HIPAA-COMPLIANT OFFICE PAPER RECYCLING PROGRAM Continuum Health Partners Environmental Services.

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Presentation transcript:

HIPAA-COMPLIANT OFFICE PAPER RECYCLING PROGRAM Continuum Health Partners Environmental Services

Paper Destruction Process Contract with Metropolitan Paper, a Brooklyn paper recycler to bale material and ship overseas for recycling. Document of destruction from both the recycler and the mill overseas. HIPAA does not mandate shredding. Destruction of material is accomplished by pulverizing in the recycling process.

How Does it Work? Employees segregate confidential and regular paper into the same blue recycling bins. Environmental Services removes the paper on a regular pick-up schedule. Patient-accessible bins are locked and inaccessible bins are unlocked. Final, locked storage bins are brought down to the dock/waste area on designated days for dumping into truck. Documentation of Destruction. Departmental shredding is okay.

Collection Receptacles 64 gallon wheeled cart - locked 32 gallon wheeled cart - locked 19 gallon open large - unlocked 16 gallon under desk bin - locked 12 gallon open crate - unlocked 28 quart open small - unlocked

Small secure receptacle Nurses Stations, admitting and other accessible patient care areas. Would be serviced by housekeeping and dumped into larger bins in soiled utility rooms.

When confidential bin is inaccessible to patients Medication Rooms Charting Rooms Private offices Medical Records Laboratories Other OR

Where is Final Storage? Singer - Soiled Utility and Sub basement Petrie - Soiled Utility and Bernstein Yard KHD - Soiled Utility PACC - Service Core, Loading Dock and in some generating areas. St. Lukes - Soiled Utility and Scrymser Yard Roosevelt - Soiled Utility and Trash Room on loading dock

Continuum In-house Program Costs $50,000 in capital equipment for new recycling bins. (one time) $500 for educational information, posters, stickers. (one-time) Approximately $5,000 per hospital site per year for material destruction/recycling

HIPAA Recycling Cost Avoidance by Not going with a “Hipaa Vendor” Site # Bins/week $/bin $/Year St. Lukes 30* $35 $54,600 Roosevelt 30 $35 $54,600 Singer 10 $35 $18,200 Petrie 50 $35 $91,000 PACC 20 $35 $36,400 KHD 8 $35 $14,560 TTL: $269,360/yr.

Employee Education Operations Meeting Chairmen's Meeting Nurse Manager Meeting Grand Rounds Posters - Boards on easels in Lobbies Medical Staff Bulletin/Connections HIPAA/Recycling Newsletter New Employee Orientation Core Competency Handbook

Compliance Environmental Services Supervisors Medical Waste Manager Rounds Reporting to the EOC under Hazardous Material and Waste Management Plan.