GRAD 521, Research Data Management Winter 2014 – Lecture 6 Amanda L. Whitmire, Asst. Professor

Roadmap 1.Characteristics & content of a Data Curation Profile (DCP) 2.The components of the DCP Toolkit 3.How these components fit together 4.Discussion: your ideas for the assignment

Characteristics of the DCP Tells “the story” of the data Focused on a specific data set: provides depth, not breadth Interview-based Meant to be “discipline neutral” & widely applicable to different types of data Modular – allows for flexibility & tailoring to specific situations and uses

Characteristics of the DCP Represents the researcher’s needs & perspectives A concise, structured document suitable for sharing & annotation A resource for librarians, archivists, IT professionals, data managers & others

DCP Sections Information about the data & its context 1. Summary of data curation needs 2. Overview of the research Focus Intended audience Funding 3. Data types, formats & stages Data narrative (data lifecycle) Target data for sharing Use/re-use value Contextual narrative

Data StageOutputTypical File SizeFormatOther / Notes Primary Data RawSensor data100k in 1 file per day proprietary to the sensor FTP downloads are mostly automated. Processing Stage 1 Sensor data – open/accessible format Roughly 6kb.csv /.xls Data are formatted into.csv before bring reformatted into a mySQL database. ProcessedData vectors 800 records per intersection per day. SQL /.xls Data are extracted from the mySQL database for analysis purposes. Analyzed charts/ Graphs.xls /.emf charts and graphs used for interpretation. Published charts/ graphs.ppt Data are presented via power point. Ancillary Data Image Stills taken from video.gif /.jpg /.pptImages generated from video. Example: Data types & formats

DCP Sections 4.Intellectual property 5.Organization & description of data 6.Ingest 7.Sharing & access 8.Discovery 9.Tools 10.Interoperability 11.Measuring impact 12.Data management 13.Preservation Information about practices & needs

The DCP Toolkit The Data Curation Profile Toolkit consists of 4 components: 1.User Guide 2.Interviewer’s Manual 3.Interview Worksheet 4.DCP Template

The User Guide  Describes the rationale for the DCP  Describes the process through which a DCP is generated Stage 1 – Preparation Stage 2 – Worksheet & interviews Stage 3 – Constructing the Profile  Provides guidance & advice

Interview Worksheet & Manual Meant to be used in tandem The Interview Worksheet is given to the researcher to fill out. The Interviewer’s Manual contains follow up questions for the interviewer to ask once the researcher has filled out a module.

DCP Template Provides the structure of the Data Curation Profile Each section or sub-section contains a brief definition of the information that is needed to populate a Data Curation Profile

Module 2 Example Interview Worksheet Interview Manual

DCP Template Completed Profile Module 2 Example

Stages of the DCP Preparation Interviewing Connections between the components, pulling it all together

How to Develop a DCP A Data Curation Profile is developed through 3 stages: Stage 1 – Preparation Stage 2 – Interviews Stage 3 – Constructing the Profile

Stage 1 – Preparing Investigate researchers’ work and use of data (e.g., a recent article/grant) Faculty’s website Faculty publications Seminars Press releases Review of grants that have been awarded

Stage 1 – Preparing Audio recording Strongly recommended Storage & safe-keeping of audio files Transcription

Stage 2 – Interviewing Introduction to the Interview Need for two interviews? Time required Coverage

Stage 2 – Interviewing Using the Interview Manual & Worksheet 1.Read any introductory statement listed in the “Interviewer’s Manual” (if any) 2.Then have the researcher complete the list of questions for the module in the “Interview Worksheet” 3.Review the responses and ask the questions listed in the “Interviewer’s Manual” as appropriate 4.Ask any follow up questions you feel are needed 5.Move on to the next module

Stage 2 – Interviewing Types of Worksheet Questions: Free text Short answer (text) Selecting from a range of possible responses Yes/No Likert Scale

Stage 2 – Interviewing Types of Questions: Manual Explanatory – “Tell me why you selected “x” as your response” Clarifying – “Could you explain what you mean by “x”? Probing – “Could you tell me more about “x”? Relational – “Could you tell me how “x” relates to your earlier response of “y”?

Transcribing the Interview Full:

Transcribing the Interview Indexed

Modules & Sections of DCP

Connections b/w components Interview Worksheet Interview Manual DCP Template

Worksheet Mod.13 Q2 Interview Worksheet

Manual: Mod 13 Q2

Connections b/w components Section 13.1 of the Completed Data Curation Profile

Discussion 1. Modifications to the DCP 2. Audio recording 3. Biggest challenges? 4. Realistic timeframe

Modifications to the DCP How many of the profile modules do you want to include? Required interview modules: Background demographic Q’s Mod.01: The dataset Mod.02: Lifecycle of dataset Mod.03: Sharing Mod.04: Access Mod.06: Organization & description of data Mod.12: Data Management Optional interview modules: Mod.05: Data Xfer/ingest Mod.07: Discovery Mod.08: Intellectual property Mod.09: Tools Mod.10: Linking/Interop. Mod.11: Measuring impact Mod.13: Data Preservation

Audio recording Is it necessary & possible? Would you & your interviewee be OK w/it?

Challenges? What are you concerned about?

Realistic timeframe? MTuWThF WEEK WEEK WEEK WEEK WEEK