LOGO Chapter V Formattings 1

LOGO Overview  Conditional formatting  Working with tables  Filtering  Sorting  Freeze panes  Pivot tables  How to Protect a Workbook  Data validation 2

LOGO CONDITIONAL FORMATTING  Conditional Formatting offers an easy way to apply formats that stay “asleep” until the values in the formatted cells achieve a specified state.  Choose Home > Styles > Conditional Formatting.  All the formatting options as shown  Data Bars: A data bar helps you see the value of a cell relative to other cells.  Color Scales: Color scales are visual guides that help you understand data distribution and variation. 3

LOGO CONDITIONAL FORMATTING  Icon Sets: Use an icon set to annotate and classify data into three to five categories separated by a threshold value.  Rules: If your conditional formatting needs are more complex, you can use a logical formula to specify the formatting criteria. 4

LOGO CONDITIONAL FORMATTING 5

LOGO Format Only Unique or Duplicate Values  Step1. Select one or more cells in a range, table, or PivotTable report.  Step2. On the Home tab, in the Style group, click the arrow next to Conditional Formatting, and then click Highlight Cells Rules.  Step3. Select Duplicate Values.  Step4. Enter the values that you want to use, and then select a format.  6

LOGO Use a Formula to Determine Which Cells to Format If your conditional formatting needs are more complex, you can use a logical formula to specify the formatting criteria.  Step1. Select one or more cells.  Step2. On the Home tab, in the Styles group, click the arrow next to Conditional Formatting, and then click Manage Rules. 7

LOGO Clear Conditional Formats Do one of the following:  Step1. On the Home tab, in the Styles group, click the arrow next to Conditional Formatting and then click Clear Rules.  Step2. Click Entire Sheet. 8

LOGO Working with tables Basically everything in Excel is table, except the diagrams. A spreadsheet is itself a large table. When We talk about tables, I mean defined regions in the spreadsheet with a group of data. This group of data has some column headers and maybe, but not necessarily, some row headers. 9

LOGO Creating table 10 Creating a table in Excel is easy. Of course you already have some data available somewhere on your sheet. Select the cells that contain the data: Next, on the Home tab of the ribbon, find the group called "Styles". Click on the button that says "Format as Table"

LOGO Creating table 11 After clicking this button, Excel shows a new user interface element called a gallery, with a number of formatting choices for your table.

LOGO Creating table 12 Select one of the predetermined formats. After clicking one of the formats, Excel will ask you what range of cells you want to convert to a. If your table contains a heading row, make sure the checkbox is checked. Click OK to convert the range to a table.

LOGO Filtering 13 It would be helpful to remove records that don’t meet certain criteria from the list temporarily. You can do this with a filter. Filtering does not remove any of your records permanently, just temporarily. The easiest way to apply a filter is to change the list to a table. To filter, click on an arrow and deselect the records you don’t want to see. You can filter more than one field at a time. To remove a filter, click on the filter icon at the top of the filtered column and select clear filter.

LOGO Sorting Sorting data is an integral part of data analysis. You might want to put a list of names in alphabetical order, compile a list of product inventory levels from highest to lowest, or order rows by colors or icons. 14

LOGO Sorting You can sort data by text (A to Z or Z to A), numbers (smallest to largest or largest to smallest), and dates and times (oldest to newest and newest to oldest) in one or more columns. 15

LOGO Freeze panes To keep an area of a worksheet visible while you scroll to another area of the worksheet, you can lock specific rows or columns in one area by freezing or splitting panes (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars.) 16

LOGO Freeze panes  Instructions  Step #1) Set your cursor in the cell where you want the “freeze panes” breaks to occur.  Step #2) Click the “Freeze Panes” button in the “Window” panel” of the “View” tab.  Step #3) – The “Freeze Panes” menu will appears as shown in Figure Three below. Note that it offers three choices – Freezing the top row only, Freezing the left column only, or Freezing from the selected point. For this example, we will select the first option on the “Freeze Panes” menu. 17

LOGO How to Protect a Workbook Excel 2007 includes a Protect Workbook command that prevents others from making changes to the layout of the worksheets in a workbook. You can assign a password when you protect a workbook so that only those who know the password can unprotect the workbook and make changes to the structure and layout of the worksheets. 18

LOGO Lock only specific cells in a protected worksheet  If the worksheet is protected, do the following:  On the Review tab, in the Changes group, click Unprotect Sheet.  Select the entire worksheet by clicking the Select All button.  On the Home tab, in the Font group, click the Format Cell Font dialog box launcher  Keyboard shortcut You can also press CTRL+SHIFT+F or CTRL+1.  On the Protection tab, clear the Locked check box, and then click OK. 19

LOGO Lock only specific cells in a protected worksheet  In the worksheet, select just the cells that you want to lock.  On the Home tab, in the Font group, click the Format Cell Font dialog box launcher. Keyboard shortcut You can also press CTRL+SHIFT+F or CTRL+1.  On the Protection tab, select the Locked check box, and then click OK.  On the Review tab, in the Changes group, click Protect Sheet.  Type a password for the worksheet. 20

LOGO Questions  Can we Lock a sing Cell ?  So, how Can we lock a single cell ? 21

LOGO Data validation Data validation is an Excel feature that you can use to define restrictions on what data can or should be entered in a cell. You can configure data validation to prevent users from entering data that does not meet your criteria. Messages can also be provided to define the input expected for a cell as well as instructions to help users correct any errors. 22

LOGO Add Data Validation to a Cell or Range  To create a validation rule:  From the Data tab, in the Data Tools group, click on the Data Validation command button  Excel will display the Data Validation dialog box. 23

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