Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Online materials published in Austria collecting, archiving and metadata

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Topics Austrian National Library Legal situation in Austria Austria E-pubs Metadata Plans

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Austrian National Library Largest scientific library in Austria Entitled „National Library“ since 1920, with a history dating back into the 14th century About 350 employees Holdings: about 8 million objects

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Legal situation in Austria Austrian Media Act 1981 included only printed works Amendment from 2000 included digital offline media (such as CD-ROM, DVD or diskette) in legal deposit legislation Amendment from 2009 mandates the Austrian National Library to collect and archive online media

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Austria (1) Webarchiving started in 2008 Access started in May 2010 Storage and back-up outsourced to Austrian Federal Computing Centre

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Austria (2) Staff –2 FTE, department Digital Library Hardware –8 crawlers Software (open source only) –crawler Heritrix –crawl management NetarchiveSuite –access with Wayback Machine

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Austria (3) Strategies combination of –domain harvesting –selective harvesting –event harvesting

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Austria (4) Domain harvesting –started in 2009 –top-level domains.at –other domains content related to Austria –harvested up to 100 MB –crawling every 2 years –currently second crawl finished

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Austria (5) Selective harvesting –started in 2010 –highly dynamic, constantly changing sites –harvested in specific intervals Media collection (ongoing) Literature collection (starting) –Harvested up to level 5 to 7

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Austria (6) Event harvesting –started in 2008 –mostly temporary sites –collected at special events/occasions elections (Austrian and European elections 2008) sport events (EURO 2008) –harvested up to level 5 to 7

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Austria (7) Access –on site at the Austrian National Library (special terminals) –and at 20 other authorized libraries (National Archives, Parliament, state und university libraries) –open for everybody, not only researchers –restricted to reading and printing, download and forwarding are prohibited See screencasts under

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August E-pubs (1) Staff –2 FTE Hardware –1 server Software –repository software DigiTool

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August E-pubs (2) Strategies –e-books, e-journals, e-dissertations –„e-only“ publications –information from publisher or inquiry by Austrian National Library –contracts with libraries concerning e- dissertations –collecting manually (now) and automatically (planned) –format preferred: PDF/A and XML

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August E-pubs (3) Workflow –information by publisher/inquiry through ANL –identification and check („e-only“) –definition of rights –collecting Retrieval decision on document type storage on server Scirius –1. release

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August E-pubs (4) Workflow (continued) –descriptive cataloguing of the resource in the library system Aleph (record is marked as data set for the national bibliography and will be published in the next issue) –assignment of the Aleph system number to the document in DigiTool –2. release –subject indexing –3. release –ingest in DigiTool

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August E-pubs (5) Access –on site at the Austrian National Library (special terminals) –with consent of the publisher also remote access –open for everybody, not only researchers –restricted to reading and printing, download and forwarding are prohibited

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Metadata for online materials Metadata –basically provide data for description organisation exchange –in the case of digital objects not only descriptive, structural and administrative data is important for access and management

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Metadata (1) –no descriptive metadata –only structural and administrative metadata

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Metadata (2) Structural metadata –information on structure of digital objects –defines relations of multipart objects –METS is used at Austrian National Library

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Metadata (3) Administrative metadata –technical metadata –rights metadata –preservation metadata –identification metadata

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Metadata (4) Technical metadata –information on technical characteristics, format etc. of an object –different according to the format of the object f.e. Z39.87/MIX for images

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Metadata (5) Rights metadata –information on copyright, access rights –a self-defined data model is used by the Austrian National Library

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Metadata (6) Preservation metadata –information on the necessary technical environment (hardware and software) –PREMIS is used for electronic offline publications at the Austrian National Library

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Metadata (7) Identification metadata –persistant idetifiers to ensure a stable access –the Austrian National Library will use URNs

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Metadata e-pubs (1) Structural metadata Administrative metadata –Technical metadata (generated automatically at time of ingesting) –Rights metadata –Identification metadata (PID generated at time of ingesting, URN is planned)

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Metadata e-pubs (2) Descriptive metadata –created by cataloguing staff of Austrian National Library in Aleph –MAB data is transferred from Aleph to Digitool (system number via port) and stored as Dublin Core Qualified

9 August 2012 Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August Perspectives, plans, challenges pressure of time –highly dynamic websites –“collect now, ask later“ –retrievability building more collections –literature collection just starting –collection of Austria(n) libraries in and outside Austria automatization of collection for e-pubs preservation of web archives (partner institution of project Scape one-stop shop for all digital resources

9 August 2012 Thank your for your attention! Digital reading room Austrian National Library Nominate websites Follow us Bibliography in the Digital Age - IFLA Satellite Meeting Warsaw, 9 August