Closing SAE Record Books & Completing State FFA Degree Applications

Closing SAE Record Books Closing SAE Record Books begins with teaching good record keeping Next, you must help the students keep them up- to-date. –Make a scheduled time each month for FFA members to update their record books –Give them a grade each nine weeks for having their record books up-to-date. (include this in your syllabus)

Closing SAE Record Books Closing record books can be done in a couple of ways –Close them out as a class. Each student will follow your step-by-step instructions. –Close them out as a group after school or at a special scheduled activity. This way you have control of each step and only deal with those who have appropriate record books. –I would not recommend you let the students close record books on their own at home. The key is for you to monitor each step.

Closing SAE Record Books Begin the process by having the current record book completed with all entries posted. Next, complete name and dates are on the front cover. Completing the personal information on page 3 is optional. Have the students total the next sections by column and then as a summary total at the end of the section. (Total the Exhibition page and transfer total before totaling the Sales and Income page)

Closing SAE Record Books Once you have totaled all sections, the next step is to transfer the totals to the summary pages. (these begin on pg 39 of record book) Transfer by enterprise and total Follow the instructions as directed on the summary pages (lead the students through each line)

Closing SAE Record Books Final step – Checking the record book (this will should be done by the instructor) –Make a checklist to use for each student’s book. After you check the book, include the completed checklist in the record book before you store them. –It is wise for you to store or file the closed record books in a place where only you have access. This will eliminate losing closed record books. –Your Final All Day Report can then be completed using the record book summary pages.

Completing the State FFA Degree Application You need to be aware that the State FFA Degree Application and the American FFA Degree Application are the same. The numbers from the SAE Record Book will transfer directly to the application It is suggested that you do a pencil copy before you input into the computer. (this will save you from getting confused) Only pages 1,2,3,5,6,7,8a,9,10,11 & 12 are needed.

Completing the State FFA Degree Application Step 1 - is to complete the personal information on page 1. Step 2 – complete the scope and description by year using the scope pages in the record book. (page 37 of the record book) Step 3 – Complete the Wage Earning sections, by year, using pages of the record book.

Completing the State FFA Degree Application Step 4 – Complete “Candidates Inventory Statement on pages 5,6 & 7 using the ending inventory (pg 33-36) of the final record book. –Step 4a – you will have to label the items in the ending inventory of the final record book with the categories listed on the application. (current & non-current) –A. Candidates investment in harvested and growing crops –B. Candidates investment in feed, seed, fertilizer, chemicals, supplies, and other current assets –C. Candidates investment in merchandise, crops and livestock purchased for resale –D. Candidates investment in raised market livestock and poultry

Completing the State FFA Degree Application Inventory Statement continued: –E. Candidates investment in non-depreciable draft, pleasure, or breeding livestock and poultry –F. Candidates investment in depreciable draft, pleasure, or breeding livestock –G. Candidates investment in machinery, equipment, and fixtures –H. Candidates investment in depreciable land improvements, buildings, and fences –I. Candidates investment in land

Completing the State FFA Degree Application Step 5 – Complete Income and Expense Summary of Entrepreneurship SAE –Each column is a year or record book –Place an X in the cell above the last column used (You should the same number of columns completed as you have record books) –Use the summary pages of the record book (beginning on page 39) to complete this section of the application –You do not have to total on the pencil copy. The application will do that for you.

Completing the State FFA Degree Application Step 6 – Complete the Financial Balance Sheet –The numbers for this section are transferred from the Financial Statement of record book #1, Beginning Values and the Financial Statement of the last record book Ending Values. (Note: any place a $0 is in place, the computer will transfer the number for you.)

Completing the State FFA Degree Application Step 7 – Complete the Leadership Activities section. (Be sure that each candidate has listed a local chapter office held or committee chaired and 10 activities above the local level) Step 8 – Complete the School and Community activities section.

Completing the State FFA Degree Application Step 9 – Print out the completed application. –obtain the appropriate signatures. –Include a transcript that indicates GPA –Go over the checklist from the “Blue Book” with each application –Place it in a FFA Awards folder and rubber band the record books with the application.

Questions?