C C R e c f o r T R A M S for Windows

O v e r v i e w The purpose of the CC Rec program is for a travel agency to reconcile credit card charges with the data stored in TRAMS. The credit card company will provide a written statement to the client along with an electronic copy of the charges each month.

O v e r v i e w The CC Rec program will automatically match transactions in TRAMS that match the data from the credit card company. The program then displays data so manual matching may be performed on items with errors.

O v e r v i e w CC Rec can then generate reports for the agency and client that show: 3 Matched Items 3 Unmatched TRAMS items 3 Unmatched CC items

O v e r v i e w The final process in CC Rec is called “Clear Transactions”. This works just like a bank reconciliation where the date of the reconciliation is stored in each matched transaction in TRAMS, which allows for reports to be run at a later date on the transactions.

M e n u I t e m s When you launch CC Rec, the following screen appears:

N e w A n a l y s i s This begins the reconciliation process. Any time an analysis is run, the data stays in CC Rec until a “New Analysis” is run.

N e w A n a l y s i s The data from your last reconciliation will still be in CC Rec until you click the “Analyze” button.

V i e w D a t a This is where the analysis is viewed and then modified if necessary.

V i e w D a t a This screen will allow you to force match any items that obviously match, but failed to match automatically.

R e p o r t s There are four reports you can print for you or your client:

R e p o r t s All of the reports can be previewed, then printed from the preview.

C l e a r T r a n s a c t i o n s This command updates the data in your TRAMS database to show all of the items that were matched, either by CC Rec or by force matching. This is the final step in the in the reconciliation process, and is normally done after the reports are run.

E x i t The last analysis is retained in CC Rec until you run a “New Analysis” and click on “Analyze”.