  PURCHASE FROM ANOTHER GOV’T AGENCY  EMERGENCY SITUATIONS COBAC  TAKE-OVER OF CONTRACTS  ADJACENT TO ON-GOING INFRA PROJECT IDENTIFICATION OF SUPPLIER COBAC, End-user SCHEDULING OF NEGOTIATION MEETING NEGOTIATION MEETING COBAC, ProcDiv, Supplier ProcDIv PROCEEDS WITH USUAL PO/ CONTRACT PROCESSING OTHER GOP MODES

 REPEAT ORDER ProcDiv  MADE WITHIN 6 MONTHS  SAME PRICE  WILL NOT RESULT IN SPLITTING OF CONTRACT  NOT > 25% OF QUANTITY OF ORIGINAL PURCHASE SUBMISSION OF UPDATED QUOTATION Supplier PROCEEDS WITH USUAL PO/ CONTRACT PROCESSING OTHER GOP MODES

 PURCHASE THRU PS-DBM ProcDiv PREPARATION & APPROVAL OF AGENCY PROCUREMENT REQUEST VERIFICATION OF AVAILABILITY OF ITEMS ProcDiv PREPARATION OF ADVANCE PAYMENT VOUCHER ProcDiv  COMMONLY USED ITEMS IN GOV’T AGENCIES AVAILABLE AT PS-DBM CATALOG  PAYMENT MADE IN ADVANCE OTHER GOP MODES

REMITTANCE OF PAYMENT TO PS-DBM PROCESSING OF ADVANCE PAYMENT VOUCHER ProcDiv End-user, Others OTHER GOP MODES

 INTERNATIONAL COMPETITIVE BIDDING (ICB)  INTERNATIONAL SHOPPING (IS)  NATIONAL COMPETITIVE BIDDING (NCB)  NATIONAL SHOPPING  PURCHASE FROM INTERNATIONAL DONOR AGENCIES FAP MODES US$ 500,000 & ABOVE > US$ 100,000 TO 499,999 UP TO US$ 100,000 NOT APPLICABLE LOAN AGREEMENT PROVISIONS US$ 100,000 & ABOVE > US$ 50,000 TO 99,999 UP TO US$ 50,000 NOT APPLICABLE LOAN AGREEMENT PROVISIONS ADB WB (ECD)

INTERNATIONAL COMPETITIVE BIDDING ADVERTISEMENT 2 Nationwide Newspapers DOH Intranet G-EPS/PS-DBM REVIEW & CONCURRENCE OF IFB & BID DOCUMENTS, & PUBLICATION OF SPN AT INTERNATIONAL GAZETTES ProcDiv FUNDING BANK PRE- PROCUREMENT CONFERENCE COBAC, ProcDiv, End-user 14 CD PREPARATION OF INVITATION FOR BIDS & BID DOCUMENTS Program/ End-user REVIEW & CONCURRENCE OF IAEB & BID DOCUMENTS, & PUBLICATION OF SPN AT INTERNATIONAL GAZETTES FUNDING BANK APPROX CD

PRE-BID CONFERENCE COBAC, ProcDiv, End-user & TWG PREPARATION & ISSUANCE OF BID BULLETINS COBAC, ProcDiv BID PREPARATION Bidders ISSUANCE OF BID DOCUMENTS ProcDiv INTERNATIONAL COMPETITIVE BIDDING

COBAC RESOLUTION COBAC, ProcDiv Funding Bank BID EVALUATION & POSTQUALIFICATION TWG WITHIN 21 C D WITHIN 5 C D BANK CONCURRENCE BID OPENING (INCL. ELIGIBILITY CHECK) COBAC, ProcDiv, End- user, TWG & Observers BANK CONCURRENCE Funding Bank WITHIN 14 CD MAX 45 CD from the 1 st day of Publication INTERNATIONAL COMPETITIVE BIDDING APPROVAL & ISSUANCE OF NOTICE OF AWARD ProcDiv, Signatories, Others WITHIN 7 C D

APPROVAL OF CONTRACT Signatories MAXIMUM 15 C D CONTRACT PREPARATION & PROCESSING LSD WITHIN 10 C D SUBMISSION OF PERFORMANCE SECURITY Supplier Within 28 CD from receipt of NOA INTERNATIONAL COMPETITIVE BIDDING ISSUANCE OF APPROVED CONTRACT FOR NOTARIZATION ProcDiv WITHIN 1 CD

ISSUANCE OF CONTRACT & NOTICE TO PROCEED TO SUPPLIER ProcDiv WITHIN 1 C D FORWARD SERVED CONTRACT TO MMD/ END- USER ProcDiv WITHIN 1 C D INTERNATIONAL COMPETITIVE BIDDING APPROXIMATELY 148 C D ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY

