The Basics of Hiring Student Employees The steps and rules for hiring student employees are slightly different in the summer. One difference is the number of hours students are permitted to work. During the fall and spring semesters students may work up to 20 hours. This is also true for students enrolled in summer school classes. However, some students do not take summer school classes. Students not taking summer school classes may work up to 40 hours per week and must have registered for Fall classes. Number of work hours permitted: Students not enrolled in summer school = up to 40 hours per week Students enrolled in summer school = up to 20 hours per week based on their SFWS award. The number of hours a student may work always depends on the amount of their financial aid award. For example, although students are permitted to work up to 20 hours per week, their award may only include enough eligibility to work up to 15 hours per week or less. Something to be aware of about student financial aid awards: Summer semester

The Basics of Hiring Student Employees Hiring a new student employees in the summer If you are hiring a student employee for the first time during the summer, you would complete steps 1-8 as you would during any other semester. Step 1 Determine your department’s needs and budget. Step 2 “Post” your job opening. Step 3 Research eligibility of applicants in Banner on RJASEAR. Step 4 Select the student you want to hire & submit a “Student Worker Request”. Step 5 Check for work approval using the Banner system. Step 6 Make sure the student completes, or has completed, an I9 form and a W4 form. Step 7 “Close” the job opening. Notify applicants not selected of hiring decision. Conduct Interviews Step 8 Summer semester

The Basics of Hiring Student Employees Step 1 Determine your department’s needs and budget. Step 2 “Post” your job opening. Step 3 Research eligibility of applicants in Banner Step 4 Select the student you want to hire & submit a “Student worker request.” Step 5 Check for work approval using the Banner system. Step 6 Make sure the student completes, or has completed, an I9 form and a W4 form. Step 7 “Close” the job opening. Notify applicants not selected of hiring decision. Conduct Interviews Step 8 In this situation you would not need to post the job or conduct interviews. You need to complete the “Summer Request for Returning Student Worker” instead of completing the “Student Worker Request.”. You do need to check for work approval in Banner on RJASEAR. However, if you plan to continue to use a student employee through the summer who is currently working for you, the process is a little different. Summer semester

The Basics of Hiring Student Employees You may locate the “Summer Request for Returning Student Worker” on the Work- Study Forms link. Select “Summer Request for Returning Student Worker” Fill out the form completely and accurately as you would any other work-study form. Submit a “Summer Request for Returning Student Worker” form online Summer semester

The Basics of Hiring Student Employees Submit a “Summer Request for Returning Student Worker” form online Please list the start date that you wish the student to begin working for session two. In this space you will also indicate the number of hours the student will work per week, and if the student is enrolled or not. Please list the start date that you wish the student to begin working for session one. Please click the “submit” button once have completed the entire form. Summer semester

The Basics of Hiring Student Employees Review Question True or false? A student employee can work up to 40 hours per week during the summer sessions if they are not enrolled in summer classes, and if budget permits. Summer semester

The Basics of Hiring Student Employees Review Question True. A student may work up to 40 hours per week during the summer sessions if they are not enrolled in summer classes, if the department budget permits and if the student is registered for Fall classes. Answer True or false? A student employee can work up to 40 hours per week during the summer sessions if they are not enrolled in classes, and if budget permits. Summer semester

The Basics of Hiring Student Employees Review Question True or false? In order to have my current student employee return for the summer session I need to complete the “Summer Request for Returning Student Worker” form found on the Work-Study Forms web page. Summer semester

The Basics of Hiring Student Employees Review Question True. To have a current student employee of yours return for the summer, please complete the Summer Request for Returning Student Workers form. The student may not perform work until approval is viewed in Banner on RJASEAR (job set up on RJASEAR). Answer True or false? In order to have my current student employee return for the summer session I need to complete the “Summer Request for Returning Student Worker” form found on the Work-Study Forms web page. Summer semester

The Basics of Hiring Student Employees Review Question True or false? I do not have to check RJASEAR for work approval during the summer session. Summer semester

The Basics of Hiring Student Employees Review Question False. You do have to check in Banner on RJASEAR for work approval. Students may not perform work until approval is viewed in Banner. Answer True or false? I do not have to check RJASEAR for work approval during the summer session. Summer semester

The Basics of Hiring Student Employees End of Section. Click to return to the main menu. Summer semester