Introduction to Invoice Processing Maximize Visibility & Control February 28,

Agenda Introduction to Invoice Processing Automation – Review three key roles in every project – Each roles different interest in invoice automation – Key invoice automation software – How to develop an automation strategy that is right for you – Close / Questions 2

Why invoice automation? 3 CFO wonders: $16.67 vs. $3.34 4x longer approve invoices Capture 18% vs. 90% discounts Struggle with Audit & Archive AP manager wonders: Cut supplier calls Get faster approvals Identify disputed invoices Supplier based accruals AP clerk wonders: Double my production? Allocate invoices to multiple cost centers Seen our last telecom bill Ever tried to do a 3 way match around here

Lack of Visibility into Pending Invoices Locations Suppliers Invoices Approved In the Field 4

Paper-Based P2P Workflow Enterprise Procure-to-Pay Process SourcingProcurement Invoice-payment Order delivery (PO, ASN) Order delivery (PO, ASN) Send invoice Transmit payment Resolve exceptions Process and approve invoice Receive and route invoice 1-3 days4-7 days10-50 days2-10 days 4-7 days10-50 days day cycle 5

Invoice Processing 6 Forrester Research, 2010

Goals 7 Gain invoice visibility Reduce data entry costs Speed approvals Increase coding accuracy Enhance reporting & audit Manage cash more effectively

Basic strategy 8 eInvoicing Mail room Scanning OCR Automated Workflow Supplier Portal Supplier Network ERP

Invoice Data Capture 9 Key from Image / Paper EDI / CXML Scan & OCR Supplier Portal Supplier Network / PDF Mailroom Services

Determining Capture strategies 10 Invoice Volume Total Spend Suppliers Invoices Supplier Network EDI / CXML Supplier Portal Scan & OCR Key from Image / PDF Key from Image / Paper

Next Question 11

Send Invoice /Fax EDI/XML Vendor Portal & Supplier Network Scan Paper OCR Quite often you require the ability to accommodate multiple methods of invoice receipt…. Quite often you require the ability to accommodate multiple methods of invoice receipt….

Receive & Route Inbound invoices generate a processing workflow with highly configurable capabilities!

Process & Approve Items to approve show up in user’s queue for easy processing and approvals! Also capable through & portable devices.

Transmit Payment Invoice payment information is passed seamlessly to ERP platform and related payment information is returned to archive with invoice data.

Exception Management Business logic required to automatically reconcile invoices is built into the solution! Exception queues accommodate invoices needing additional processing.

Reporting Capability/Monthly Accruals Robust and customizable reporting capabilities gain tremendous visibility to your AP invoice payment process.

Research & Audit Robust search capabilities and customizable reporting capabilities gain tremendous visibility to your AP invoice payment process.

Better Managing AP Productivity AP department “health checks” and workload balancing capabilities are available throughout the solution!

Supplier Networks & Portals 20

Next Question 21

Supplier Portal & Networks Advanced Integration Framework Private-Hosted Deployment

Supplier Behavior

Data Capture 24

Clear Visibility 25

Distributing Invoices to Cost Centers 26 Spreadsheet Invoices

Speed Approvals 27

Research Receiving/Financial Discrepancies

IA Reporting Reporting – activity Process – thru put Exception management Discount capture List that Kevin gave me 29

Understanding 30 CFO wonders: $16.67 vs. $3.34 4x longer approve invoices Capture 18% vs. 90% discounts Struggle with Audit & Archive AP manager wonders: Cut supplier calls Get faster approvals Identify disputed invoices Supplier based accruals AP clerk wonders: Double my production? Allocate invoices to multiple cost centers Seen our last telecom bill Ever tried to do a 3 way match around here

Easy to Use - Broad & Deep Product Suite 31 Verian Suite Verian Platform Workflow, Business Rules and Policy Enforcement

Ease of Implementation 32 Key from Image / Paper EDI / CXML Scan & OCR Supplier Portal Supplier Network / PDF

The 90 plus Difference 33 Office Supplier & Materials FacilitiesIT & TelecomCapital ExpendituresMarketing Kick-off

Questions? Kevin Zirkle 34