At Risk After School Supper Program Site Monitoring Training for Food Services Staff Provided by the LAUSD Food Services Division

Overview This training will provide attendees with the knowledge to understand the Supper program processes and requirements. This training will address the following areas: What is After School Supper Required documentation Role of the Food Services staff Monitoring requirements Responsibilities of the Afterschool Program staff

Overview Why are site monitoring conducted? What are the monitoring requirements? What are the corrective actions requirements? What is the required documentation?

Our goal is to conduct the three (3) required site monitoring on a timely manner to ensure the program is in compliance with the USDA and the CDE rules and regulations Provide necessary corrective actions in accordance with the site monitoring findings Conduct follow-up training as needed Goal

Annually Monitoring Requirements The Food Services Manager or designee is required to conduct: 3 mandatory site monitoring to ensure the program is following proper procedures 1 site monitoring may an announced 2 site monitoring’s must be unannounced If corrective actions are needed additional follow up monitoring's will be conducted Coordinate with the AFSS and communicate any concerns or issues discovered during the monitoring

Procedures for Corrective Actions Corrective actions Any corrective actions require Follow up must be completed within 60 calendar days Discuss the monitoring’s finding and any necessary corrective actions with the afterschool program coordinator. Provide a copy of the monitoring to the after school program coordinator. All site monitoring’s and corrective action documentation must be filed and keep for 3 years.

Monitoring Timeline The first monitoring 4 weeks after the start of program Completed before September 10, 2014 No more than six months may lapse between reviews The second monitoring must be conducted prior to winter break Completed before December 19, 2014 The third monitoring must be conducted prior to spring break Completed before March 27, 2015

Submission of Monitoring Reports Send a copy of the monitoring to the Beaudry Building - Food Services, 28 th Floor. Attention: Food Service Staff Aide (per each ESC) North ESC – Lisa Hess South ESC – Olukemi (Felicia) Coker East ESC – Abyz Dayrit West ESC – Edna Gabriel Give a copy to the program coordinator File and keep for 3 years

Monitoring Report

Monitoring Report, Continued

How to Complete the Heading A)FACILITY : Rowan El DATE: 9/12/14 ARRIVAL TIME: 2:30 pm DEPARTURE TIME: 3:32 PM ANNOUNCED UNANNOUNCED MEAL OBSERVATION MEAL OBSERVED: SUPPER TIME SERVED: 2:36 pm TOTAL CHILDREN SERVED: 87 TODAY’S ATTENDANCE: 95 TODAY’S MEAL COUNT: 87 Fill in the information in the heading section: Facility/site name Date of monitoring Time you arrived to site Time you left site after monitoring Circle whether this was an announced or unannounced visit Which meal was observed The time the meal was served Total number of children served The attendance for date observed The meal count for date observed Avoid conducting the monitoring on the same day of the week, such as every Tuesday or Friday.

How to Complete the Five Day Reconciliation and Menu Sections 9/5/ /8/2014 9/9/2014 9/10/14 9/11/14 1% 8oz Cheddar cheese 2 oz Pretzels 2 oz Bag of Baby Carrots ¾ c Veg/Fruit must add up to ¾ cup /12/20 14 NA Lactose Free Milk 8oz

How to Complete the Additional Information Section D.) ADDITIONAL INFORMATION YES NON/A 1.Is enough food available to provide each child with required portions? x 2. Does the menu items served match the written menu meeting CACFP requirements? x 3. Is drinking water available to children throughout the day, including at the meal times? x 4. Is a menu production record completed for all meals prepared? x

How to Complete the Additional Information Section, Continued 5. Are all meals consumed on facility/under staff supervision? x 6. Do daily attendance records support meal counts? x 7. Are meal counts recorded at the time of each meal service? x 8. Is the meal count for today reasonable when compared to the previous 5 days (same meal)? x D.) ADDITIONAL INFORMATION YES NON/A

How to Complete the Additional Information Section, Continued 9. Do all children receive the same meal regardless of race, color, national origin, sex, age or disability? x 10. Are medical statements on file for children with special dietary needs? x 11. Is a civil rights poster placed in a prominent location at this facility? x 12. Is this facility safe and sanitary? x D.) ADDITIONAL INFORMATION YES NON/A

13. Has the staff attended the training sessions on the CACFP for the current program year? x 14. Were there problems noted in the prior reviews? x 15. If yes, has problems noted in the prior review been corrected? If no, describe on page 2, the repeated findings and action to be taken (A follow-up review should be conducted within 60 days). x 16. Does this visit indicate that training is necessary at this facility? If training is needed, state when and how it will be provided: ­­ x Facility appears to be in compliance, no corrective action is needed. x How to Complete the Additional Information Section, Continued D.) ADDITIONAL INFORMATION YES NON/A

ANY "NO" RESPONSE REQUIRES SPONSOR CORRECTIVE ACTION AND FOLLOW-UP WITHIN 60 DAYS CORRECTIVE ACTIONS REQUIRED. (Describe on Page 2 of the Facility Monitoring Review) Submit Corrective Action By: E.) Monitor Signature: Dawn Soto F.) Facility Contact Signature: Kim Goebel How to Complete the Signature Section

Summary of Findings and Recommended Corrective Actions 5 Meals were observed to be taken offsite by students- Recommended corrective action reinforce with afterschool program coordinators and staff that meals must be consumed on site. Meals were not recorded on the reimbursable meals worksheet at the time of meal service. Meals were marked after all students received a meal- Recommended corrective action reinforce with afterschool program coordinators and staff that meals must be recorded after the child has taken all menu items. 09/04/13 Supper Rowan El

Corrective Action Taken and Date Completed Section Corrective Action Taken and Date Completed: FACILITY CONTACT SIGNATURE:

Responsible Individuals The following individuals are responsible for conducting and verifying the Supper site monitoring's were conducted according to the timeline: Food Services Manager or designee is responsible for conducting the required site monitoring’s Food Services Manager or designee is responsible for verifying that all corrective actions have been taken Food Services Manager or designee is responsible for scanning and ing the site monitoring’s to their ESC staff aid AFSS must review and verify that all sites have submitting that all site monitoring’s and corrective actions have been completed by the due dates AFSS should ensure retraining has been provided if deemed necessary SFSS must review and verify with AFSS that all site monitoring’s and corrective actions have been completed

Contacts ELEMENTARY SCHOOL UNIT Serving all Elementary School Sites except YDP Sites 2060 West 156th Street, Gardena, Office (310) Fax (310) Marie Bracamonte, Field Coordinator MIDDLE SCHOOL UNIT Serving all Middle School Sites 611 Jackson Street, Los Angeles, CA Office (213) Fax (213) Carlos Martinez, Field Coordinator YOUTH DEVELOPMENT PROGRAM UNIT Serving Youth Development Program (YDP) & Youth Services at YDP Sites 5607 Capistrano Avenue, Woodland Hills, CA Office (818) Fax (818) Isaure Blandin, Field Coordinator

Questions? Thank you! LAUSD Food Services Division Nourishing Children to Achieve Excellence