SMART Feasibility Study Process

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Presentation transcript:

Civil Works Transformation SMART Feasibility Studies Milestones & Process

SMART Feasibility Study Process In-Progress Reviews (IPRs) as needed

The Right Level of Detail at the Right Time Level of Detail Drivers Risk Tolerance (Metric & Methodology) CRITERIA Decision Scoping Alternatives Formulation & Comparison Feasibility Level Analysis Available Data – uncertainty level is often high Customized data, often quantitative – uncertainty should have been reduced Problems & Opportunities Inventory & Forecast Formulation Evaluation Comparison Selection

At Every Step Communicate with Vertical Team throughout process, not just at Milestones Document and share decisions made by PDT and Vertical Team Think critically – Can we make a decision with what we know now?

Tools for SMART Planning Planning Charette –intensive workshop bringing together Study Team and Vertical Team In Progress Reviews and other Team Meetings Decision Management Plan – maps path to the next major study decision Risk Register – documents study and project uncertainty / risk so it can be managed Decision Log Examples, Tips, Tools & Techniques on the Planning SMART Guide

Scoping → Alternatives Milestone Encourage public and agency input and interaction. If EIS will be required, issue public NOI & scoping meeting. Accelerate the process with a facilitated Planning Charette with PDT, Vertical Team, non-federal sponsor, USACE expertise appropriate to study, and other key stakeholders. PDT develops a focused array of alternatives using iterations of six-step planning process. - Endangered Species Issues? - Engineering Issues? - Real Estate? - Value Engineering?

Scoping → Alternatives Milestone Alternatives Milestone: VT confirms array of alternatives and the criteria the PDT will use for evaluation and comparison. Report Synopsis Decisions to Date Tools & Information Decision Management Plan Risk Register Decision Log Review plan

Alternatives Formulation & Analysis → TSP & Agency Decision Milestones PDT uses the models / data needed to reduce unacceptable uncertainty in plan evaluation and comparison. TSP Milestone: VT confirms the tentatively selected plan recommended by the PDT. Public Review: Draft feasibility report released, including evaluation analysis and draft recommendation. Agency Review: ATR, IEPR (if needed). HQ Policy Review. District Counsel’s legal review certification.

Alternatives Formulation & Analysis → TSP & Agency Decision Milestones PDT updates draft feasibility report in response to public and agency review. Agency Decision Milestone: Senior HQUSACE Leadership endorses recommended plan for feasibility-level design. Draft Report Recommended Plan Decisions to Date Tools & Information Risk Register Decision Management Plan Decision Log Review plan

Feasibility Level Analysis → Final Report Milestone PDT addresses comments from HQUSACE Leadership and scales measures of the recommended alternative, reducing project and study uncertainty, completes the report. Final Report Milestone: DCG-CEO briefed on recommendation and releases Final Report for State and Agency Review.

Feasibility Level Analysis → Final Report Milestone Division Engineer Notice of final recommendation. Final EIS (or FONSI) published. Feasibility Report Study Decisions to Date Tools & Information Risk Register Decision Log Review plan

Final Feasibility Study Report → Chief’s Report Milestone PDT finalizes the feasibility study report, addressing state and agency comments. Policy Review & Legal Certification. Chief’s Report prepared. Chief’s Report Milestone: Chief signs the report. Record of Decision prepared.

The Results “No Surprise” Reviews Increased Trust and Cooperation Studies completed in a more reasonable amount of time Studies cost significantly less High quality and concise decision documents Decisions informed by managing risk and acknowledging uncertainty Strong, viable Civil Works Project portfolio developed

Planning SMART Guide Published online at www.corpsplanning.us – allows for timely content updates Feasibility Study Phases Scoping Alternative Formulation & Analysis Feasibility-Level Design Chief’s Report SMART Planning Tips & Tools Tips for Highly Effective Studies Business Line Guides Risk Register Template Decision Log Report Synopsis Example 100-Page Report Example Review Primer And more!