ADVERTISEMENT 2 nationwide newspapers DOH Intranet G-EPS/PS-DBM ProcDiv PREPARATION OF INVITATION FOR BIDS & BID DOCUMENTS Program/ End-user INTERNATIONAL SHOPPING 14 C D ISSUANCE OF BID DOCUMENTS ProcDiv

PRE-BID CONFERENCE COBAC, ProcDiv, End-user & TWG PREPARATION & ISSUANCE OF BID BULLETINS COBAC, ProcDiv BID PREPARATION Bidders OPENING OF BIDS ProcDiv, End-user 30 CD from the 1st day of Publication to opening of bids INTERNATIONAL SHOPPING 30 CD from the 1st day of Publication to opening of bids

TWG EVALUATION OF BIDS WITHIN 5 C D WITHIN 7 C D COBAC RESOLUTION COBAC, ProcDiv FUNDING BANK APPROVAL & ISSUANCE OF NOTICE OF AWARD ProcDiv, Signatories, Others WITHIN 7 C D WITHIN 14 C D INTERNATIONAL SHOPPING SUBMISSION OF PERFORMANCE SECURITY Supplier 28 CD from receipt of NOA BANK CONCURRENCE FUNDING BANK BANK CONCURRENCE 28 CD from receipt of NOA

APPROVAL OF CONTRACT Signatories MAXIMUM 15 C D CONTRACT PREPARATION & PROCESSING LSD WITHIN 10 C D ISSUANCE OF APPROVED CONTRACT FOR NOTARIZATION ProcDiv WITHIN 1 CD INTERNATIONAL SHOPPING ISSUANCE OF CONTRACT & NOTICE TO PROCEED TO SUPPLIER ProcDiv WITHIN 1 C D

APPROXIMATELY 133 CD ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY FORWARD SERVED PO/CONTRACT TO MMD/ END-USER ProcDiv WITHIN 1 C D INTERNATIONAL SHOPPING

FAPS NATIONAL MODES  NATIONAL COMPETITIVE BIDDING :  PROCESS SAME AS PUBLIC BIDDING EXCEPT OPEN TO FOREIGN BIDDERS  NATIONAL SHOPPING  PROCESS SAME AS LOCAL SHOPPING  BANK CONCURRENCE REQUIRED PRIOR TO AWARD  PROVISION FOR DOMESTIC PREFERENCE  BANK CONCURRENCE REQUIRED PRIOR TO AWARD

DELIVERY OF GOODS PER PO REQUIREMENTS WITH COMPLETE DOCUMENTATION Supplier NOTICE TO COA OF DELIVERY MMD INSPECTION OF GOODS DOH Inspection Committee SAMPLING OF GOODS NEEDING BFAD ANALYSIS BFAD Inspector LOCAL PURCHASES BFAD TEST ANALYSIS BFAD 3 WD TB DRUGS 10 W D OTHERS 15 WD

LOCAL PURCHASES PREPARATION OF ALLOCATION LIST FOR DELIVERED ITEMS End-user ISSUANCE OF ITEMS MMD SHIPPING OF GOODS PER ALLOCATION LIST PREPARATION OF INVOICE RECEIPT AND BILL OF LADING MMD Forwarder REQUISITION & ISSUE SLIP (RIS) ACKNOWLEDGEMENT/INVOICE RECEIPT (AR/IR) FOR SUPPLIES FOR EQUIPMENT

FOREIGN PURCHASES DELIVERY OF GOODS PER CONTRACT REQ’TS WITH COMPLETE DOCUMENTATION Supplier Packing List Commercial Invoice Bill Of Lading Computation Of Customs Duties PREPARATION/PROCESSING OF REQUEST FOR RELEASE OF SHIPMENT FROM CUSTOMS DELIVERY OF GOODS TO DOH WAREHOUSE RELEASE OF SHIPMENT FROM CUSTOMS DOH Broker MMD

FOREIGN PURCHASES NOTICE TO COA OF DELIVERY MMD INSPECTION OF GOODS DOH Inspection Committee SAMPLING OF GOODS NEEDING BFAD ANALYSIS BFAD Inspector BFAD TEST ANALYSIS BFAD DISTRIBUTION PROCESS SAME AS GOODS FROM LOCAL SUPPLIERS End-user, MMD, Forwarder

OTHER SOURCES  EMERGENCY PURCHASES  SAME PROCESS AS FOR LOCAL SUPPLIERS  AD HOC INSPECTION COMMITTEE MAY BE DESIGNATED  DONATIONS  DOCUMENTS PERTINENT FOR FOREIGN DONATIONS TO BE COURSED THRU BIHC  ITEMS HANDLED ACCORDINGLY WITH SOURCE (LOCAL OR FOREIGN)