Web Focus Reporting Gale Helms UNC Charlotte

Session Etiquette Please turn off all cell phones. Please keep side conversations to a minimum. If you must leave during the presentation, please do so as quietly as possible. 2

UNC Charlotte At UNC Charlotte, Web Focus Developer is used by Financial Data Administration to create reports for Financial Services Managed Reporting is only used by Financial Services staff At this time we do not have a reporting tool/dashboard available to the campus 3

Chart Index Elements Fund, Orgn, & Program – Active and/or Inactive Funds 4

Position Control Employee Position/Job Budgets and Salary Used to reconcile Position budget in Banner and to determine salary reserves 5

Position Control All Positions by Fiscal Year 6

Budget Program Inventory Shows Financial Data for Program Inventory calculations that are submitted to OSBM 7

Budget Available Balance by Division Account Detail 8

Student Accounts Detail Code/Fund Cross Reference 9

Accounts Payable 1099 Reportable Data By Income Type (FAA1099 Verification) 10

Accounts Payable 1099 Reportable Data By Income Type (FAA1099 Verification) 11

Accounts Payable Z Invoice Reconciliation –Helps to ensure all 49er Mart (SciQuest) invoices fed to Banner correctly 12

Fixed Assets Fixed Assets Inventory Report 13

Fixed Assets Master Asset List 14

Fixed Assets Master Asset List 15

Fixed Assets Master Asset List 16

Advancement Dashboard Management Dashboard 17

Advancement Dashboard Director of Development Dashboard 18

Advancement Dashboard Operational Dashboard 19

Questions 20

Need Code? 21 Finance/AR/HR Gale Helms Advancement Tammie Boyd Eddie Fincher

WebFOCUS At ECSU Robbin K. Brooks Elizabeth City State University

Session Etiquette Please turn off all cell phones. Please keep side conversations to a minimum. If you must leave during the presentation, please do so as quietly as possible. 23

WebFocus Users 24 At ECSU there are two basic types of WebFOCUS users: Developer Studio Users – Users who are able to write and run WebFOCUS programs – only a select number of users have this tool on their desktop Managed Reporting Users – Users who are able to run programs that have been created via Developer Studio – departmental users request access to run reports via Manage Reporting

Developer Studio Desktop 25

Managed Reporting Desktop 26

Banner Security Reports Functional users do not have access to BANSECR, so to assist the module security administrators with security access authorizations the following WebFOCUS reports were created: Classes – All Objects Assigned to a Class – This program identifies all Banner objects assigned to a Banner class –Input Banner class name (example: BAN_FIN_COA_M_C) Objects - All Classes that contain an Object – This program identifies all classes that contain a Banner object with the default Banner role (BAN_DEFAULT_M or BAN_DEFAULT_Q) - Input Banner object (example: FURFEED) 27

Banner Security Reports – cont’d User – All Classes Assigned to a User – List all classes assigned to a Banner user - Input Banner user name (example: RKBROOKS) Users – All Users Assigned to a Class – List all users assigned to a Banner class - Input Banner class name (example: BAN_FIN_COA_M_C) Sample Report or Layout Shown 28

Output Selection 29

User – All Classes Assigned to a User 30

Accounting Reports List of Suspended JVs – This program provides the user id for documents listed on the FGIJVCD form Approval Queue Documents – List the queue for unapproved documents Attribute Value Report – Report of attributes on fund codes Budget Availability – List available budget by fund code Fund Code List Orgn Bank – Fund code list with default organization and bank code YTD Trans by Account – Summary of transactions by account code 31

FGIJVCD – Screen Shot 32

List of Suspended JV’s 33

Accounts Payable Checks Cancelled – Report of cancelled checks Disbursement Register – Banner FARCHKR report in Excel format AP Accrual – Invoice payments to be accrued Vendor Payments by Invoice Date – Calculates the number of days between the invoice date and the check date 34

FARCHKR Report 35

Disbursement Register - Parameters 36

Disbursement Register Report 37

Vendor Payment By Invoice Date - Parameters 38

Vendor Payment By Invoice Date – Purchase Orders 39

Vendor Payment By Invoice Date – Direct Payments 40

Vendor Payment By Invoice Date – Summary 41

Foundation Foundation Fund Listing – List of all funds within the Foundation Foundation New Funds – List the new funds created for the Foundation during the fiscal year Private Gifts and Misc Income – Report of private gifts and miscellaneous income 42

Private Gifts and Misc Income - Report Layout 43

Student Accounts Receivable Student Payments By Term Student Fees Report By Term Student Housing Report Student Meal Plan Report Tuition Charges By Term – Regular Tuition Charges By Term - Summer 44

Student Payment By Term – Report Layout 45

QUESTIONS?

