CAR CLUBS, POOL CARS & THE GREY FLEET Dumfries & Galloway Council Peter McCormick Integrated Transportation & Commissioning

DUMFRIES & GALLOWAY 2 nd largest Scottish authority by area Geographically remote 75 miles Dumfries-Stranraer Only 3 towns with population > 4,500 Council and Health Board are largest employers in area

CORPORATE CAR POOL Introduced 2010 –Single Status –Cost of grey fleet 100 vehicles in corporate pool Commitment from Corporate Management Team Spread over region (23 sites), available to all staff Booked through online system Keys, etc adminstered locally

CORPORATE CAR POOL (cont.) Significant demand Vehicle Tracking Multi-user CO2 reductions Travel better planned and managed Small number of cars reserved for Social Work use

FINANCIAL PERFORMANCE Costs in 2010/11 and 2012/ p and 35.6p per mile Higher than anticipated due to lower utilisation than forecast Comparable to 40p and 45p per mile HMRC rates However, grey fleet mileage has reduced: YearGrey FleetGrey Fleet + Pool 2008/096,543, /113,690,1774,852, /124,454,9225,726,450

FINANCIAL PERFORMANCE (cont.) Expenditure on travel allowances has also reduced: YearTravel Allowances (excl. Police & Fire) 2009/10£3,058, /11£1,729, /12£1,766,890

OPERATIONAL ISSUES (cont.) Lack of availability in some areas No alternatives (eg commercial hire) Some vandalism, but contained within insurance funding limits Parking! Staff resistance

JOURNEY LENGTH

Annual Mileage Number of Drivers 1, , , , , , ,0008 8,0006 9, , , , , , ,0001 More2 GREY FLEET (cont.) Based on April-September 2012

FEEDBACK STAFF –Difficulties in accessing vehicles Keys are kept locally at receptions –Block-booking of vehicles –Parking of vehicles –Fuelling though Council Depots –Sharing of bookings FLEET MANAGEMENT –Cancellations / no-shows

Having difficulty getting a pool car at short notice! Our Council now has corporate membership of the Co-Wheels Car Club in Dumfries allowing Council Staff use of the four Kia Rios parked in designated parking bays at DGOne, 9am-5pm, Monday to Friday. In order to do this Council Staff will need to register with Co-Wheels first (there is no cost to the employee for this). Car Club vehicles are ideal for low mileage journeys of a short duration. For longer journeys, pool cars or hires should be used. Links to the appropriate information can be found on Connect or if you would like any further advice on the scheme please contact the Sustainable Travel Team on

Who we are Membership-based. Vehicles located in dedicated and clearly marked parking spaces. Book online and over the phone. Booked by the hour or day and available 24/7. Paid for by the hour and by the mile. Billed monthly in arrears.