2011 Grants Workshop for Educational and Non-Enforcement Grants

 Highway Safety Grant Program  Strategies for Highway Safety  GHSP Grant Application  Grant Agreements  Grant Activity Reporting  Evaluation of Activity

Federal Grants are provided to the States to help implement programs to reduce motor vehicle crashes, the resulting fatalities, injuries, and property damage.

 Data driven, targeted activity designed to change behavior.  Best implemented with wide- ranging collaboration and in coordination with others in the field.

1.Keeping Vehicles on the Roadway & Minimizing the Consequences of Leaving the Road 2.Improving Young Driver Safety 3.Improving the Design & Operation of Highway Intersections 4.Increasing Safety Restraint and Child Restraint Use 5.Reducing Impaired Driving 6.Curbing Speeding and Aggressive Driving 7.Keeping Drivers Alert

TURN OFFTEXTING.COM STATE LAW MOVE OVER OR SLOW DOWN FOR STOPPED EMERGENCY VEHICLES

Click It or Ticket: Always matched with Memorial Day Weekend: May 24 – June 6, 2010 Over the Limit - Under Arrest: Always matched with Labor Day Weekend: August 20 – September 6, 2010

 Restraint Use  Drinking and Driving  Speeding/Aggressive Driving  Distracted Driving

 Results!!  Reduce Crashes!!  Move the Numbers!!  Save Lives!!

 We will be offering education opportunities. Topics such as:  Child Restraint and seat belts  Instructor/facilitator  Community Traffic Safety  Program Evaluation  Working with Media  We expect you, as highway safety promoters, to attend trainings to better prepare yourself to address the issues.

 Seatbelt use 85.4%  75 fatalities: 59% of fatals Unrestrained; 15% over 70; 20% over 60.  Over a third of Vermont highway fatalities are Alcohol-Related  Nearly half of Vermont highway fatalities and over 15% of all crashes involve speed  Over 20% of all Vermont crashes involve distraction

 NHTSA - Federal, State, and DPS rules apply  Appropriate use of funds  Match  Non-supplanting  Appropriate accounting systems and procedures

 Vermont Bulletin 5.5 (and modifications); Policy For Issuing And Monitoring Grants Of State Funds - pdf/AOA-Bulletin_5_5.pdf  NHTSA Grant Management Guidance - a21/GrantMan/HTML/00_Manl_Contents 1_01.html

 We can sub-grant to governmental, not – for-profit, educational and hospital affiliated organizations.  Any activity conducted by a for-profit entity must go through State competitive bid and contracting procedures.

 In addition to General Highway Safety Funds (402), we work with special category funds. Alcohol Countermeasures (410), Occupant Protection (405), Motorcycle Safety (2010), Child Passenger (2011) and Traffic Records (408) are examples.

 Each category has its own limitations, rules, and match requirements.  We do our best to shield you from multiple fund categories. When we cannot, we must hold you to those limitations and guide you in the use of the funds.

 25% match is required by the NHTSA 402 Traffic Safety Grants Program.  Some of our grants require as much as 75% match.

 Match is the grantee’s contribution, demonstrating commitment to the Highway Traffic Safety Grant-supported project.

 Examples are: meeting spaces used, volunteers time, donated materials, equipment used…etc.

 DPS audits each Agency every 3 years  They look for good internal controls & and an adequate financial system  The auditor can make recommendations and require corrective actions  Findings are shared with all state departments and agencies  $500,000 Federal Single Audit threshold

Due August 3, 2010, by 4:00 P.M. In the GHSP Office

 Agency Identity  Problem Statement  Project Goals/Objectives  Project Activities, Schedule, & Milestones  Evaluation Plan  Resources Required

 Agency Identity  Project Director  Tax Numbers and Owner’s Information  DUNS Number  Budget Summary

The legal owner of the Federal Tax Identification Number will be the named Sub Grantee and all checks will be payable to that name and address.

 Problem Statement  Goals and Objectives  Activities, Schedule and Milestones

The “Problem Identification” section of the proposal defines the crash issue you’re trying to resolve. This section and “Project Activities, Schedule and Milestones” define and limit how funds may be spent.