Contact Information Brooks, Robbin K Weeksville Road Campus Box 908 Elizabeth City, NC Bus: (252) Bus Fax: (252)

ASU WebFOCUS Reporting David Webber Appalachian State University

Session Etiquette Please turn off all cell phones. Please keep side conversations to a minimum. If you must leave during the presentation, please do so as quietly as possible. 49

ASU Departments -- Reconcile all Funds Monthly 50

Reconcile Budget to Actual / P-Card/ Encumbrances / More…. 51

Signatures Required – You and Your Boss! 52

You can review each fund 15 rows at a time with Banner Self-Service…. 53

Or use Our many E-Print reports….. (sorry, no FBM091) “E-print – The Right Report for the Job” Trust Funds – (Non-Grant: 224XXX-336XXX & 660XXX-990XXX) FZRBDSC – Budget Balances Available (Summary of all accounts for a particular fund) FZRABAL – Cash Balance Reconciliation (Remember 227XXX funds do not have cash on hand) FZRODTA – Current Fiscal Year Detail of Activity (Daily and Monthly Reports) FZRADACTV – Current Month Activity – updated daily (Detail- current month entries) FZRAMACTV – One Month’s Activity – new one created at month end (may select any month) FZRAACTV-YTD – Year to Date Activity (Cumulative beginning with July 1 through the most recently completed monthly period) 54

E-Print Reports for Grants Grants – (55XXXX) FZRAPTD – Project to Date Summary/Budget Balance Available FZRAGRANTS – Grants assigned to your Department FZRODTA – Current Fiscal Year Detail of Activity (Daily and Monthly Reports) FZRADACTV – Current Month Activity – updated daily (Detail-current month entries) FZRAMACTV – One Month’s Activity – new one created at month end (may select any month) FZRAACTV-YTD – Year to Date Activity (Cumulative beginning with July 1 through the most recently completed monthly period) 55

E-Print Reports for State Funds State Funds – (1XXXXX) FZRBDSC – Budget Balances Available (Summary of all accounts for a particular fund) FZRAbudget-notice – Over Budget Notices to Departments FZRODTA – Current Fiscal Year Detail of Activity (Daily and Monthly Reports) FZRADACTV – Current Month Activity – updated daily (Detail- current month entries ) FZRAMACTV – One Month’s Activity – new one created at month end (may select any month) FZRAACTV-YTD – Year to Date Activity (Cumulative beginning with July 1 through the most recently completed monthly period) 56

Even More E-Print Reports…. Miscellaneous FZRABUDPOOLS – Banner Budget Pools FZRAORGHIER – All Funds sorted by Org FZRAFUND-ALPHA/FZRAFUND-HIER – Banner Fund Lists (Both display Grant termination date) PZRDPLS – Departmental Employee List (Banner ID, Name, Campus Phone, Address) FZRAOLRI – Checks Issued by Fund FZRAENC – Outstanding Encumbrances – list of open encumbrances by Fund 57

Do Dashboards Have to Look Like This? 58

All Reports and All Funds on One Web Page 59

WebFOCUS Code for “GETUSER” -********************************* get the userid/fund combination from finance DEFINE FILE FORUSFN FUNDID/A30=FORUSFN.FORUSFN.FORUSFN_USER_ID_ENTERED; FUND/A6=FORUSFN.FORUSFN.FORUSFN_FUND_CODE; END TABLE FILE FORUSFN PRINT 'FORUSFN.FORUSFN.FUND' BY 'FORUSFN.FORUSFN.FORUSFN_USER_ID_ENTERED' BY 'FORUSFN.FORUSFN.FUNDID' WHERE FORUSFN.FORUSFN.FORUSFN_COAS_CODE EQ 'A'; ON TABLE SET PAGE-NUM OFF ON TABLE NOTOTAL ON TABLE HOLD AS Z_FUNDSEC FORMAT FOCUS INDEX 'FORUSFN.FORUSFN.FUNDID' ON TABLE SET HTMLCSS ON END -************************ the the userid for the person currently signed on to webfocus DEFINE FILE GOREMAL USERID/A20=STRIP(60, GOREMAL_ _ADDRESS, USERID); LOGGEDON/A20='&IBIMR_user'; UPLOGGEDON/A20=UPCASE(20,LOGGEDON,UPLOGGEDON); UPUSERID/A20=UPCASE(20, USERID, UPUSERID); 60

Joins Userids to Banner Fund Security -**************** join the current userid to the funds with that userid JOIN Z_ .SEG01.SELUSERID IN Z_ TO MULTIPLE Z_FUNDSEC.SEG01.FUNDID IN Z_FUNDSEC TAG J7 AS J7 END DEFINE FILE Z_ SELFUND63V/A63V=J7.SEG01.FUND; END TABLE FILE Z_ PRINT 'Z_ .SEG01.SELUSERID' 'Z_ .SEG01. _PIDM' SELFUND63V BY 'J7.SEG01.FUND' ON TABLE SET PAGE-NUM OFF ON TABLE NOTOTAL ON TABLE HOLD AS Z_SELFUND FORMAT FOCUS INDEX 'J7.SEG01.FUND' ON TABLE SET HTMLCSS ON END JOIN CLEAR * 61

0010-Budget Balance Summary -- All Funds With Drilldown 62

0030-Budget Pools Report – Turns Red if Overspent 63

Reports Drill Down to Spending Detail 64

0061-Open Invoice Report 65

0100-YTD Activity All Funds -- Tabbed Excel Report 66

AP Checks Issued by Fund / by Vendor 67

Purchasing Card Reports with Drilldown 68

Campus Accountants – They see what the user sees 69

SRECNA – Compare Variances by Year – GASB Account Level 70

Drill Down to Variances by NCAS Account 71

Drill Down to Variances by Fund 72

Drill Down to Compare Transaction Detail by Year 73

ASU WebFOCUS Reports - Advancement 74

Advancement Staff Activity Charts 75

Advancement - Prospect Statistics 76

Advancement – Development Officer Activity 77

Questions? If you would like more information about these reports contact: David Webber – Finance Reports – Kevin Patterson – SRECNA Report – Colleen Deal – Advancement Reports – 78