Bristol Diocese 18 th October ways to save your parish money

Helping you save your parish £££’s! Identify 20 simple steps to reduce your costs Help you buy differently Help you to prioritise areas where you can benefit Help you say “We are confident we did the right thing”

Who is Parish Buying? 2 National Procurement Officers – Russell Stables and Rob Kissick Part of the National Stewardship and Resources Team headed by the National Stewardship Advisor Archbishops’ Council Finance Department (headed by Ian Theodoreson) National Stewardship and Resources Team (Headed by Dr John Preston) Accounts Strategy

Parish Buying Aims Currently 7,000+ members We seek to help ensure you are: Buying with Confidence – professional procurement Saving Money – aim to save £10m Saving Time – one stop shop All wrapped up in Better Stewardship of resources

Insurance Scenario Wendy reviews the insurance every year. She’s already signed up to a “long term agreement” reducing the premium by 25%. Nothing changes on the policy because nothing changes to the building or contents. Wendy pays the premium in 10 instalments by direct debit.

Insurance quick wins She adjusted the excess from £100 to £250 and saved 5% The 12 th C church was insured for 100% of the rebuild cost. However, the PCC decided that in the event of a total loss, they would rebuild the Church in an aesthetically pleasing, but less expensive way, and reduced their cover to 75% of the rebuilding valuation. This saved a further 3%. She switched to 12 monthly payments by Direct Debit and got 4% off her renewal premium Total Saving: £282 per annum

Rick needed to buy software for his new desktop. He registered with Parish Buying. He saved over £250 through against the high street price IT Software Total Saving: £275 per annum

Fire Safety Wendy saved 25% against the budgeted figures by using She replaced several fire extinguishers with their 10 year guaranteed, insurance approved extinguishers. Wendy saved 30% on the annual servicing contract of £200 The plan is to change all the extinguishers to service free ones and remove the need for servicing completely Total Saving: £105 per annum

Good Stewardship in Buying Question: Is buying ‘local’ the most appropriate way to demonstrate good stewardship when buying goods or services?

Your Buying Strategy ‘Buy Local’ - Plumbing ‘Buy Green’ – Office Products ‘Buy Quality’ – Health & Safety ‘Buy Cheap’ - Utilities Be flexible

Buying Guidelines Think about who can buy and in what categories Empower people to make decisions Single Source v. Three quotes Link your buying to your mission focus Quality

Parish Buying Suppliers Selected following thorough tender process Regularly Monitored Fixed Contracts Ecumenical Cooperation

Photocopying Scenario Calculate your total cost of ownership. The Parish Buying quote is £250 cheaper per annum than they are currently paying! Only print colour when it is needed i.e. Pictures not text. Total Saving: £250 per annum

Photocopying quick wins Automatic Duplex Use Power Save Mode Set Output to Mono Implement Access Control

Contracts Always ensure the following information is provided in writing by the supplier: How much will you have to pay? Can any of the costs be changed during the contract? What is and isn’t included in the cost? What are your rights to terminate? When will the contract end? Check out the Parish Buying contracts

Office Products Scenario Wendy could save 30% using instead of the regular supplier. Regular supplier matched prices. Then prices started to creep up again. Wendy found switching to she could save another 59%. Ric also switched and found it was the same chap from Viking delivering his orders, just cheaper! Total Saving: £140 per annum

Energy Energy Basket Launched Sep 2013 Approx £7.5m spend Sign up by 1 st May 2015 Interim contracts available Reduced risk Only one renewal date for all your meters Buying Together – Saving Together!

Green Buying Switched to 100% renewable energy from for his vicarage and wants the Church to switch too. He also saved money on the Oil for the Vicarage through PB Oil contract with Certas. Total Saving: £200 per annum

Energy Quick Wins - Check you are paying 5% VAT and not paying Climate Change Levy - Manage your energy consumption - Check your meter to make sure you aren’t on estimated readings Total Saving: £225 per annum

The Hassle Factor Most people think changing suppliers is time consuming and that the grass isn’t always greener The old adage “you get out what you put in” applies to buying generally. Ask for a discount off your current prices

Church Supplies

IT Hardware Telecoms Recently Launched Products

Action Plan Now: Register with Parish Buying ( Log you energy details Switch to Parish Buying suppliers The Future: Link your buying strategy to your parish mission Make Parish Buying your first call when buying