 What are your most serious crash and injury problems? (i.e. DUI, Speed, Belts,…etc.)  Where and when is the problem most serious? (Road section, intersection, time of day/year/week)  Who is the problem? Are their common demographics?

 How will you know if you were successful?  What will you count?  Where will you count it?  When will you count it?

 Identify and describe the specific problem:  How bad is it? Where is it worst? Who is it? When is it?  Include any available supportive information, documentation and trend data to substantiate and quantify the problem.

 List specific items to work on.  Set outcome targets. Example for a Community Traffic Safety Grant: Increase belt use at the high school to 80% from the current 36% by Sept 15, 2011.

 What are you going to do?  When will you do it?  Where will you do it?  Who will you do it with?  Identify your timeline of key events.

 Evaluation Plan  Resources Required

 Countermeasures that Work: A Highway Safety Countermeasures Guide for State Highway Safety Offices, Fifth Edition, 2010  The Art of Appropriate Evaluation: A Guide for Highway Safety Program Managers These are available online at www. ghsp.vermont.gov.

Describe the types and amounts of resources that will be required to carry out the proposed activities.

 Provide a brief narrative of the budget for the proposed project, giving planned sources of funding and how the funds will be spent.  The budget narrative should also identify and describe matching contributions to the project.

 Personnel Cost  Supplies  Travel and Mileage  Equipment  Other Operating

 Give a detailed breakdown of personnel costs you expect to charge to the grant. Charge only cost’s directly involved in project activities.  Include base rate, FICA, Worker’s Comp, compensation, unemployment and health insurance and retirement.  No Health insurance on overtime  Only those costs identified in the application will be eligible for reimbursement.

 For persons who work less than 40 hours per week:  We will pay for time worked.  We cannot pay for holidays, vacation time, comp time, sick days, etc...  All anticipated personnel cost should be included in the hourly rate you will be proposing to charge for an hour of work.

Include costs for administrative materials and supplies to be used in direct support of the project.

 Current mileage rate is $.50/mile, which will be changed to match the GAO rate if and when it changes.

 Acceptable reasons for out-of- state travel:  NHTSA sponsored training.  Conferences at the invitation of the GHSP Coordinator.

 The person must be specifically approved in writing by GHSP.  Normal and reasonable travel costs will be reimbursed at the same rates allowable for State of Vermont employees.

 Private conveyance in lieu of air travel – GHSP will only pay the amount of coach airfare if you choose to travel by surface transportation.  GHSP will determine “Reasonable” costs. You may be required to travel at less than optimal times and use hotel or commercial shuttles, not taxis, or be reimbursed at the lowest rate.

 Any equipment purchased must have prior GHSP approval and must follow state or local purchasing procedures (3- price comparisons are standard).  Equipment may only be purchased when needed for highway safety purposes, used for the purpose for which it was purchased, and remains GHSP property.  Proportional funding rules may apply.

 Equipment, once purchased, must be reported to GHSP for inventory purposes by item description, serial number, price paid and date of purchase.  NHTSA holds us responsible and we must identify all equipment purchased by GHSP and subgrantees.

 Includes project costs that do not fall within the previous categories. Additional costs of required insurances. Public media, hand-outs and P.I.& E, each of which require specific approval either listed in the grant or by written notification.

 Any proposed materials must be associated with a behavior-change initiative, program or project.  The materials must serve a purpose that enhances the project.

 All such expenditures require specific prior GHSP approval.  Will only be approved for local use for specific localized needs.  Any message associated with GHSP must be approved prior to deployment.

 We do not, as a policy, pay indirect costs as a percentage of direct cost.  Items normally called indirect can be included as direct cost and are eligible for reimbursement.

 Insurance Certificate  Agency Belt Use Policy

To ensure that grants are received in a timely manner fax the Cover Page to: (802)

 Due August 3, 2010, by 4:00 PM in the GHSP office  Original application and three (4) copies  Duplex the copies if you can

 We read every grant application before determining allocations  We look at the application and verify how it compares with our priorities & addresses your problem  We look at past performance  Decision and Notification in late August

 Some applications may not be funded or fully funded.  The process is annual, competitive and problem based.

Michele GHSP Fax