FUNCTIONAL ICT LEVELS 1 & 2 WEEK 14 13/12/2012

Task (8 mins) – Log on to the pc’s, then go onto : LearnZone Login MyZone ICT Functional Skills Level One (1&2) Exam Revision Quizzes Attempt a couple of the quizzes 13/12/2012

Recap Session Lesson Aims and Objectives  Use Excel effectively  State and justify appropriate ICT terminology  Apply formatting to charts You will learn how to:  Create and format charts in Excel  Apply suitable formulas to data  Sort and filter data  Set files and folders to read-only and password protection  Understand key terminology use within ICT 13/12/2012

Data types Apply “Currency” data type to monetary data 13/12/2012

Home tab 13/12/2012

Sorting and filtering Sorting Ascending and Descending Filtering Select data and filter – creates a drop down menu 13/12/2012

Sorting and filtering Any field in a table of data can be sorted and filtered. <=18 is an example of a search criterion. ‘<=’ is called an operator. There are lots of operators you can use in a search on their own or in combination 13/12/2012

Sorting and Filtering Open the spreadsheet called Sorting Example on LearnZone 1. Sort the data A-Z on ‘produce’ 2. Filter so that only ‘carrots’ are shown 3. ‘Price’ over £1 (hint – use greater than function) Take a screen shot of each one and paste into a word document 1. Using a formula – work out sales, total sales, min sales max sales and average sales. 5 mins 13/12/2012

Formulas 13/12/2012

Formulas A formula allows you to perform a calculation on the data in the spreadsheet. What calculations might need to be performed on data ? 1.Add 2.Subtract 3.Multiply 4.Divide 5.Average 6.Minimum 7.Maximum At Level 2 – you will be expected to be able to use Vlookup and IF functions 13/12/2012

To use a formula All formulas start with = (equals sign) =SUM(A1:A3)  Adds all the numbers in a range of cells.  Syntax  =SUM(number1,number2,...) =SUM(A3-A2)  Subtracts number held in A2 from A3 13/12/2012

To use a formula All formulas start with = (equals sign) Multiplication: Division =SUM(A2/A3) FormulaDescription (Result) =SUM(A2*A3)Multiplies the numbers in the first two cells =PRODUCT(A2:A4)Multiplies all the numbers in the range =PRODUCT(A2:A4,2)Multiplies all the numbers in the range, and 2 13/12/2012

To use a formula All formulas start with = (equals sign) Average: =AVERAGE(B2:B10) Minimum: =MIN(B2:B10) Maximum: =MAX(B2:B10) Count : =COUNT(A1:c20) 13/12/2012

Showing formulas We will be asked to show your formulas and these need to be on one page. Formulas tab Make sure all of the formula can be seen. Print – Settings – Landscape – Fit to one page. 13/12/2012

Formula Task - Worksheet You are required to show:  The cost of 1 item  The total cost of all the items  Total Outgoings  Total Income  Total Costs  Total profit Once you have created your spreadsheet, try answering the following questions by changing your spreadsheet:  1. Can Santa afford to increase the elves' wages to 10p a present?  2. Can Santa afford to increase the elves' wages to 20p a present?  3. If the number of presents to be delivered rises to 25,000,000 how much can Santa afford to pay the elves and not go into debt? 15 mins 13/12/2012

Charts Bar charts Column and bar charts are useful if you want to compare different values, such as sales each month or different answers to a survey question. Pie charts Pie charts are good for showing proportions or percentages. Line graphs Line graphs are used to show values that are always changing. For example, you could use a line graph to show the temperature over a year. 13/12/2012

Charts Select data – if more than on column, ctrl and additional columns. If you select the column name, it will be populated on the chart as well. Insert - chart type Or Insert chart – select data tab – select data on spreadsheet (with column name) 13/12/2012

Charts Task Using your spreadsheet, create the following charts: Make sure they are labelled clearly and correctly 1. Create a chart to display the income for the carrots, sherry and mince pie. 2. Create a chart to display the percentages of sales for the carrots, sherry and mince pie. The selling costs have changed – change you spreadsheet to reflect these changes: Mince pies = 45p Glasses of sherry = 65p Carrots = 15p Create two new charts on a separate sheet to reflect the changes: 5 mins 13/12/2012

Recap In this lesson we have covered:  Using Excel effectively  Appropriate ICT terminology  Apply formatting to charts You learned how to:  Create and format charts in Excel  Apply suitable formulas to data  Sort and filter data  Set files and folders to read-only and password protection  Understand key terminology use within ICT 13/12/2012

Plenary – Online Games Deal or No Deal Countdown 13/12/2012