Background Check Policy Issued for comment to Executive Leadership Team December 10th Proposed Implementation--February, 2015

Background Check Policy New Benefitted Positions-full and part time Non-benefitted employees—future Sensitive Positions—future Student employees—future

Background Check Policy WHY? UMass Boston is committed to providing a safe and secure environment that is supported by qualified employees.

Background Check Policy The review of the background check will be performed by: the vendor the University of Massachusetts has contracted with to perform background checks for UMass Boston, the assistant vice chancellor for human resources or designee who has been documented in writing, and the adjudication committee of 5 (five) members Human Resources Office of Diversity and Inclusion Chancellor’s Office Provost Office Department of Public Safety

Background Check Policy What is a standard background check? Verification of education Verification of previous employment Verification of licensure Criminal background check National Sex Offender Search Reference Checks by hiring manager

Background Check Policy Statement regarding background checks in campus employment info, job postings, external ads, etc. Candidates must authorize background checks when accepting position. Otherwise will not be considered for employment.

Background Check Policy 5 STEPS 1. Candidate authorizes 2&3. HR and vendor commence background check 4. Determination & Notification: Successful- No notification. Concerns- Vendor -> candidate with opportunity to appeal HR-> Hiring Mgr.

Background Check Policy Concerns –Education, employment, licensure If AVC determines candidate suitable, no further action. If AVC determines the candidate unsuitable, refers to Adjudication Committee.

Background Check Policy Concerns Criminal History or Sex Offender History AVC forwards refers to the Adjudication Committee for determination. 5. University reserves right to rescind offer

Background Check Policy Appeal Process through vendor Candidates may receive a copy of their background check at anytime at no charge by requesting it from the vendor.

Background Check Policy Background Checks usually take 3-5 days, but could take 2 weeks. Hiring Managers may allow candidates to start employment before the background check is complete, however, they may decide to wait, depending on sensitivity of job, etc.

Background Check Policy Sensitive Positions Positions potentially involving unsupervised contact w/minors Positions that have direct access to biological/biochemical agents: Positions Requiring Licensures: Positions with Access to University Systems: Positions that handle large financial transactions:

Background Check Policy Questions?? Comments to Sandra Knight in HR